PILLAR: Core
AGENDA DATE: January 28, 2026
COUNCIL DISTRICT(S): Citywide
DEPARTMENT: Department of Information and Technology Services
PRIORITY: Government Efficiency
______________________________________________________________________
SUBJECT
Title
Authorize a five-year cooperative purchasing agreement for a cloud-based open data portal solution for the Department of Information and Technology Services with Tyler Technologies, Inc. through the Sourcewell cooperative agreement - Not to exceed $821,212.98 - Financing: Data Services Fund (subject to annual appropriations)
Body
BACKGROUND
This cooperative purchasing agreement will provide ongoing access to the Open Data Portal, enabling the City to share data in interactive, user-friendly formats for public use. The platform promotes transparency by providing residents and organizations with up-to-date information through dashboards, geospatial mapping, financial insights, and public safety information. It fosters community engagement and supports data-driven decision-making. The agreement also includes maintenance, support, and annual expert consulting hours.
The Sourcewell contract agreement is authorized by Chapter 791 of the Texas Government Code and Subchapter F, Chapter 271, Texas Local Government Code. Section 271.102 of the Texas Local Government Code which authorizes a local government to participate in a Cooperative Purchasing Program with another local government or a local cooperative organization.
PRIOR ACTION/REVIEW (COUNCIL, BOARDS, COMMISSIONS)
On May 27, 2020, the City Council authorized a five-year contract, for cloud-based open data portal solution with Tyler Technologies, Inc for the Department of Information and Technology Services by Resolution No. 20-0839.
FISCAL INFORMATION
|
Fund |
FY 2026 |
FY 2027 |
Future Years |
|
Data Services Fund |
$160,100.00 |
$162,263.00 |
$498,849.98 |
LOCAL PARTICIPATION
|
Prime |
Status |
Workforce % |
|
Tyler Technologies, Inc. |
Non-local |
4.78% |
PROCUREMENT INFORMATION
Method of Evaluation for Award Type:
|
Cooperative Purchasing Agreement |
• Cooperative purchasing agreements enable the City to associate with State agencies, other local governments, or local cooperative organizations comprised of other state and local governments, to leverage market buying power and enable the City to purchase goods or services at lower prices |
|
|
• The cooperative purchasing agreement is an alternative method of meeting the requirements for competitive bidding or competitive sealed proposals, not an exception from that requirement |
OWNER/EXECUTIVE
Tyler Technologies, Inc.
One Tyler Drive
Yarmouth, ME 04096
H. Lynn Moore Jr., Lead Operations