STRATEGIC PRIORITY: Fiscally Sound
AGENDA DATE: March 26, 2025
COUNCIL DISTRICT(S): N/A
DEPARTMENT: Budget and Management Services
EXECUTIVE: Jack Ireland
______________________________________________________________________
SUBJECT
Title
Authorize a one-year cooperative purchasing agreement for Priority Based Budgeting software as a service for the Office of Budget and Management Services with Tyler Technologies, Inc. through the Sourcewell Cooperative purchasing agreement - Not to exceed $180,000.00 - Financing: ARPA Redevelopment Fund
Body
BACKGROUND
This contract provides for the purchase of Priority Based Budgeting software used to facilitate program cost allocation services by Tyler Technologies who is the exclusive provider of this technology for Priority Based Budgeting. This cooperative purchasing agreement allows the City of Dallas to launch Priority Based Budgeting for the development of the FY 2025-26 and FY 2026-27 biennial budget.
Priority Based Budgeting helps local governments manage budget constraints by aligning resources based on programs and priorities instead of traditional line-item budgeting by department. This approach to budgeting allows leaders to make strategic decisions, reallocate funds, and support essential programs even in challenging fiscal environments. The first step of Priority Based Budgeting is Program Inventory. An accurately scoped and costed Program Inventory will be used to help residents, City Council, and executive leadership understand the full breadth of activities provided and their costs and provide immediate opportunities for efficiency. The software is a tool that allows departments to size Program costs in a way that allows for meaningful decision making.
The cooperative purchasing agreement will include software as a service to facilitate Program Cost Allocation, a key component of Priority Based Budgeting. The Program Cost Allocation provides seamless allocation of the existing budget to identified Program Inventory.
The Sourcewell Cooperative agreement is authorized by Chapter 791 of the Texas Government Code and Subchapter F, Chapter 271, Texas Local Government Code. Section 271.102 of the Texas Local Government Code which authorizes a local government to participate in a Cooperative Purchasing Program with another local government or a local cooperative organization.
PRIOR ACTION/REVIEW (COUNCIL, BOARDS, COMMISSIONS)
On February 28, 2024, the City Council authorized the transfer and reallocation of ARPA funds from the U.S. Department of Treasury for the Coronavirus Local Fiscal Recovery Fund to the ARPA Redevelopment multi-year fund to provide assistance with completing projects by Resolution No. 24-0315.
The Government Performance and Financial Management Committee will be briefed by memorandum regarding this matter on March 24, 2025.
FISCAL INFORMATION
|
Fund |
FY 2025 |
FY 2026 |
Future Years |
|
ARPA Redevelopment Fund |
$180,000.00 |
$0.00 |
$0.00 |
M/WBE INFORMATION
In accordance with the City’s Business Inclusion and Development Policy adopted on September 23, 2020, by Resolution No. 20-1430, as amended, the M/WBE participation on this contract is as follows:
|
Contract Amount |
Procurement Category |
M/WBE Goal |
|
$180,000.00 |
Other Services |
N/A |
|
M/WBE Subcontracting % |
M/WBE Overall % |
M/WBE Overall Participation $ |
|
N/A |
N/A |
N/A |
|
• The Business Inclusion and Development Policy does not apply to Cooperative Purchasing Agreements. |
|
• Tyler Technologies, Inc. - Non-local; Workforce - 0.00% Local |
PROCUREMENT INFORMATION
Method of Evaluation for Award Type:
|
Cooperative Purchasing Agreement |
• Cooperative purchasing agreements enable the City to associate with State agencies, other local governments, or local cooperative organizations comprised of other state and local governments, to leverage market buying power and enable the City to purchase goods or services at lower prices |
|
|
• The cooperative purchasing agreement is an alternative method of meeting the requirements for competitive bidding or competitive sealed proposals, not an exception from that requirement |
OWNER
Tyler Technologies, Inc
5101 Tennyson Parkway
Plano, TX
Lynn Moore Jr. President /Chief Executive Officer