STRATEGIC PRIORITY: Government Performance and Financial Management
AGENDA DATE: March 25, 2020
COUNCIL DISTRICT(S): All
DEPARTMENT: Office of Procurement Services
EXECUTIVE: Elizabeth Reich
______________________________________________________________________
SUBJECT
Title
Authorize a five-year cooperative purchasing agreement for an electronic solicitation and contract management system for the Department of Information and Technology Services with Bonfire Interactive, Ltd. through the Department of Information Resources cooperative agreement - Not to exceed $640,500 - Financing: General Fund ($60,000) and Data Services Fund ($580,500) (subject to annual appropriations)
Body
BACKGROUND
This action does not encumber funds; the purpose of a cooperative purchasing agreement is to establish firm pricing for services, for a specific term, which are ordered on an as needed basis.
This cooperative purchasing agreement will provide for unlimited access to an electronic solicitation and contract management system. This system is utilized by the Office of Procurement Services to facilitate electronic solicitation process, post solicitation documents, assist with bid tabulations, electronic evaluations, and reporting capabilities. This system is critical in streamlining the City's procurement process. This contract also provides a robust platform for consolidating and managing the numerous contracts the City requires to operate.
The Department of Information Resources cooperative agreement is authorized by Chapter 791 of the Texas Government Code and Subchapter F, Chapter 271, Texas Local Government Code. Section 271.102 of the Texas Local Government Code which authorizes a local government to participate in a Cooperative Purchasing Program with another local government or a local cooperative organization.
On November 10, 2015, the City Council authorized a living wage policy that requires contractors to pay their employees a “living wage” rate as established annually by the Massachusetts Institute of Technology Living Wage Calculator for Dallas County by Resolution No. 15-2141. The current calculated living wage during the solicitation process of this contract is $11.71; the selected vendor meets this requirement
PRIOR ACTION/REVIEW (COUNCIL, BOARDS, COMMISSIONS)
This item has no prior action.
FISCAL INFORMATION
|
Fund |
FY 2019-2020 |
FY 2020-2021 |
Future Years |
|
General Fund |
$60,000.00 |
$ 0.00 |
$ 0.00 |
|
Data Services Fund |
$80,500.00 |
$125,000.00 |
$375,000.00 |
|
Total |
$140,500.00 |
$125,000.00 |
$375,000.00 |
M/WBE INFORMATION
In accordance with the City’s Business Inclusion and Development Plan adopted on October 22, 2008, by Resolution No. 08-2826, as amended, the M/WBE participation on this contract is as follows:
|
Contract Amount |
Category |
M/WBE Goal |
M/WBE % |
M/WBE $ |
|
$640,500.00 |
Other Services |
N/A |
N/A |
N/A |
|
• The Business Inclusion and Development Plan does not apply to Proprietary Software |
|
• Bonfire Interactive, Ltd. will provide unlimited Bonfire site licenses, Contract Management, and continuous maintenance and support for Information Technology Services using proprietary software. No sub-contracting opportunities are available. |
PROCUREMENT INFORMATION
|
Cooperative Purchasing Agreement |
• Cooperative purchasing agreements enable the City to associate with State agencies, other local governments, or local cooperative organizations comprised of other state and local governments, to leverage market buying power and enable the City to purchase goods or services at lower prices |
|
|
• The cooperative purchasing agreement is an alternative method of meeting the requirements for competitive bidding or competitive sealed proposals, not an exception from that requirement |
OWNER
Bonfire Interactive, Ltd.
121 Charles St. W
Kitchener, Ontario, Canada N2M2M6
Corry Flatt, Chief Executive Officer
Alex Miller, Chief Financial Officer
Andrew Wilgar, Vice President
Omar Salaymeh, Executive Director