STRATEGIC PRIORITY: Core
AGENDA DATE: June 11, 2025
COUNCIL DISTRICT(S): Citywide
DEPARTMENT: Department of Information and Technology Services
EXECUTIVE: Donzell Gipson
______________________________________________________________________
SUBJECT
Title
Authorize a three-year cooperative purchasing agreement for the continuation of Bonfire Strategic Sourcing Software Subscription and Services for the Office of Procurement Services with GTY Software Inc. through the Texas Department of Information Resources cooperative agreement - Not to exceed $386,250.00 - Financing: Data Services Fund (subject to annual appropriations)
Body
BACKGROUND
This cooperative purchasing agreement contract will provide for the continuation of unlimited access to an electronic solicitation and contract management system. This system is utilized by the Office of Procurement Services to facilitate the electronic solicitation process, post solicitation documents, assist with bid tabulations, conduct electronic evaluations, and reporting capabilities. This system is critical in streamlining the City's procurement process. This cooperative purchasing agreement contract will also continue to provide a robust platform for consolidating and managing the numerous citywide contracts which the City requires in order to operate efficiently and effectively.
The Department of Information Resources cooperative purchasing agreement is authorized by law through the Interlocal Cooperation Act, Chapter 791 of the Texas Government Code and Subchapter F, Chapter 271 of the, Texas Local Government Code which authorizes a local government to participate in a Cooperative Purchasing Program with another local government or a local cooperative organization.
PRIOR ACTION/REVIEW (COUNCIL, BOARDS, COMMISSIONS)
On March 25, 2020, the City Council authorized a cooperative purchasing agreement for an electronic solicitation and contract management system for the Department of Information and Technology Services, for a term of five years through the Texas Department of Information Resources Contract No. DIT-TSO-4363, Texas Purchasing Cooperative by Resolution No. 20-0475.
FISCAL INFORMATION
|
Fund |
FY 2025 |
FY 2026 |
Future Years |
|
Data Services Fund |
$128,750.00 |
$128,750.00 |
$128,750.00 |
M/WBE INFORMATION
In accordance with the City’s Business Inclusion and Development Policy adopted on September 23, 2020, by Resolution No. 20-1430, as amended, the M/WBE participation on this contract is as follows:
|
Contract Amount |
Procurement Category |
M/WBE Goal |
|
$386,250.00 |
Other Services |
N/A |
|
M/WBE Subcontracting % |
M/WBE Overall % |
M/WBE Overall Participation $ |
|
N/A |
N/A |
N/A |
|
• The Business Inclusion and Development Policy does not apply to Cooperative Purchasing Agreements. |
|
• GTY Software Inc. - Non-local; Workforce - 0.00% Local |
PROCUREMENT INFORMATION
Method of Evaluation for Award Type:
|
Cooperative Purchasing Agreement |
• Cooperative purchasing agreements enable the City to associate with State agencies, other local governments, or local cooperative organizations comprised of other state and local governments, to leverage market buying power and enable the City to purchase goods or services at lower prices |
|
|
• The cooperative purchasing agreement is an alternative method of meeting the requirements for competitive bidding or competitive sealed proposals, not an exception from that requirement |
OWNER/EXECUTIVE
GTY Software Inc.
603 Michigan Drive, Unit 1
Oakville, Ontario L6L 0G2 Canada
Tom Amburgey, Chief Executive Officer