STRATEGIC PRIORITY: Government Performance & Financial Management
AGENDA DATE: September 11, 2024
COUNCIL DISTRICT(S): All
DEPARTMENT: Office of Procurement Services
EXECUTIVE: Donzell Gipson
______________________________________________________________________
SUBJECT
Title
Authorize a three-year master agreement for the purchase of saw blades for citywide use - Texas Bearings of Dallas, Inc., only bidder - Estimated amount of $187,500.00 - Financing: General Fund ($112,500.00), Dallas Water Utilities Fund ($50,000.00), and Stormwater Drainage Management Fund ($25,000.00)
Body
BACKGROUND
This action does not encumber funds; the purpose of a master agreement is to establish firm pricing for goods, for a specific term, which are ordered on an as needed basis according to annual budgetary appropriations. The estimated amount is intended as guidance rather than a cap on spending under the agreement, so that actual need combined with the amount budgeted will determine the amount spent under this agreement.
This master agreement will provide for the purchase of saw blades for citywide use. Blades under this agreement will be used for cutting, sawing, or grooving of various types of surfaces and materials such as concrete and asphalt. These blades will aid City workmen in repairs for service requests and program work.
As part of the solicitation process and in an effort to increase competition, the Office of Procurement Services used its procurement system to send out email notifications to vendors registered under relevant commodity codes. To further increase competition, the Office of Procurement Services uses historical solicitation information, the Internet, and vendor contact information obtained from user departments to contact additional vendors.
PRIOR ACTION/REVIEW (COUNCIL, BOARDS, COMMISSIONS)
This item has no prior action.
FISCAL INFORMATION
|
Fund |
FY 2024 |
FY 2025 |
Future Years |
|
General Fund |
$10,500.00 |
$100,000.00 |
$ 2,000.00 |
|
Dallas Water Utilities Fund |
$ 1,500.00 |
$ 16,730.00 |
$31,770.00 |
|
Storm Water Drainage Management Fund |
$ 700.00 |
$ 8,400.00 |
$15,900.00 |
|
Total |
$12,700.00 |
$125,130.00 |
$49,670.00 |
M/WBE INFORMATION
In accordance with the City’s Business Inclusion and Development Policy adopted on September 23, 2020, by Resolution No. 20-1430, as amended, the M/WBE participation on this contract is as follows:
|
Contract Amount |
Procurement Category |
M/WBE Goal |
|
$187,500.00 |
Goods |
32.00% |
|
M/WBE Subcontracting % |
M/WBE Overall % |
M/WBE Overall Participation $ |
|
0.00% |
100.00% |
$187,500.00 |
|
• The Request for Bid method of procurement resulted in the lowest responsive bidders being seleted. |
|
• Texas Bearings of Dallas, Inc.- Local; Workforce - 66% Local |
PROCUREMENT INFORMATION
Method of Evaluation for Award Type:
|
Low Bid |
• Recommended vendor is based on the lowest competitive quoted price, who is also technically and financially capable of performing and completing the contract, and otherwise meets all material specification requirements |
|
|
• Negotiations are not allowed |
The Office of Procurement Services received the following bid from solicitation number BM24-00024135. We opened it on July 12, 2024. We recommend the City Council award this master agreement in its entirety to the only bidder.
Bidder Address Amount
Texas Bearings of Dallas, Inc. 4922 South 2nd Avenue $187,500.00
Dallas, TX 75210
Note: The Office of Procurement Services conducted a single bid review and found no exceptions.
OWNER/EXECUTIVE
Texas Bearings of Dallas, Inc.
Kim Olusanya, President