STRATEGIC PRIORITY: Government Performance & Financial Management
AGENDA DATE: May 22, 2024
COUNCIL DISTRICT(S): N/A
DEPARTMENT: Office of Procurement Services
EXECUTIVE: Donzell Gipson
______________________________________________________________________
SUBJECT
Title
Authorize a one-year service contract, with one, one-year renewal option for the City Manager recruitment consultant for the Department of Human Resources - Baker Tilly US, LLP, most advantageous proposer of fifteen - Not to exceed $134,375.00 - Financing: General Fund (subject to annual appropriations)
Body
BACKGROUND
This action does not encumber funds; the purpose of a service contract is to establish firm pricing for services, for a specific term, which are ordered on an as needed basis.
This service contract will provide for the City Manager recruitment consultant for the Department of Human Resources. This service contract outlines comprehensive executive search services specifically designed to recruit the next City Manager for the City. The scope of services includes a thorough search strategy and candidate identification process, followed by meticulous screening and evaluation. In addition, the selected firm will actively engage stakeholders and coordinate community input, ensuring Diversity, Equity, and Inclusion are prioritized throughout the recruitment journey. Utilizing cutting-edge digital strategies, the selected firm will maintain ongoing communication and transparency with all parties involved. In-depth candidate interviews will be conducted, culminating in the selection of the most appropriate candidate, and providing them with comprehensive onboarding support.
A six-member committee from the following departments reviewed and evaluated the qualifications:
• Ad Hoc Committee on Administrative Affairs Council Members (5)
• Small Business Center Department (1)*
The Small Business Center evaluated the Business Inclusion, and Development Plan.
The committee selected the successful respondents on the basis of demonstrated competence and qualifications under the following criteria:
• Experience, qualifications, local and reginal market knowledge 55 points
• Project understanding, method 20 points
• Coast and fee structure 10 points
• Business Inclusion and Development Plan 15 points
As part of the solicitation process and in an effort to increase competition, the Office of Procurement Services used its procurement system to send out email notifications to vendors registered under relevant commodity codes. To further increase competition, the Office of Procurement Services uses historical solicitation information, the Internet, and vendor contact information obtained from user departments to contact additional vendors.
On November 10, 2015, the City Council authorized a living wage policy that requires contractors to pay their employees a “living wage” rate as established annually by the Massachusetts Institute of Technology Living Wage Calculator for Dallas County by Resolution No. 15-2141. The calculated living wage during the solicitation process of this contract is $18.24; the selected vendor meets this requirement.
PRIOR ACTION/REVIEW (COUNCIL, BOARDS, COMMISSIONS)
This item has no prior action.
FISCAL INFORMATION
|
Fund |
FY 2024 |
FY 2025 |
Future Years |
|
General Fund |
$134,375.00 |
$0.00 |
$0.00 |
M/WBE INFORMATION
In accordance with the City’s Business Inclusion and Development Policy adopted on September 23, 2020, by Resolution No. 20-1430, as amended, the M/WBE participation on this contract is as follows:
|
Contract Amount |
Procurement Category |
M/WBE Goal |
|
$134,375.00 |
Other Services |
23.00% |
|
M/WBE Subcontracting % |
M/WBE Overall % |
M/WBE Overall Participation $ |
|
5.95% |
5.95% |
$7,998.00 |
|
• This contract does not meet the M/WBE subcontracting goal. |
|
• Baker Tilly US, LLP - Non-local; Workforce - 0.00% Local |
PROCUREMENT INFORMATION
Method of Evaluation for Award Type:
|
Request for |
• Utilized for professional, personal, revenue, and planning services |
|
Proposal |
• Recommended offeror is the responsible offeror whose proposal most closely meets established criteria for the services advertised, based on demonstrated competence and qualifications at a fair and reasonable price |
|
|
• Always involves the evaluation by committee |
|
|
• Allows for negotiation on contract terms, including price |
The Office of Procurement Services received the following proposals from solicitation number BBZ24-00024463. We opened them on March 29, 2024. We recommend the City Council award this service contract in its entirety to the most advantageous proposer.
*Denotes successful proposer
Proposers Address Score
*Baker Tilly US, LLP 17 Cowboys Way 83.92
Suite 800
Frisco, TX 75034
MGT of America 4320 West Kennedy Boulevard 75.72
Suite 200
Tampa, FL 33609
Affion Public 1960 Creek Hollow Lane 74.40
Hershey, PA 17033
Gallagher Benefit Services, 2850 Golf Road 69.28
Inc. Rolling Meadows, IL 60008
Bob Murray & Associates 1544 Eureka Road 67.16
Suite 280
Roseville, CA 95661
Strategic Government 6502 Glen Abbey Street 57.20
Resources, Inc. Abilene, TX 79606
JG Consulting 605 East University Avenue 50.00
Suite 101
Georgetown, TX 78626
Berkeley Search Consultants 1990 N. California Boulevard 49.60
Suite 1206
Walnut Creek, CA 94596
Aquiyel Business Services 1115 Mac Arthur Drive 47.76
Suite 4206
Carrollton, TX 75077
ADASTAFF, Inc. 704 Hunters Row Court 41.80
Mansfield, TX 76063
The Merraine Group Inc. 544 NW University Boulevard 41.40
Suite 101
Port St. Lucie, FL 34986
The Energists 12012 Wickchester Lane 41.20
Suite 170
Houston, TX 77079
The Adinek Group 6543 South Las Vegas Boulevard 40.00
Las Vegas, NV 89119
BBM Staffing 4242 Medical Drive 20.00
Suite 200
San Antonio, TX 78229
Realford Consulting LL 8500 North Stemmons Freeway 15.00
Suite 5070
Dallas, TX 75247
OWNER
Baker Tilly US, LLP
Jeffrey L. Ferro, Chief Executive Officer
Charles R. Droege, Chief Operating Officer