STRATEGIC PRIORITY: Core
AGENDA DATE: August 27, 2025
COUNCIL DISTRICT(S): Citywide
DEPARTMENT: Department of Information and Technology Services
EXECUTIVE: Donzell Gipson
______________________________________________________________________
SUBJECT
Title
Authorize a five-year cooperative purchasing agreement for Toughbook as a Service rugged device subscription for the Dallas Fire-Rescue Department with Panasonic Corporation of North America dba Panasonic Connect of North America through the Department of Information Resources cooperative agreement - Not to exceed $708,817.50 - Financing: General Fund (subject to annual appropriations)
Body
BACKGROUND
This cooperative purchasing agreement will provide replacement of Emergency Medical Services’ rugged devices for Dallas Fire-Rescue Department. The current units have reached End of Life and are no longer eligible for support or warranty coverage.
Toughbook as a Service (TaaS) subscription service includes rugged hardware, software, deployment, maintenance, support, and warranty coverage.
Key Benefits:
• Access to the latest technology, including upgraded devices and software.
• Integrated solution for hardware, software, and services
• Comprehensive support including maintenance, warranty and engineering.
• Secure end of life disposal and data protection
• Rugged damage -resistant hardware for extreme conditions
The Department of Information Resources cooperative agreement is authorized by Chapter 791 of the Texas Government Code and Subchapter F, Chapter 271, Texas Local Government Code. Section 271.102 of the Texas Local Government Code which authorizes a local government to participate in a Cooperative Purchasing Program with another local government or a local cooperative organization.
PRIOR ACTION/REVIEW (COUNCIL, BOARDS, COMMISSIONS)
This item has no prior action.
FISCAL INFORMATION
|
Fund |
FY 2025 |
FY 2026 |
Future Years |
|
General Fund |
$141,763.50 |
$141,763.50 |
$425,290.50 |
LOCAL PARTICIPATION
|
Prime |
Status |
Workforce % |
|
Panasonic Corporation of North America dba Panasonic Connect of North America |
Non-local |
0.00% |
PROCUREMENT INFORMATION
Method of Evaluation for Award Type:
|
Cooperative Purchasing Agreement |
• Cooperative purchasing agreements enable the City to associate with State agencies, other local governments, or local cooperative organizations comprised of other state and local governments, to leverage market buying power and enable the City to purchase goods or services at lower prices |
|
|
• The cooperative purchasing agreement is an alternative method of meeting the requirements for competitive bidding or competitive sealed proposals, not an exception from that requirement |
OWNER/EXECUTIVE
Panasonic Corporation of North America dba Panasonic Connect of North America
2 Riverfront Plaza, 9th Floor
Newark, NJ 07102-5490
Megan Myungwon Lee, Chief Executive Officer