STRATEGIC PRIORITY: Government Performance & Financial Management
AGENDA DATE: September 11, 2024
COUNCIL DISTRICT(S): All
DEPARTMENT: Office of Procurement Services
EXECUTIVE: Donzell Gipson
______________________________________________________________________
SUBJECT
Title
Authorize a one-year service contract from October 1, 2024 through September 30, 2025, with two one-year renewal options, for homeless diversion services for persons experiencing homelessness for the Office of Homeless Solutions - Harmony Community Development Corporation in an amount not to exceed $130,000.00, Catholic Charities of Dallas, Inc. in an amount not to exceed $120,000.00, and First Presbyterian Church of Dallas, Texas dba The Stewpot in an amount not to exceed $70,000.00, most advantageous proposers of nine - Total amount not to exceed $320,000.00 - Financing: General Fund (subject to annual appropriations)
Body
BACKGROUND
This action does not encumber funds; the purpose of a service contract is to establish firm pricing for services, for a specific term, which are ordered on an as needed basis.
The contracts will provide for short term assistance to households that are experiencing homelessness for the Office of Homeless Solutions. The awarded organizations will qualify households that are facing obstacles to obtain or maintain housing. Short term assistance can be provided in a variety of methods such as but, not limited to utility assistance, rental/utility arrears, transportation, work related assistance and document generation, including but not limited to social security cards and other identity documents.
A four-member committee from the following departments reviewed and evaluated the qualifications:
• Business Enterprise Hub (1)
• Fire-Rescue Department (1)
• Office of Community Care (1)
• Office of Homeless Solutions (1)
The committee selected the successful respondents on the basis of demonstrated competence and qualifications under the following criteria:
• Financial Capacity 20 points
• Experience 35 points
• Approach and Methodology 35 points
• Equity 10 points
As part of the solicitation process and in an effort to increase competition, the Office of Procurement Services used its procurement system to send out email notifications to vendors registered under relevant commodity codes. To further increase competition, the Office of Procurement Services uses historical solicitation information, the Internet, and vendor contact information obtained from user departments to contact additional vendors.
On November 10, 2015, the City Council authorized a living wage policy that requires contractors to pay their employees a “living wage” rate as established annually by the Massachusetts Institute of Technology Living Wage Calculator for Dallas County by Resolution No. 15-2141. The calculated living wage during the solicitation process of this contract is $18.24; the selected vendor meets this requirement.
PRIOR ACTION/REVIEW (COUNCIL, BOARDS, COMMISSIONS)
On June 23, 2021, the City Council authorized a three-year contract for short term homelessness diversion services for the Office of Homeless Solutions with After8toEducate, First Presbyterian Church of Dallas dba The Stewpot, Bridge Steps dba The Bridge, and D.F.W. Economic Solutions by Resolution No. 21-1123.
The Housing and Homelessness Solutions Committee was briefed by memorandum regarding this matter on August 26, 2024.
FISCAL INFORMATION
|
Fund |
FY 2024 |
FY 2025 |
Future Years |
|
General Fund |
$0.00 |
$320,000.00 |
$0.00 |
M/WBE INFORMATION
In accordance with the City’s Business Inclusion and Development Policy adopted on September 23, 2020, by Resolution No. 20-1430, as amended, the M/WBE participation on this contract is as follows:
|
Contract Amount |
Procurement Category |
M/WBE Goal |
|
$320,000.00 |
Other Services |
N/A |
|
M/WBE Subcontracting % |
M/WBE Overall % |
M/WBE Overall Participation $ |
|
4.68% |
4.68% |
$15,000.00 |
|
• The Business inclusion and Development Policy does not apply to Other Service contracts, however the prime contractor is subcontracting with certified M/WBEs. |
|
• Harmony Community Development Corporation - Local; Workforce - 0.00% Local |
|
• Catholic Charities of Dallas, Inc. - Local; Workforce - 33.98% Local |
|
• First Presbyterian Church of Dallas, Texas dba The Stewpot - Local; Workforce - 53.27% Local |
PROCUREMENT INFORMATION
Method of Evaluation for Award Type:
|
Request for |
• Utilized for professional, personal, revenue, and planning services |
|
Proposal |
• Recommended offeror is the responsible offeror whose proposal most closely meets established criteria for the services advertised, based on demonstrated competence and qualifications at a fair and reasonable price |
|
|
• Always involves the evaluation by committee |
|
|
• Allows for negotiation on contract terms, including price |
The Office of Procurement Services received the following proposals from solicitation number BCZ24-00024377. We opened them on April 19, 2024. We recommend the City Council award this service contract to the most advantageous proposers.
*Denotes successful proposers
Proposers Address Score
*Harmony Community 6969 Pastor Bailey Drive 87.67
Development Corporation #110
Dallas, TX 75237
*Catholic Charities of Dallas, 1421 West Mockingbird Lane 85.00
Inc. Dallas, Texas 75247
*First Presbyterian Church 1835 Young Street 76.67
of Dallas, Texas dba Dallas, TX 75201
The Stewpot
The Bridge Homeless 1818 Corsicana Street 71.33
Recovery Center Dallas, TX 75201
D.F.W. Economic Solutions 8035 E. R.L. Thornton Freeway 67.33
#108
Dallas, TX 75228
Diamond Consulting 5787 South Hampton Road 65.67
Suite 390
Dallas, TX 75232
Geocko, Inc. 1904 3rd Avenue 64.67
Seattle, WA 98101
K-NATION GROUP 9535 Forest Lane 64.00
#124,
Dallas, TX 75243
Realford Consulting LLC 8500 North Stemmons Freeway 36.67
#5070
Dallas, TX 75247
OWNERS/Executives
Harmony Community Development Corporation
Mark Poter, Executive Director
Catholic Charities of Dallas, Inc.
David B. Woodyard, Chief Executive Officer
First Presbyterian Church of Dallas, Texas dba The Stewpot
John Joe, Chief Financial Officer