PILLAR: Fiscally Sound
AGENDA DATE: June 24, 2026
COUNCIL DISTRICT(S): Citywide
DEPARTMENT: Office of Procurement Services
PRIORITY: Infrastructure
______________________________________________________________________
SUBJECT
Title
Authorize a three-year service price agreement for removal and disposal of excavated materials for the Dallas Water Utilities Department - HERDEZ TRUCKING INC, lowest responsible bidder of two - Estimated amount of $1,840,976.00 - Financing: Dallas Water Utilities Fund (subject to annual appropriations)
Body
BACKGROUND
This action does not authorize or encumber funding. The service price agreement establishes pre-negotiated pricing and contract terms for a specified period of time. Actual expenditures will occur only when services are requested and are supported by available departmental appropriations. The estimated amount represents the maximum anticipated value based on all potential usage scenarios during the contract term and is provided for planning purposes only. Actual expenditures may vary significantly and will be driven by operational needs. For reference, the City's average annual expenditure for these services over the past three years has been approximately $500,000.00 per year.
This service price agreement will provide for removal and disposal of excavated materials for Dallas Water Utilities Department. The services under this agreement provide for the transportation of excavated materials such as soil, sand, concrete, re-bar, and broken pipe from City locations. City locations include service centers, wastewater sewer main repairs, water main repair projects, and construction sites to an approved dumpsite. The excess excavated material is hauled to an approved dumpsite or landfill according to the Texas Commission on Environmental Quality regulations.
As part of the solicitation process and in an effort to increase competition, the Office of Procurement Services used its procurement system to send out email notifications to vendors registered under relevant commodity codes. To further increase competition, the Office of Procurement Services uses historical solicitation information, the Internet, and vendor contact information obtained from user departments to contact additional vendors.
On November 10, 2015, the City Council authorized a living wage policy that requires contractors to pay their employees a “living wage” rate as established annually by the Massachusetts Institute of Technology Living Wage Calculator for Dallas County by Resolution No. 15-2141. The calculated living wage during the solicitation process of this contract is $23.06; the selected vendor meets this requirement.
PRIOR ACTION/REVIEW (COUNCIL, BOARDS, COMMISSIONS)
On April 12, 2023, the City Council authorized a three-year service price agreement for removal and disposal of excavated materials for the Water Utilities Department with Herdez Trucking Co. by Resolution No. 23-0488.
FISCAL INFORMATION
|
Fund |
FY 2026 |
FY 2027 |
Future Years |
|
Dallas Water Utilities Fund |
$204,552.00 |
$613,658.00 |
$1,022,766.00 |
LOCAL PARTICIPATION
|
Prime |
Status |
Workforce % |
|
HERDEZ TRUCKING INC |
Local |
100.00% |
PROCUREMENT INFORMATION
Method of Evaluation for Award Type:
|
Low Bid |
• Recommended vendor is based on the lowest competitive quoted price, who is also technically and financially capable of performing and completing the contract, and otherwise meets all material specification requirements |
|
|
• Negotiations are not allowed |
The Office of Procurement Services received the following bids from solicitation number BT26-00029362. We opened them on February 20, 2026. We recommend the City Council award this service price agreement in its entirety to the lowest responsive and responsible bidder.
*Denotes successful bidder
Bidders Address Amount
*HERDEZ TRUCKING INC 6426 CF Hawn Frwy. $1,840,976.00
Dallas, TX 75217
Q. Roberts Trucking, Inc 2205 Bowers Rd. $3,248,700.00
Seagoville, TX 75159
OWNER/EXECUTIVE
HERDEZ TRUCKING INC
Hector Hernandez, President