STRATEGIC PRIORITY: Government Performance & Financial Management
AGENDA DATE: September 27, 2023
COUNCIL DISTRICT(S): All
DEPARTMENT: Office of Procurement Services
EXECUTIVE: Jack Ireland
______________________________________________________________________
SUBJECT
Title
Authorize (1) a five-year service price agreement for herbicide and algaecide pond treatments for the Park & Recreation Department - Five Star Aquatics, LLC dba Magnolia Fisheries in an estimated amount of $306,000; and (2) a five-year service price agreement for floating fountain repair and maintenance for the Park & Recreation Department - WC Aquatics, LLC dba Lone Star Fountain in an estimated amount of $28,840, lowest responsible bidders of three - Total estimated amount of $334,840 - Financing: General Fund (subject to annual appropriations)
Body
BACKGROUND
This action does not encumber funds; the purpose of a service price agreement is to establish firm pricing for services, for a specific term, which are ordered on an as needed basis according to annual budgetary appropriations. The estimated amount is intended as guidance rather than a cap on spending under the agreement, so that actual need combined with the amount budgeted will determine the amount spent under this agreement.
This service price agreement will provide for herbicide and algaecide pond treatments and floating fountain repair and maintenance. This contract will allow for maintenance at 13 City ponds on an as needed basis with the use of Texas Department of Agriculture, Clean Water Act, Texas Commission on Environmental Quality, and U.S. Environmental Protection Agency approved herbicides and algaecides as required and within the conditions of all Federal and State permits for the treatment of water sites/ponds.
Additionally, the service contract provides maintenance for floating fountains and will provide quarterly inspection and maintenance and repair of five floating water fountains located in the City's ponds.
The Park & Recreation Department programs each fountain to operate daily. Each fountain is in operation a minimum of nine months per year, normally March through November. Hours of operation will vary according to the season. During the peak use times, the fountains will be in operation for 6 to 10 hours per day, 7 days a week.
As part of the solicitation process and in an effort to increase competition, the Office of Procurement Services used its procurement system to send out email notifications to vendors registered under relevant commodity codes. To further increase competition, the Office of Procurement Services uses historical solicitation information, the Internet, and vendor contact information obtained from user departments to contact additional vendors.
On November 10, 2015, the City Council authorized a living wage policy that requires contractors to pay their employees a “living wage” rate as established annually by the Massachusetts Institute of Technology Living Wage Calculator for Dallas County by Resolution No. 15-2141. The calculated living wage during the solicitation process of this contract is $17.82; the selected vendor meets this requirement.
PRIOR ACTION/REVIEW (COUNCIL, BOARDS, COMMISSIONS)
On October 11, 2017, the City Council authorized a five-year service contract for herbicide and algaecide pond treatment with Magnolia Fisheries, Inc. and a five-year service contract for fountain repair and maintenance with Lone Star Fountains, Inc. by Resolution No. 17-1598.
FISCAL INFORMATION
|
Fund |
FY 2023 |
FY 2024 |
Future Years |
|
General Fund |
$0.00 |
$134,840 |
$200,000 |
M/WBE INFORMATION
In accordance with the City’s Business Inclusion and Development Policy adopted on September 23, 2020, by Resolution No. 20-1430, as amended, the M/WBE participation on this contract is as follows:
|
Contract Amount |
Procurement Category |
M/WBE Goal |
|
$334,840.00 |
Other Services |
N/A |
|
M/WBE Subcontracting % |
M/WBE Overall % |
M/WBE Overall Participation $ |
|
N/A |
N/A |
N/A |
|
• This item is Other Services which does not have an availability and disparity participation goal. |
|
• Five Star Aquatics, LLC dba Magnolia Fisheries - Local; Workforce - 0.00% Local • WC Aquatics, LLC dba Lone Star Fountain - Local; Workforce - 15.38% Local |
PROCUREMENT INFORMATION
Method of Evaluation for Award Type:
|
Low Bid |
• Recommended vendor is based on the lowest competitive quoted price, who is also technically and financially capable of performing and completing the contract, and otherwise meets all material specification requirements |
|
|
• Negotiations are not allowed |
The Office of Procurement Services received the following bids from solicitation number BQ23-00021530. We opened them on enter date. We recommend the City Council award this service price agreement to the lowest responsive and responsible bidder by group.
*Denotes successful bidders
Bidders Address Amount
*Five Star Aquatics, LLC 217 North Coppell Rd Group 1 - $306,000
dba Magnolia Fisheries, Coppell, TX 75019 Group 2 - No Bid
*WC Aquatics, LLC 217 North Coppell Rd Group 1 - No Bid
dba Lone Star Fountain Coppell, TX 75019 Group 2 - $28,840
Lake Management Services, 1600 Highway 6 South Group 1 - $315,000
LP Suite 245 Group 2 - $ 36,200
Sugar Land, TX 77478
OWNERS
Five Star Aquatics, LLC dba Magnolia Fisheries
William Wingo, Owner
WC Aquatics, LLC dba Lone Star Fountain
Stan Carter, Owner