PILLAR: Fiscally Sound
AGENDA DATE: May 27, 2026
COUNCIL DISTRICT(S): Citywide
DEPARTMENT: Office of Procurement Services
PRIORITY: N/A
______________________________________________________________________
SUBJECT
Title
Authorize a five-year service price agreement for integrated pest management services for citywide use - Seed Family Premier Services LLC dba Pestmaster of Plano & McKinney, lowest responsible bidder of five - Estimated amount of $892,592.83 - Financing: General Fund ($699,412.83), Dallas Water Utilities Fund ($54,335.66), Sanitation Operation Fund ($50,554.16), FY 2026 WIC Program-Women, Infants, and Children Grant Fund ($40,781.16), Aviation Fund ($28,143.66), Communication Services Fund ($6,773.68), Data Services Fund ($6,773.68), and Stormwater Drainage Management Fund ($5,818.00) (subject to annual appropriations)
Body
BACKGROUND
This action does not encumber funds; the purpose of a service price agreement is to establish firm pricing for services, for a specific term, which are ordered on an as needed basis according to annual budgetary appropriations. The estimated amount is intended as guidance rather than a cap on spending under the agreement, so that actual need combined with the amount budgeted will determine the amount spent under this agreement.
This service price agreement will provide for integrated pest management services for citywide use. These services will control pest population necessary to promote safe and sanitary working conditions for employees and the general public. This service price agreement will also allow for scheduled and as-needed treatments to prevent the infestation of rodents, crawling insects, bed bugs, flying insects, beehives and termites. Additionally, these services will help mitigate threats to human health and well-being by reducing pest-related damage to City facilities.
As part of the solicitation process and in an effort to increase competition, the Office of Procurement Services used its procurement system to send out email notifications to vendors registered under relevant commodity codes. To further increase competition, the Office of Procurement Services uses historical solicitation information, the Internet, and vendor contact information obtained from user departments to contact additional vendors.
On November 10, 2015, the City Council authorized a living wage policy that requires contractors to pay their employees a “living wage” rate as established annually by the Massachusetts Institute of Technology Living Wage Calculator for Dallas County by Resolution No. 15-2141. The calculated living wage during the solicitation process of this contract is $23.06; the selected vendor meets this requirement.
PRIOR ACTION/REVIEW (COUNCIL, BOARDS, COMMISSIONS)
On December 9, 2020, the City Council authorized a five-year service price agreement for integrated pest management services for citywide use at City facilities with Shamrock Pest Control, Inc. and Pest Management of Texas, Inc. by Resolution No. 20-1911.
FISCAL INFORMATION
|
Fund |
FY 2026 |
FY 2027 |
Future Years |
|
General Fund |
$144,418.93 |
$186,291.67 |
$368,702.23 |
|
Dallas Water Utilities Fund |
$13,951.76 |
$20,191.94 |
$20,191.96 |
|
Sanitation Operation Fund |
$4,200.00 |
$10,110.83 |
$36,243.33 |
|
FY 2026 WIC Program-Women, Infants, and Children Grant Fund |
$8,156.23 |
$8,156.23 |
$24,468.70 |
|
Aviation Fund |
$9,381.22 |
$9,381.22 |
$9,381.22 |
|
Communication Services Fund |
$1,354.73 |
$1,354.74 |
$4,064.21 |
|
Data Services Fund |
$1,354.74 |
$1,354.73 |
$4,064.21 |
|
Stormwater Drainage Management Fund |
$1,454.48 |
$2,181.76 |
$2,181.76 |
|
Total |
$184,272.09 |
$239,023.12 |
$469,297.62 |
LOCAL PARTICIPATION
|
Prime |
Status |
Workforce % |
|
Seed Family Premier Services LLC dba Pestmaster of Plano & McKinney |
Non-local |
33.33% |
PROCUREMENT INFORMATION
Method of Evaluation for Award Type:
|
Low Bid |
• Recommended vendor is based on the lowest competitive quoted price, who is also technically and financially capable of performing and completing the contract, and otherwise meets all material specification requirements |
|
|
• Negotiations are not allowed |
The Office of Procurement Services received the following bids from solicitation number BD25-00028246. We opened them on December 26, 2025. We recommend the City Council award this service price agreement in its entirety to the lowest responsive and responsible bidder.
*Denotes successful bidder
Bidders Address Amount
*Seed Family Premier 3901 East Plano Pkwy. $892,592.83
Services LLC dba Suite 103
Pestmaster of Plano, TX 75074
Plano & McKinney
Rentokil-Terminix 10560 Bissonnet St. $1,863,766.10
Suite 190
Houston, TX 77099
BUGCO Pest Control 9720 Harlem Rd. $2,055,115.00
#B-3
Richmond, TX 77407
Truly Nolen of America 3500 Commerce St. $2,391,672.47
Suite 210
Dallas, TX 75226
Shamrock Pest Control, Inc. 1515 U.S. Hwy. 80 Non-responsive
Mesquite, TX 75150
OWNER
Seed Family Premier Services LLC dba Pestmaster of Plano & McKinney
Stephen Tsang, Owner