STRATEGIC PRIORITY: Core
AGENDA DATE: March 26, 2025
COUNCIL DISTRICT(S): Citywide
DEPARTMENT: Office of Procurement Services
EXECUTIVE: Donzell Gipson
______________________________________________________________________
SUBJECT
Title
Authorize Supplemental Agreement No. 4 to increase the service contract with GovOS, Inc. for licenses, training, maintenance, and support of a vendor hosted short-term rental and hotel occupancy tax system and to extend from April 2, 2025 to April 1, 2026 - Not to exceed $118,800.00, from $606,750.00 to $725,550.00 - Financing: Convention and Event Services Fund (subject to annual appropriations)
Body
BACKGROUND
This action does not encumber funds; the purpose of a service contract is to establish firm pricing for services, for a specific term, which are ordered on an as needed basis.
This Supplemental Agreement will provide for continued services that provide licenses, training, maintenance, and support of a vendor hosted hotel occupancy tax (HOT) and short-term rental (STR) online portal for the City Controller’s Office (CCO). This system includes electronic compliance monitoring, registration, billing, and remittance capabilities for the City, hoteliers, and STR hosts. The system also provides continuous discovery of the STRs within the city limits, communication with STR hosts regarding requirements for registration and self-reporting, and training on the process to register. This system will allow CCO to manage HOT collections and the ability to pay HOT and Tourism Public Improvement District (TPID) Assessment Fees electronically.
On November 10, 2015, City Council authorized a living wage policy that requires contractors to pay their employees a “living wage” rate as established annually by the Massachusetts Institute of Technology Living Wage Calculator for Dallas County by Resolution No. 15-2141. This contract renewal option includes the living wage of $11.15.
PRIOR ACTION/REVIEW (COUNCIL, BOARDS, COMMISSIONS)
On April 10, 2019, the City Council authorized a contract with MUNIRevs Inc. dba LODGINGRevs for licenses, training, maintenance, and support of a vendor hosted short-term rental and hotel occupancy tax system for a term of five years, with a one-year renewal option, by Resolution No. 19-0518.
On December 27, 2021, Munirevs Inc. dba Lodgingrevs (“Assignor”) filed a Certificate of Merger with the Delaware Secretary of State, effective January 1, 2022, merging with Vendor GovOS, Inc. Assigner and Vendor approved of the assignment of the Contract to Vendor.
On June 26, 2024, the City Council authorized supplemental agreement no. three to exercise the one-year renewal options to the service contract for licenses, training, maintenance, and support of a vendor hosted hotel occupancy tax and short-term rental online portal, by Resolution No. 24-0944.
FISCAL INFORMATION
|
Fund |
FY 2025 |
FY 2026 |
Future Years |
|
Convention and Event Services Fund |
$118,800.00 |
$0.00 |
$0.00 |
M/WBE INFORMATION
In accordance with the City’s Business Inclusion and Development Policy adopted on September 23, 2020, by Resolution No. 20-1430, as amended, the M/WBE participation on this contract is as follows:
|
Contract Amount |
Procurement Category |
M/WBE Goal |
|
$118,000.00 |
Other Services |
23.80%* |
|
M/WBE Subcontracting % |
M/WBE Overall % |
M/WBE Overall Participation $ |
|
0.00% |
0.00% |
$0.00 |
|
• *This item reflects the previous Business Inclusion and Development Policy M/WBE goal. |
|
• This contract does not meet the M/WBE goal, but complies with good faith efforts. |
|
• GovOS, Inc. - Non-local; Workforce - 0.00% Local |
OWNER/EXECUTIVE
GovOS, Inc.
8310 North Capital of Texas Highway
Building 2, Suite 250
Austin, TX 78731
Matt Coury, Chief Executive Officer