STRATEGIC PRIORITY: Core
AGENDA DATE: August 27, 2025
COUNCIL DISTRICT(S): Citywide
DEPARTMENT: Office of Procurement Services
EXECUTIVE: Donzell Gipson
______________________________________________________________________
SUBJECT
Title
Authorize a three-year service price agreement for electric motor repair services for the Dallas Water Utilities Department - Allen's Electric Motor Service, Inc. dba Allen's Pump & Rentals, lowest responsible bidder of four - Estimated amount of $2,747,726.00 - Financing: Dallas Water Utilities Fund ($2,608,726.00) and Stormwater Drainage Management Fund ($139,000.00) (subject to annual appropriations)
Body
BACKGROUND
This action does not encumber funds; the purpose of a service price agreement is to establish firm pricing for services, for a specific term, which are ordered on an as needed basis according to annual budgetary appropriations. The estimated amount is intended as guidance rather than a cap on spending under the agreement, so that actual need combined with the amount budgeted will determine the amount spent under this agreement.
This service price agreement will provide electric motor repair services for the Dallas Water Utilities Department. This agreement includes rebuilding, diagnostic testing, and maintenance of approximately 450 electric motors. Electric motors provide power for water and wastewater pumps at 29 pumping stations, 15 lift stations, three water purification plants, and two wastewater plants located throughout the City.
The electric motors range in size from 10 to 3,500 horsepower and are used to distribute an average of 404 million gallons of treated water and 200 million gallons of wastewater daily for the Dallas Water Utilities Department. Equipment serviced under this agreement includes but is not limited to:
• Outdoor ornamental fountains
• Swimming pool equipment
• Hot water/chiller pumps
• Exhaust fans
• Sewage pumps
As part of the solicitation process and in an effort to increase competition, the Office of Procurement Services used its procurement system to send out email notifications to vendors registered under relevant commodity codes. To further increase competition, the Office of Procurement Services uses historical solicitation information, the Internet, and vendor contact information obtained from user departments to contact additional vendors.
On November 10, 2015, the City Council authorized a living wage policy that requires contractors to pay their employees a “living wage” rate as established annually by the Massachusetts Institute of Technology Living Wage Calculator for Dallas County by Resolution No. 15-2141. The calculated living wage during the solicitation process of this contract is $22.05; the selected vendor meets this requirement.
PRIOR ACTION/REVIEW (COUNCIL, BOARDS, COMMISSIONS)
On June 22, 2022, the City Council authorized a three-year service price agreement for electric motor repair services for the Water Utilities Department with Allen's Electric Motor Service, Inc. and Evans Enterprises, Inc. by Resolution No. 22-0979.
FISCAL INFORMATION
|
Fund |
FY 2025 |
FY 2026 |
Future Years |
|
Dallas Water Utilities Fund |
$72,506.00 |
$869,532.00 |
$1,666,688.00 |
|
Stormwater Drainage Management Fund |
$ 3,865.00 |
$ 46,332.00 |
$ 88,803.00 |
|
Total |
$76,371.00 |
$915,864.00 |
$1,755,491.00 |
LOCAL PARTICIPATION
|
Prime |
Status |
Workforce % |
|
Allen's Electric Motor Service, Inc. dba Allen's Pump & Rentals |
Non-local |
0.00% |
PROCUREMENT INFORMATION
Method of Evaluation for Award Type:
|
Low Bid |
• Recommended vendor is based on the lowest competitive quoted price, who is also technically and financially capable of performing and completing the contract, and otherwise meets all material specification requirements |
|
|
• Negotiations are not allowed |
The Office of Procurement Services received the following bids from solicitation number BN25-00026978. We opened them on March 28, 2025. We recommend the City Council award this service price agreement to the lowest responsive and responsible bidder by group. Information related to this solicitation is available upon request.
*Denotes successful bidder
Bidders Address Amount
*Allen's Electric Motor 400 Roy Hoppy Hopkins Dr. Multiple groups
Service, Inc. dba Allen's Pump Vivian, LA 71082
& Rentals
Omega Industrial Repair, Inc. 2420 Tarpley Rd. Multiple groups
Suite #201
Carrollton TX 75006
Amarillo Electric Specialists 2620 Tee Anchor Blvd. Non-responsive
Amarillo, TX 79104
*Shermco Industries, Inc. 2425 East Pioneer Dr. Non-responsive
Irving, TX 75061
OWNER/EXECUTIVE
Allen's Electric Motor Service, Inc. dba Allen's Pump & Rentals
Clinton R. Walker, President