STRATEGIC PRIORITY: Core
AGENDA DATE: September 24, 2025
COUNCIL DISTRICT(S): Citywide
DEPARTMENT: Office of Procurement Services
EXECUTIVE: Donzell Gipson
______________________________________________________________________
SUBJECT
Title
Authorize a three-year service price agreement for the purchase of pumps, pump parts, and overhaul repair services for the Dallas Water Utilities Department - Anytime Pump Service Company dba CIE in the estimated amount of $18,686,060.85, Allen's Electric Motor Service, Inc. dba Allen’s Pump & Rentals in the estimated amount of $1,957,650.00, and Ryan Herco Products Corporation dba Master Pumps & Power in the estimated amount of $1,711,887.75, lowest responsible bidders of seven - Total estimated amount of $22,355,598.60 - Financing: Dallas Water Utilities Fund ($21,705,598.60) and Stormwater Drainage Management Fund ($650,000.00) (subject to annual appropriations)
Body
BACKGROUND
This action does not encumber funds; the purpose of a service price agreement is to establish firm pricing for services, for a specific term, which are ordered on an as needed basis according to annual budgetary appropriations. The estimated amount is intended as guidance rather than a cap on spending under the agreement, so that actual need combined with the amount budgeted will determine the amount spent under this agreement.
This service price agreement will provide for the purchase of pumps, pump parts, and overhaul repair services for the Dallas Water Utilities Department. The recommended vendors will be required to maintain the pumps at manufacturer's specifications. Trained professionals will perform on-site inspections, pump evaluation, performance testing, equipment analysis, and removal and installation of pumps as needed. The pump overhaul repair services also include field inspections, alignments, fabrication of parts, vibration, and systems analysis. Pumps maintained under this contract are used to regulate and control the flow of water/wastewater and stormwater.
Purchases made through this master agreement will replace pumps that have become costly to maintain due to age and less efficiency.
The City has approximately 400 pumping units, with capacities ranging from 350 gallons per minute to above 69,000 gallons per minute. Proper operation of these pumps allows the City to meet Texas Commission on Environmental Quality permit requirements.
As part of the solicitation process and in an effort to increase competition, the Office of Procurement Services used its procurement system to send out email notifications to vendors registered under relevant commodity codes. To further increase competition, the Office of Procurement Services uses historical solicitation information, the Internet, and vendor contact information obtained from user departments to contact additional vendors.
On November 10, 2015, the City Council authorized a living wage policy that requires contractors to pay their employees a “living wage” rate as established annually by the Massachusetts Institute of Technology Living Wage Calculator for Dallas County by Resolution No. 15-2141. The calculated living wage during the solicitation process of this contract is $22.05; the selected vendor meets this requirement.
PRIOR ACTION/REVIEW (COUNCIL, BOARDS, COMMISSIONS)
On March 24, 2021, the City Council authorized an increase to the master agreement with Xylem Water Solutions USA, Inc., FCX Performance, Inc. dba Pierce Pump Company, Master Pumps & Equip/Master dba Master Pumps & Power, Environmental Improvements, Inc., Macaulay Controls Company, and United Rentals (North America), Inc. dba Reliable Onsite Services, for the purchase of pumps and parts, by Resolution No. 21-0514.
On October 13, 2021, the City Council authorized a three-year service price agreement for pumps, pump parts, repairs, and overhaul services with Anytime Pump Service Company dba CIE and Allen's Electric Motor Service, Inc. by Resolution No. 21-1681.
FISCAL INFORMATION
|
Fund |
FY 2025 |
FY 2026 |
Future Years |
|
Dallas Water Utilities Fund |
$150,733.32 |
$7,879,865.28 |
$13,675,000.00 |
|
Stormwater Drainage Management Fund |
$ 4,513.89 |
$ 245,486.11 |
$ 400,000.00 |
|
Total |
$155,247.21 |
$8,125,351.39 |
$14,075,000.00 |
LOCAL PARTICIPATION
|
Prime |
Status |
Workforce % |
|
Anytime Pump Service Company dba CIE |
Local |
0.00% |
|
Allen's Electric Motor Service, Inc. dba Allen’s Pump & Rentals |
Non-local |
0.00% |
|
Ryan Herco Products Corporation dba Master Pumps & Power |
Non-local |
0.00% |
PROCUREMENT INFORMATION
Method of Evaluation for Award Type:
|
Low Bid |
• Recommended vendor is based on the lowest competitive quoted price, who is also technically and financially capable of performing and completing the contract, and otherwise meets all material specification requirements |
|
|
• Negotiations are not allowed |
The Office of Procurement Services received the following bids from solicitation number BK25-00026993. We opened them on April 18, 2025. We recommend the City Council award this service price agreement to the lowest responsive and responsible bidders by lines/groups. Information related to this solicitation is available upon request.
*Denotes successful bidder
Bidders Address Amount
*Anytime Pump Service 1222 South Cedar Ridge Drive Multiple lines/groups
Company dba CIE Duncanville, TX 75137
*Allen's Electric Motor 400 Roy Hoppy Hopkins Drive Multiple lines/groups
Service, Inc. dba Vivian, LA 71082
Allen’s Pump &
Rentals
*Ryan Herco Products 805 Port America Place #100 Multiple lines/groups
Corporation dba Grapevine, TX 76051
Master Pumps & Power
Bartholow Rental Co., 940 Hensley Lane Multiple lines/groups
Inc dba Barco Pump Wylie, TX 75098
Odessa Pumps & 2985 Red Hawk Drive Multiple lines/groups
Equipment Grand Prairie, TX 75052
FCX Performance dba 9010 John W. Carpenter Freeway Multiple lines/groups
Pierce Pump Company Dallas, TX 75247
Smith Pump Company 301 MB Industrial Multiple lines/groups
Waco, TX 76712
OWNERS/EXECUTIVES
Anytime Pump Service Company dba CIE
Dana O'Connor, President
Allen's Electric Motor Service, Inc. dba Allen’s Pump & Rentals
Clinton R. Walker, President
Ryan Herco Products Corporation dba Master Pumps & Power
Donnie Moilan III, President