STRATEGIC PRIORITY: Core
AGENDA DATE: May 14, 2025
COUNCIL DISTRICT(S): Citywide
DEPARTMENT: Office of Procurement Services
EXECUTIVE: Donzell Gipson
______________________________________________________________________
SUBJECT
Title
Authorize the purchase of a 2024 Freightliner sewer cleaner truck (VIN 3ALHG3FE4RDVG7884) for Dallas Water Utilities Department - CLS Sewer Equipment Co., Inc. - Not to exceed $550,671.50 - Financing: Stormwater Drainage Management Capital Construction Fund
Body
BACKGROUND
The City entered into a service price agreement with CLS Sewer Equipment Co., Inc. for the leasing of equipment and vehicles, on an as needed basis, which was approved by the City Council on August 24, 2022 (the “Contract”). On December 1, 2023, utilizing this Contract, Dallas Water Utilities leased a 2024 Freightliner sewer cleaner truck (VIN 3ALHG3FE4RDVG7884) which was subsequently damaged due to a rollover caused by the failure of a rain-saturated earthen road. The failure of the deeply muddy road caused the truck to sink and slip off into the adjacent rain-saturated embankment where it subsequently rolled as staff attempted to retrieve the truck. At the time of the rollover, the truck was working an emergency public safety operation clearing a flooded roadway.
On June 5, 2024, the rented sewer cleaner truck was working an emergency flooded area in Dallas. During the time and location of the incident, the area was experiencing a period of frequent and heavy rain. In the days up to and including the incident, the City monitoring devices in the vicinity of the incident recorded 8 inches of rain. The City services to remove sediment and flood water were necessary to preserve the public safety of the citizens of Dallas.
The Office of Risk Management investigated the incident, determining that the City staff acted reasonably during the rollover incident and concluding the accident was non-preventable (Incident 24-49762). The City Administrative Directive 3-3 defines non-preventable incidents as “incidents for which it is determined that the Incident was clearly not the fault of the City Driver or equipment operator.”
The City determined the damage constituted a total loss of the vehicle to CLS Sewer Equipment Co., Inc.
Under the Contract, Exhibit A, Section V. of the City’s Request for Bids and Specifications, damages to equipment and vehicles beyond normal wear and tear will be paid by the City. Due to the damage to the vehicle, the City, through Dallas Water Utilities Department, is going to purchase title for the sewer cleaner truck and pay CLS Sewer Equipment Co., Inc. for the value of the vehicle subject to the terms of the Contract.
PRIOR ACTION/REVIEW (COUNCIL, BOARDS, COMMISSIONS)
On August 24, 2022, the City Council authorized a five-year service price agreement for vehicle and equipment rental for the Department of Equipment and Fleet Management with Ahern Rentals, CLS Sewer Equipment Co. Inc., EAN Holdings, LLC dba Enterprise Rent-A-Car, H&E Equipment Services, Inc., Herc Rentals, Inc., Holt Texas, LTD., Metro Golf Cars, National Equipment Dealers, LLC., RushCo Energy Specialists, Inc., Sunbelt Rentals, Inc., Sunstate Equipment Company, and United Rentals (North America), Inc. dba Reliable Onsite Services by Resolution No. 22-1220.
FISCAL INFORMATION
|
Fund |
FY 2025 |
FY 2026 |
Future Years |
|
Stormwater Drainage Management Capital Construction Fund |
$550,671.50 |
$0.00 |
$0.00 |
M/WBE INFORMATION
In accordance with the City’s Business Inclusion and Development Policy adopted on September 23, 2020, by Resolution No. 20-1430, as amended, the M/WBE participation on this contract is as follows:
|
Contract Amount |
Procurement Category |
M/WBE Goal |
|
$550,671.50 |
Other Services |
N/A |
|
M/WBE Subcontracting % |
M/WBE Overall % |
M/WBE Overall Participation $ |
|
N/A |
N/A |
N/A |
|
• This item is Other Services which does not have an availability and disparity participation goal. |
|
• CLS Sewer Equipment Co., Inc. - Local; Workforce - 12.50% Local |
OWNER/EXECUTIVES
CLS Sewer Equipment Co., Inc.
Jerry Sonnier, President
Jennifer Sonnier, Vice President