STRATEGIC PRIORITY: Government Performance & Financial Management
AGENDA DATE: October 8, 2024
COUNCIL DISTRICT(S): All
DEPARTMENT: Office of Procurement Services
EXECUTIVE: Donzell Gipson
______________________________________________________________________
SUBJECT
Title
Authorize a three-year master agreement for the purchase of aftermarket automotive parts for the Department of Equipment and Fleet Management - Marco Holdings I,LLC, dba Bumper to Bumper in the estimated amount of $977,305.13, Parts Authority LLC in the estimated amount of $249,457.78, Southwest International Trucks, Inc. in the estimated amount of $185,089.38, Neopart Transit, LLC in the estimated amount of $83,693.55, XL Parts, LLC in the estimated amount of $40,008.28, and Rush Truck Centers of Texas, LP in the estimated amount of $15,290.00, lowest responsible bidders of seven - Total estimated amount of $1,550,844.12 - Financing: Equipment and Fleet Management Fund
Body
BACKGROUND
This action does not encumber funds; the purpose of a master agreement is to establish firm pricing for goods, for a specific term, which are ordered on an as needed basis according to annual budgetary appropriations. The estimated amount is intended as guidance rather than a cap on spending under the agreement, so that actual need combined with the amount budgeted will determine the amount spent under this agreement.
This master agreement will provide for the purchase of aftermarket automotive parts for the Department of Equipment and Fleet Management. This agreement secures percentage discounts for aftermarket automotive parts for the City’s fleet of vehicles including light, medium and heavy-duty trucks, automobiles, and other equipment. Parts include engine components, electric parts, braking system parts, suspension and steering, exhaust system components, and transmission and drivetrain parts.
As part of the solicitation process and in an effort to increase competition, the Office of Procurement Services used its procurement system to send out email notifications to vendors registered under relevant commodity codes. To further increase competition, the Office of Procurement Services uses historical solicitation information, the Internet, and vendor contact information obtained from user departments to contact additional vendors.
PRIOR ACTION/REVIEW (COUNCIL, BOARDS, COMMISSIONS)
On September 23, 2020, the City Council authorized a three-year master agreement for aftermarket automotive with IEH Auto Parts, LLC dba Auto Plus Auto Parts, MHC Kenworth dba Texas Kenworth/dba MHC Kenworth, Installers Sales & Service,4-Star Hose & Supply, Inc., Park Cities Ford, Interamerican Motor, LLC and Alterstart Systems, Inc. by Resolution No. 20-1441.
FISCAL INFORMATION
|
Fund |
FY 2025 |
FY 2026 |
Future Years |
|
Equipment and Fleet Management Fund |
$473,869.02 |
$516,948.00 |
$560,027.10 |
M/WBE INFORMATION
In accordance with the City’s Business Inclusion and Development Policy adopted on September 23, 2020, by Resolution No. 20-1430, as amended, the M/WBE participation on this contract is as follows:
|
Contract Amount |
Procurement Category |
M/WBE Goal |
|
$1,550,844.12 |
Goods |
32.00% |
|
M/WBE Subcontracting % |
M/WBE Overall % |
M/WBE Overall Participation $ |
|
0.00% |
0.00% |
$0.00 |
|
• The Request for Bid method of procurement resulted in the lowest responsive bidders being select, which resulted in no M/WBE. |
|
• Marco Holding I, LLC, dba Bumper to Bumper - Local; Workforce - 0.00% Local • Parts Authority, LLC - Non-local; Workforce - 0.00% Local • Southwest International Trucks, Inc. - Local; Workforce - 0.00% Local • Neopart Transit, LLC - Non-local; Workforce - 0.00% Local • XL Parts, LLC - Local; Workforce - 100.00% Local • Rush Truck Centers of Texas, LP - Local; Workforce - 12.96% Local |
PROCUREMENT INFORMATION
Method of Evaluation of for Award Type:
|
Low Bid |
• Recommended vendor is based on the lowest competitive quoted price, who is also technically and financially capable of performing and completing the contract, and otherwise meets all material specification requirements |
|
|
• Negotiations are not allowed |
The Office of Procurement Services received the following bids from solicitation number BG24-00023860. We opened them on March 29, 2024. We recommend the City Council award this master agreement to the lowest responsive and responsible bidders by line. Information related to this solicitation is available upon request.
*Denotes successful bidders
Bidders Address Amount
*Marco Holdings I, LLC 10765 Mapleridge Dr. Multiple lines
dba Bumper to Bumper Dallas, TX 72537
*Parts Authority, LLC 3 Dakota Drive Suite 110 Multiple lines
New Hyde Park, NY 11042
*Southwest International 3722 Irving Blvd. Multiple lines
Trucks, Inc. Dallas, TX 75247
*Neopart Transit, LLC 5C Dutch Court Multiple lines
Reading, PA 19608
*XL Parts, LLC 15701 Northwest Frwy. Multiple lines
Houston, TX 77040
*Rush Truck Centers of 4000 Irving Blvd. Multiple lines
Texas, LP Dallas, TX 75247
WC Supply 329 South Bonner Ave Multiple lines
Tyler, TX 75702
OWNERS/EXECUTIVES
Marco Holding I, LLC, dba Bumper to Bumper
Lanny Martindale, President
Parts Authority, LLC
Randy Buller, Chief Executive Officer
Southwest International Trucks, Inc.
Shawn Trimble, Chief Executive Officer
Neopart Transit, LLC
Harold Boade, Chief Executive Officer
XL Parts, LLC
Mike Odell, Chief Executive Officer
Rush Truck Centers of Texas, LP
W.M. “Rusty” Rush, Chief Executive Officer