STRATEGIC PRIORITY: Government Performance and Financial Management
AGENDA DATE: October 13, 2020
COUNCIL DISTRICT(S): All
DEPARTMENT: Office of Procurement Services
EXECUTIVE: Elizabeth Reich
______________________________________________________________________
SUBJECT
Title
Authorize a five-year service contract for maintenance and support of an integrated ballistic identification system for the Police Department - Ultra Electronics Forensic Technology, Inc., sole source - Not to exceed $81,200 - Financing: General Fund (subject to annual appropriations)
Body
BACKGROUND
This action does not encumber funds; the purpose of a service contract is to establish firm pricing for services, for a specific term, which are ordered on an as needed basis.
This service contract will provide continued maintenance and support of the integrated ballistic identification system for the Police Department (DPD). DPD utilizes this system to deliver support and access to the National Integrated Ballistic Information Network (NIBIN). The NIBIN program automates ballistics evaluations and provides actionable investigative leads in a timely manner. NIBIN is the only interstate automated ballistic imaging network in operation in the United States. There are no other identification technologies compatible with NIBIN.
Prior to the NIBIN Program, this process was performed manually, thus making it extremely labor intensive. Now, images are uploaded to the system and are correlated against a national database. Law enforcement agencies can search against evidence from their jurisdiction, neighboring ones, and others across the country. Since the new technology was acquired by DPD in 2007, NIBIN has assisted in providing over 2,527 investigative leads, many of which have led to the arrest and conviction of violent offenders.
On November 10, 2015, the City Council authorized a living wage policy that requires contractors to pay their employees a “living wage” rate as established annually by the Massachusetts Institute of Technology Living Wage Calculator for Dallas County by Resolution No. 15-2141. The current calculated living wage during the solicitation process of this contract is $11.71; the selected vendor meets this requirement.
PRIOR ACTION/REVIEW (COUNCIL, BOARDS, COMMISSIONS)
This item has no prior action.
FISCAL INFORMATION
|
Fund |
FY 2021 |
FY 2022 |
Future Years |
|
General Fund |
$16,240.00 |
$16,240.00 |
$48,720.00 |
M/WBE INFORMATION
In accordance with the City’s Business Inclusion and Development Policy adopted on September 23, 2020, by Resolution No. 20-1430, as amended, the M/WBE participation on this contract is as follows:
|
Contract Amount |
Category |
M/WBE Goal |
M/WBE % |
M/WBE $ |
|
$81,200.00 |
Other Services |
N/A |
N/A |
N/A |
|
• This contract does not meet the M/WBE goal, but complies with good faith efforts. |
|
• Ultra-Electronics Forensic Technology, Inc. is providing a five-year service contract for maintenance and support of the City’s Integrated Ballistic Identification System (IBIS®) BRASSTRAXTM software and equipment for the Police Department and is the sole source provider. No sub-contracting opportunities are available. |
|
• Ultra Electronics Forensic Technology, Inc. - Non-local; Workforce - 0.00% - Local |
PROCUREMENT INFORMATION
Method of Evaluation for Award Type:
|
Sole Source |
• Utilized for procurements where functional requirements can only be satisfied by one vendor, such as those where patents, copyrights or monopolies exists |
|
|
• Exempted from competitive bidding process |
|
|
• Reviewed by Procurement Services to ensure the procurement meets at least one general exception as stated in the Texas Local Government Code |
Bidder Address Amount
Ultra Electronics Forensic 7975 114th Avenue North $81,200.00
Technology, Inc. Suite 2500
Largo, FL 33773-5028
Note: The Office of Procurement Services conducted a sole source review and found no exceptions.
OWNER
Ultra Electronics Forensic Technology, Inc.
Brian Sinnott, President