STRATEGIC PRIORITY: Government Performance & Financial Management
AGENDA DATE: April 10, 2024
COUNCIL DISTRICT(S): All
DEPARTMENT: Office of Procurement Services
EXECUTIVE: Jack Ireland
______________________________________________________________________
SUBJECT
Title
Authorize a three-year service price agreement for street sweeping services for the Department of Public Works and the Water Utilities Department - Pannell Industries, Inc., most advantageous proposer of three - Estimated amount of $6,082,420 - Financing: General Fund ($5,934,000) and Dallas Water Utilities Fund ($148,420) (subject to annual appropriations)
Body
BACKGROUND
This action does not encumber funds; the purpose of a service price agreement is to establish firm pricing for services, for a specific term, which are ordered on an as needed basis according to annual budgetary appropriations. The estimated amount is intended as guidance rather than a cap on spending under the agreement, so that actual need combined with the amount budgeted will determine the amount spent under this agreement.
This service price agreement will provide for street sweeping services for Department of Public Works and Water Utilities Department. This service price agreement provides monthly street sweeping services on major thoroughfares of approximately 23,000 curbs miles throughout the City. These services will help to minimize pollutants such as sediment, debris, yard waste, trash, deicing materials, and trace metals from accumulating on streets. This not only improves the aesthetics of municipal roadways but also reduces the frequency of catch basin or storm drain cleaning. In addition, street sweeping helps to control dust and maintain a clean environment for pedestrians and motorists.
In addition to the monthly scheduled street sweeping services, this service price agreement provides the City with on demand street sweeping, bike lane sweeping, and power washing services. On demand services are used after construction, inclement weather, or special events to bring street surfaces up to City standards.
A four-member committee from the following departments reviewed and evaluated the qualifications:
• Department of Public Works (2)
• Water Utilities Department (1)
• Office of Procurement Services (1)
*The Office of Procurement Services evaluated cost and local preference.
The committee selected the successful respondent(s) on the basis of demonstrated competence and qualifications under the following criteria:
• Experience 35 points
• Approach 30 points
• Cost 30 points
• Local Preference 5 points
As part of the solicitation process and in an effort to increase competition, the Office of Procurement Services used its procurement system to send out email notifications to vendors registered under relevant commodity codes. To further increase competition, the Office of Procurement Services uses historical solicitation information, the Internet, and vendor contact information obtained from user departments to contact additional vendors.
On November 10, 2015, the City Council authorized a living wage policy that requires contractors to pay their employees a “living wage” rate as established annually by the Massachusetts Institute of Technology Living Wage Calculator for Dallas County by Resolution No. 15-2141. The calculated living wage during the solicitation process of this contract is $17.82.; the selected vendor meets this requirement.
PRIOR ACTION/REVIEW (COUNCIL, BOARDS, COMMISSIONS)
On October 24, 2018, the City Council authorized a three-year service price agreement for street sweeping services with Mister Sweeper LP and KAT Klean, Inc. by Resolution No. 18-1510.
FISCAL INFORMATION
|
Fund |
FY 2024 |
FY 2025 |
Future Years |
|
General Fund |
$452,764.03 |
$1,138,842.56 |
$4,342,393.41 |
|
Dallas Water Utilities Fund |
$ 49,473.33 |
$ 49,473.33 |
$ 49,473.34 |
|
Total |
$502,237.36 |
$1,188,315.89 |
$4,391,866.75 |
M/WBE INFORMATION
In accordance with the City’s Business Inclusion and Development Policy adopted on September 23, 2020, by Resolution No. 20-1430, as amended, the M/WBE participation on this contract is as follows:
|
Contract Amount |
Procurement Category |
M/WBE Goal |
|
$6,082,420.00 |
Other Services |
N/A |
|
M/WBE Subcontracting % |
M/WBE Overall % |
M/WBE Overall Participation $ |
|
N/A |
100.00% |
$6,082,420.00 |
|
• This item is Other Services which does not have an availability and disparity participation goal. |
|
• Pannell Industries, Inc. - Local; Workforce - 94.12% Local |
PROCUREMENT INFORMATION
Method of Evaluation of for Award Type:
|
Request for Competitive |
• Utilized for high technology procurements, insurance procurements, and other goods and services |
|
Sealed Proposal |
• Recommended offeror whose proposal is most advantageous to the City, considering the relative importance of price, and other evaluation factors stated in the specifications |
|
|
• Always involves a team evaluation |
|
|
• Allows for negotiation on contract terms, including price |
The Office of Procurement Services received the following proposals from solicitation number BG23Z-00021826. We opened them on May 12, 2023. We recommend the City Council award this service price agreement to the most advantageous proposer.
*Denotes successful proposer
Proposers Address Score
*Pannell Industries, Inc. 4361 Cedar Lake Dr. Group 1 - 86.33
Dallas, TX 75227 Group 2 - 93.33
SCA Acquisitions, LLC dba 9000 Trinity Blvd. Group 1 - 84.67
Sweeping Corp of America, Hurst, TX 76053 Group 2 - 83.67
LLC
Master Sweeper, LLC 3522 Doug Dr. Group 1 - 81.67
dba Mister Sweeper LP Dallas, TX 75247 Group 2 - 81.67
OWNER
Pannell Industries, Inc.
Timothy Pannell, President