STRATEGIC PRIORITY: Government Performance and Financial Management
AGENDA DATE: January 22, 2025
COUNCIL DISTRICT(S): N/A
DEPARTMENT: Office of Procurement Services
EXECUTIVE: Donzell Gipson
______________________________________________________________________
SUBJECT
Title
Authorize a five-year service price agreement for the configuration, implementation, support, and testing of the Affordable Care Act services for the Department of Human Resources - Equifax Workforce Solutions, LLC, most advantageous proposer of four - Estimated amount of $320,727.00 - Financing: HR Health Risk Funds (subject to annual appropriations)
Body
BACKGROUND
This action does not encumber funds; the purpose of a service price agreement is to establish firm pricing for services, for a specific term, which are ordered on an as needed basis according to annual budgetary appropriations. The estimated amount is intended as guidance rather than a cap on spending under the agreement, so that actual need combined with the amount budgeted will determine the amount spent under this agreement.
This service price agreement will provide for the configuration, implementation, support, and testing of the Affordable Care Act services for the Department of Human Resources. This agreement provides for the preparation and submission of the city’s required 1095 filings and 1094 IRS reporting for the Affordable Care Act. This service will provide reporting for approximately 20,000 current, retired and former city employees and manage and process specific demographic information, including employee and participation data, ensuring timely and accurate reporting.
A six-member committee from the following departments reviewed and evaluated the qualifications:
• City Controller's Office (1)
• Dallas Police Department (1)
• Department of Human Resources (2)
• Office of Procurement Services (2)*
*The Office of Procurement Services evaluated cost and local preference, if applicable.
The committee selected the successful respondents on the basis of demonstrated competence and qualifications under the following criteria:
• Cost 30 points
• Capability and expertise of the proposer 25 points
• Functional match to City requirements 25 points
• Business Inclusion and Development Plan 15 points
• Local Preference 5 points
As part of the solicitation process and in an effort to increase competition, the Office of Procurement Services used its procurement system to send out email notifications to vendors registered under relevant commodity codes. To further increase competition, the Office of Procurement Services uses historical solicitation information, the Internet, and vendor contact information obtained from user departments to contact additional vendors.
On November 10, 2015, the City Council authorized a living wage policy that requires contractors to pay their employees a “living wage” rate as established annually by the Massachusetts Institute of Technology Living Wage Calculator for Dallas County by Resolution No. 15-2141. The calculated living wage during the solicitation process of this contract is $18.24; the selected vendor meets this requirement.
PRIOR ACTION/REVIEW (COUNCIL, BOARDS, COMMISSIONS)
This item has no prior action. The City Council will be briefed by memorandum regarding this matter on January 17, 2025. <https://dallascityhall.com/government/citymanager/Documents/Council%20Materials/35.pdf>
FISCAL INFORMATION
|
Fund |
FY 2025 |
FY 2026 |
Future years |
|
HR Health Risk Funds |
$64,145.40 |
$64,145.40 |
$192,436.20 |
M/WBE INFORMATION
In accordance with the City’s Business Inclusion and Development Policy adopted on September 23, 2020, by Resolution No. 20-1430, as amended, the M/WBE participation on this contract is as follows:
|
Contract Amount |
Procurement Category |
M/WBE Goal |
|
$320,727.00 |
Other Services |
N/A |
|
M/WBE Subcontracting % |
M/WBE Overall % |
M/WBE Overall Participation $ |
|
N/A |
N/A |
N/A |
|
• M/WBE goal waived due to no M/WBE availability. |
|
• Equifax Workforce Solutions, LLC - Non-local; Workforce - 0.00% Local |
PROCUREMENT INFORMATION
Method of Evaluation for Award Type:
|
Request for Competitive |
• Utilized for high technology procurements, insurance procurements, and other goods and services |
|
Sealed Proposal |
• Recommended offeror whose proposal is most advantageous to the City, considering the relative importance of price, and other evaluation factors stated in the specifications |
|
|
• Always involves a team evaluation |
|
|
• Allows for negotiation on contract terms, including price |
The Office of Procurement Services received the following proposals from solicitation number BEZ24-00024943. We opened them on August 23, 2024. We recommend the City Council award this service price agreement in its entirety to the most advantageous proposer.
*Denotes successful proposer
Proposers Address Score
*Equifax Workforce Solutions, LLC 11432 Lackland Rd. 72.46
St. Louis, MO 63146
Paragon Compliance, LLC 1595 Moseley Rd. 69.35
Victor, NY 14564
CBIZ Benefits & Insurance 700 West 47th St. 64.50
Services, Inc. Suite 1100
Kansas City, MO 64112
First Capitol Consulting, 520 South Grand Ave. 52.61
Inc. dba Trusaic Suite 200
Los Angeles, CA 90071
OWNER/EXECUTIVE
Equifax Workforce Solutions, LLC
Mark Begor, Chief Executive Officer