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File #: 25-1010A    Version: 1 Name:
Type: ITEMS FOR INDIVIDUAL CONSIDERATION Status: Approved
File created: 3/12/2025 In control: Budget and Management Services
On agenda: 3/26/2025 Final action:
Title: Authorize a one-year cooperative purchasing agreement for Priority Based Budgeting software as a service for the Office of Budget and Management Services with Tyler Technologies, Inc. through the Sourcewell Cooperative purchasing agreement - Not to exceed $180,000.00 - Financing: ARPA Redevelopment Fund
Indexes: 300
Attachments: 1. Resolution
Date Ver.Action ByActionResultAction DetailsMeeting DetailsVideo
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STRATEGIC PRIORITY:                     Fiscally Sound

AGENDA DATE:                     March 26, 2025

COUNCIL DISTRICT(S):                     N/A

DEPARTMENT:                     Budget and Management Services

EXECUTIVE:                     Jack Ireland

______________________________________________________________________

SUBJECT

 

Title

Authorize a one-year cooperative purchasing agreement for Priority Based Budgeting software as a service for the Office of Budget and Management Services with Tyler Technologies, Inc. through the Sourcewell Cooperative purchasing agreement - Not to exceed $180,000.00 - Financing: ARPA Redevelopment Fund

 

Body

BACKGROUND

 

This contract provides for the purchase of Priority Based Budgeting software used to facilitate program cost allocation services by Tyler Technologies who is the exclusive provider of this technology for Priority Based Budgeting.  This cooperative purchasing agreement allows the City of Dallas to launch Priority Based Budgeting for the development of the FY 2025-26 and FY 2026-27 biennial budget.

 

Priority Based Budgeting helps local governments manage budget constraints by aligning resources based on programs and priorities instead of traditional line-item budgeting by department. This approach to budgeting allows leaders to make strategic decisions, reallocate funds, and support essential programs even in challenging fiscal environments. The first step of Priority Based Budgeting is Program Inventory. An accurately scoped and costed Program Inventory will be used to help residents, City Council, and executive leadership understand the full breadth of activities provided and their costs and provide immediate opportunities for efficiency. The software is a tool that allows departments to size Program costs in a way that allows for meaningful decision making.

 

The cooperative purchasing agreement will include software as a service to facilitate Program Cost Allocation, a key component of Priority Based Budgeting. The Program Cost Allocation provides seamless allocation of the existing budget to identified Program Inventory.

 

The Sourcewell Cooperative agreement is authorized by Chapter 791 of the Texas Government Code and Subchapter F, Chapter 271, Texas Local Government Code.  Section 271.102 of the Texas Local Government Code which authorizes a local government to participate in a Cooperative Purchasing Program with another local government or a local cooperative organization.

 

PRIOR ACTION/REVIEW (COUNCIL, BOARDS, COMMISSIONS)

 

On February 28, 2024, the City Council authorized the transfer and reallocation of ARPA funds from the U.S. Department of Treasury for the Coronavirus Local Fiscal Recovery Fund to the ARPA Redevelopment multi-year fund to provide assistance with completing projects by Resolution No. 24-0315.

 

The Government Performance and Financial Management Committee will be briefed by memorandum regarding this matter on March 24, 2025.

 

FISCAL INFORMATION

 

Fund

FY 2025

FY 2026

Future Years

ARPA Redevelopment Fund

$180,000.00

$0.00

$0.00

 

M/WBE INFORMATION

 

In accordance with the City’s Business Inclusion and Development Policy adopted on September 23, 2020, by Resolution No. 20-1430, as amended, the M/WBE participation on this contract is as follows:

 

Contract Amount

Procurement Category

M/WBE Goal

$180,000.00

Other Services

N/A

M/WBE Subcontracting %

M/WBE Overall %

M/WBE Overall Participation $

N/A

N/A

N/A

The Business Inclusion and Development Policy does not apply to Cooperative Purchasing Agreements.

Tyler Technologies, Inc. - Non-local; Workforce - 0.00% Local

 

PROCUREMENT INFORMATION

 

Method of Evaluation for Award Type:

 

Cooperative Purchasing Agreement

Cooperative purchasing agreements enable the City to associate with State agencies, other local governments, or local cooperative organizations comprised of other state and local governments, to leverage market buying power and enable the City to purchase goods or services at lower prices

 

The cooperative purchasing agreement is an alternative method of meeting the requirements for competitive bidding or competitive sealed proposals, not an exception from that requirement

 

 

 

 

OWNER

 

Tyler Technologies, Inc

5101 Tennyson Parkway

Plano, TX

 

Lynn Moore Jr. President /Chief Executive Officer