STRATEGIC PRIORITY: Core
AGENDA DATE: September 24, 2025
COUNCIL DISTRICT(S): Citywide
DEPARTMENT: Office of Procurement Services
EXECUTIVE: Donzell Gipson
______________________________________________________________________
SUBJECT
Title
Authorize a three-year service price agreement for on-call debris monitoring services for the Department of Sanitation Services – Tetra Tech, Inc., lowest responsible bidder of four – Estimated amount of $2,622,000.00 – Financing: Sanitation Operation Fund (subject to annual appropriations)
Body
BACKGROUND
This action does not encumber funds; the purpose of a service price agreement is to establish firm pricing for services, for a specific term, which are ordered on an as needed basis according to annual budgetary appropriations. The estimated amount is intended as guidance rather than a cap on spending under the agreement, so that actual need combined with the amount budgeted will determine the amount spent under this agreement.
This service price agreement will provide for on-call debris monitoring services for the Department of Sanitation Services. This agreement will assist in providing protection, health, and safety needed to support debris monitoring services during the debris removal. The debris monitoring services are necessary to ensure compliance with the Federal Emergency Management Agency regulations by monitoring, collecting and hauling the debris.
As part of the solicitation process and in an effort to increase competition, the Office of Procurement Services used its procurement system to send out email notifications to vendors registered under relevant commodity codes. To further increase competition, the Office of Procurement Services uses historical solicitation information, the Internet, and vendor contact information obtained from user departments to contact additional vendors.
On November 10, 2015, the City Council authorized a living wage policy that requires contractors to pay their employees a “living wage” rate as established annually by the Massachusetts Institute of Technology Living Wage Calculator for Dallas County by Resolution No. 15-2141. The calculated living wage during the solicitation process of this contract is $$22.05; the selected vendor meets this requirement.
PRIOR ACTION/REVIEW (COUNCIL, BOARDS, COMMISSIONS)
On September 11, 2024, the City Council authorized a one-year service contract for a one-year emergency service price agreement with Tetra Tech, Inc. for emergency debris monitoring services by Resolution No. 24-1277.
FISCAL INFORMATION
|
Fund |
FY 2025 |
FY 2026 |
Future Years |
|
Sanitation Operation Fund |
$0.00 |
$874,000.00 |
$1,748,000.00 |
LOCAL PARTICIPATION
|
Prime |
Status |
Workforce % |
|
Tetra Tech, Inc. |
Non-local |
5.08% |
PROCUREMENT INFORMATION
Method of Evaluation for Award Type:
|
Low Bid |
- Recommended vendor is based on the lowest competitive quoted price, who is also technically and financially capable of performing and completing the contract, and otherwise meets all material specification requirements
|
|
|
- Negotiations are not allowed
|
The Office of Procurement Services received the following bids from solicitation number BC25-00027654. We opened them on June 6, 2025. We recommend the City Council award this service price agreement in its entirety to the lowest responsive and responsible bidder.
*Denotes successful bidder
Bidders Address Amount
*Tetra Tech, Inc. 2301 Lucien Way $ 2,622,000.00
Suite 120
Maitland, FL 32751
Thompson Consulting 2601 Maitland Center Parkway $ 2,828,620.00
Services, LLC Maitland, FL 32751
Debris Tech, LLC 923 Goodyear Boulevard $ 3,180,000.00
Picayune, MS 39466
Touch of Grace 1906 Tree House Lane $4,125,000,000.00
Construction and Remodeling Plano, TX 75203
OWNER/EXECUTIVE
Tetra Tech, Inc.
Jonathan Burgiel, Business Unit President