PILLAR: Core
AGENDA DATE: October 8, 2025
COUNCIL DISTRICT(S): Citywide
DEPARTMENT: Department of Information and Technology Services
PRIORITY: Government Efficiency
______________________________________________________________________
SUBJECT
Title
Authorize (1) a three-year cooperative purchasing agreement for maintenance and support and upgrade of the existing court case and content management system for Dallas Municipal Court with Tyler Technologies, Inc. through the Sourcewell Cooperative agreement in an amount not to exceed $2,950,523.00; and (2) the ratification payment of $265,615.93 to for on-going services provided pay outstanding during negotiations to renew the invoices associated with most recent court case and content management system contract with Tyler Technologies, Inc. - Total not to exceed $3,216,138.93 - Financing: Data Services Fund ($1,986,779.00) and ITS Projects and Governance Fund ($1,229,359.93) (subject to annual appropriations)
Body
BACKGROUND
This cooperative purchasing agreement will provide ongoing maintenance and support for the daily operations of the Court Case Management System, which is essential to the timely processing of court dockets, payments, records, and notifications. Services include technical support, diagnostics, and upgrades. The system manages the full case lifecycle in municipal court, automates scheduling, and facilitates electronic case processing and document management for judges and prosecutors. It is used daily by courts, attorneys, judges, and marshals to process payments, manage case records, conduct proceedings, and issue juror and office notifications.
The Sourcewell Cooperative agreement is authorized by Chapter 791 of the Texas Government Code and Subchapter F, Chapter 271, Texas Local Government Code. Section 271.102 of the Texas Local Government Code which authorizes a local government to participate in a Cooperative Purchasing Program with another local government or a local cooperative organization.
The ratification of funds is needed to pay outstanding invoices that exceeded DSV-2018-00008160 current funding, due to a miscalculation in Supplemental Agreement No. 5 and extended negotiations on the new three-year cooperative purchasing agreement.
PRIOR ACTION/REVIEW (COUNCIL, BOARDS, COMMISSIONS)
On June 26, 2019, the City Council authorized a 5-year service contract for maintenance and support of the existing court case and content management system with Tyler Technologies, Inc. by Resolution No. 19-1025.
FISCAL INFORMATION
|
Fund |
FY 2026 |
FY 2027 |
Future Years |
|
Data Services Fund |
$983,368.00 |
$1,003,411.00 |
$0.00 |
|
ITS Projects and Governance Fund |
$1,229,359.93 |
$ 0.00 |
$0.00 |
|
Total |
$2,212,727.93 |
$1,003,411.00 |
$0.00 |
LOCAL PARTICIPATION
|
Prime |
Status |
Workforce % |
|
Tyler Technologies, Inc. |
Non-local |
4.78% |
PROCUREMENT INFORMATION
Method of Evaluation for Award Type:
|
Cooperative Purchasing Agreement |
• Cooperative purchasing agreements enable the City to associate with State agencies, other local governments, or local cooperative organizations comprised of other state and local governments, to leverage market buying power and enable the City to purchase goods or services at lower prices |
|
|
• The cooperative purchasing agreement is an alternative method of meeting the requirements for competitive bidding or competitive sealed proposals, not an exception from that requirement |
OWNER/EXECUTIVES
Tyler Technologies, Inc.
5101 Tennyson Parkway
Plano, Texas 75024
Lynn Moore, Jr., President and Chief Executive Officer
Brian K. Miller, Executive Vice President and Chief Financial Officer