Skip to main content
Dallas Logo
File #: 20-1766    Version: 1 Name:
Type: CONSENT AGENDA Status: Approved
File created: 9/8/2020 In control: Office of Procurement Services
On agenda: 10/13/2020 Final action: 10/13/2020
Title: Authorize a five-year service contract for maintenance and support of an integrated ballistic identification system for the Police Department - Ultra Electronics Forensic Technology, Inc., sole source - Not to exceed $81,200 - Financing: General Fund (subject to annual appropriations)
Indexes: 100
Attachments: 1. Resolution
Date Ver.Action ByActionResultAction DetailsMeeting DetailsVideo
No records to display.

STRATEGIC PRIORITY:                     Government Performance and Financial Management

AGENDA DATE:                     October 13, 2020

COUNCIL DISTRICT(S):                     All

DEPARTMENT:                     Office of Procurement Services

EXECUTIVE:                     Elizabeth Reich

______________________________________________________________________

SUBJECT

 

Title

Authorize a five-year service contract for maintenance and support of an integrated ballistic identification system for the Police Department - Ultra Electronics Forensic Technology, Inc., sole source - Not to exceed $81,200 - Financing: General Fund (subject to annual appropriations)

 

Body

BACKGROUND

 

This action does not encumber funds; the purpose of a service contract is to establish firm pricing for services, for a specific term, which are ordered on an as needed basis.

 

This service contract will provide continued maintenance and support of the integrated ballistic identification system for the Police Department (DPD).  DPD utilizes this system to deliver support and access to the National Integrated Ballistic Information Network (NIBIN). The NIBIN program automates ballistics evaluations and provides actionable investigative leads in a timely manner. NIBIN is the only interstate automated ballistic imaging network in operation in the United States. There are no other identification technologies compatible with NIBIN.

 

Prior to the NIBIN Program, this process was performed manually, thus making it extremely labor intensive. Now, images are uploaded to the system and are correlated against a national database. Law enforcement agencies can search against evidence from their jurisdiction, neighboring ones, and others across the country. Since the new technology was acquired by DPD in 2007, NIBIN has assisted in providing over 2,527 investigative leads, many of which have led to the arrest and conviction of violent offenders.

 

On November 10, 2015, the City Council authorized a living wage policy that requires contractors to pay their employees a “living wage” rate as established annually by the Massachusetts Institute of Technology Living Wage Calculator for Dallas County by Resolution No. 15-2141.  The current calculated living wage during the solicitation process of this contract is $11.71; the selected vendor meets this requirement.

 

PRIOR ACTION/REVIEW (COUNCIL, BOARDS, COMMISSIONS)

 

This item has no prior action.

 

FISCAL INFORMATION

 

Fund

FY 2021

FY 2022

Future Years

General Fund

$16,240.00

$16,240.00

$48,720.00

 

M/WBE INFORMATION

 

In accordance with the City’s Business Inclusion and Development Policy adopted on September 23, 2020, by Resolution No. 20-1430, as amended, the M/WBE participation on this contract is as follows:

 

Contract Amount

Category

M/WBE Goal

M/WBE %

M/WBE $

$81,200.00

Other Services

N/A

N/A

N/A

This contract does not meet the M/WBE goal, but complies with good faith efforts.

Ultra-Electronics Forensic Technology, Inc. is providing a five-year service contract for maintenance and support of the City’s Integrated Ballistic Identification System (IBIS®) BRASSTRAXTM software and equipment for the Police Department and is the sole source provider. No sub-contracting opportunities are available.

Ultra Electronics Forensic Technology, Inc. - Non-local; Workforce - 0.00%  - Local

 

PROCUREMENT INFORMATION

 

Method of Evaluation for Award Type:

 

Sole Source

Utilized for procurements where functional requirements can only be satisfied by one vendor, such as those where patents, copyrights or monopolies exists

 

Exempted from competitive bidding process

 

Reviewed by Procurement Services to ensure the procurement meets at least one general exception as stated in the Texas Local Government Code

 

Bidder                     Address                     Amount

 

Ultra Electronics Forensic                     7975 114th Avenue North                     $81,200.00

Technology, Inc.                     Suite 2500

                     Largo, FL  33773-5028

 

Note:  The Office of Procurement Services conducted a sole source review and found no exceptions.

 

 

 

OWNER

 

Ultra Electronics Forensic Technology, Inc.

 

Brian Sinnott, President