STRATEGIC PRIORITY: Government Performance and Financial Management
AGENDA DATE: October 28, 2020
COUNCIL DISTRICT(S): All
DEPARTMENT: Office of Procurement Services
EXECUTIVE: Elizabeth Reich
______________________________________________________________________
SUBJECT
Title
Authorize a three-year service price agreement for the repair, maintenance, restoration, and inspection of waterslides and aquatic water features for the Park & Recreation Department - Baynum Painting, Inc., only bidder - Estimated amount of $776,630 - Financing: General Fund
Body
BACKGROUND
This action does not encumber funds; the purpose of a service price agreement is to establish firm pricing for services, for a specific term, which are ordered on an as needed basis according to annual budgetary appropriations. The estimated amount is intended as guidance rather than a cap on spending under the agreement, so that actual need combined with the amount budgeted will determine the amount spent under this agreement.
This service price agreement will provide for the general repair, maintenance, restoration, and inspection of outdoor flume waterslides, water features, and attractions at various Aquatic Centers located throughout the City. This service will assist the Park & Recreation Department in facility-specific aquatic condition monitoring and preventative maintenance programs. All services will be procured on an as needed basis and performed by American Composite Manufacturers Association accredited certified composites technicians. Restoration work shall include fiberglass repair (cracks, chips, delamination, spider webbing, etc.), application of interior and exterior finish, caulking of seams, tightening and/or replacement of fasteners, bolts, and chemical washing.
As part of the solicitation process and in an effort to increase competition, the Office of Procurement Services used its procurement system to send out email notifications to vendors registered under relevant commodity codes. To further increase competition, the Office of Procurement Services uses historical solicitation information, the Internet, and vendor contact information obtained from user departments to contact additional vendors. Additionally, in an effort to secure more competition, the Office of Economic Development Business Workforce and Inclusion Division sent notifications to chambers of commerce and advocacy groups to ensure maximum vendor outreach.
On November 10, 2015, the City Council authorized a living wage policy that requires contractors to pay their employees a “living wage” rate as established annually by the Massachusetts Institute of Technology Living Wage Calculator for Dallas County by Resolution No. 15-2141. The current calculated living wage during the solicitation process of this contract is $11.71; the selected vendor meets this requirement.
PRIOR ACTION/REVIEW (COUNCIL, BOARDS, COMMISSIONS)
On September 3, 2020, the Park and Recreation Board authorized a three-year service price agreement for the repair, maintenance, restoration, and inspection of waterslides and aquatic water features with Baynum Painting, Inc.
FISCAL INFORMATION
|
Fund |
FY 2021 |
FY 2022 |
Future Years |
|
General Fund |
$50,000.00 |
$363,315.00 |
$363,315.00 |
M/WBE INFORMATION
In accordance with the City’s Business Inclusion and Development Policy adopted on September 23, 2020, by Resolution No. 20-1430, as amended, the M/WBE participation on this contract is as follows:
|
Contract Amount |
Category |
M/WBE Goal |
M/WBE % |
M/WBE $ |
|
$776,630.00 |
Other Services |
23.80% |
0.00% |
$0.00 |
|
• This contract does not meet the M/WBE goal and did not comply with good faith efforts. |
|
• Baynum Painting, Inc. - Non-Local; Workforce - 0.00% Local |
PROCUREMENT INFORMATION
Method of Evaluation for Award Type:
|
Low Bid |
• Recommended vendor is based on the lowest competitive quoted price, who is also technically and financially capable of performing and completing the contract, and otherwise meets all material specification requirements |
|
|
• Negotiations are not allowed |
The Office of Procurement Services received the following bid from solicitation number BY20-00013013. We opened it on May 8, 2020. We recommend the City Council award this service price agreement in its entirety to the only bidder.
Bidder Address Amount
Baynum Painting, Inc. 942 Saratoga St. $776,630.00
Newport, KY 41071
Dale Cooper, LLC dba Safe 1088 Madison 206 Non-responsive
Slide Restoration Fredericktown, MO 63645
Note: The Office of Procurement Services conducted a single bid review and found no exceptions.
OWNER
Baynum Painting, Inc.
Christopher Baynum, President
Walter Bowser, Vice President