STRATEGIC PRIORITY: Core
AGENDA DATE: March 26, 2025
COUNCIL DISTRICT(S): Citywide
DEPARTMENT: Office of Procurement Services
EXECUTIVE: Donzell Gipson
______________________________________________________________________
SUBJECT
Title
Authorize a five-year master agreement for the purchase of liquid polymer for wastewater treatment for the Dallas Water Utilities Department - Polydyne, Inc., only bidder - Estimated amount of $17,632,800.00 - Financing: Dallas Water Utilities Fund
Body
BACKGROUND
This action does not encumber funds; the purpose of a master agreement is to establish firm pricing for goods, for a specific term, which are ordered on an as needed basis according to annual budgetary appropriations. The estimated amount is intended as guidance rather than a cap on spending under the agreement, so that actual need combined with the amount budgeted will determine the amount spent under this agreement.
This master agreement will provide for the purchase of liquid polymer for wastewater treatment for the Dallas Water Utilities Department. Liquid polymer is necessary for the efficient removal of water from the bio-solids (sludge). The water removal assists with the effective transport, conditioning, processing, and disposal of bio-solids. Sludge is a by-product of wastewater treatment.
The Dallas Water Utilities Department provides wastewater treatment services to approximately 1,326,000 customers in Dallas and surrounding communities. The City treats approximately 74 billion gallons of wastewater annually.
As part of the solicitation process and in an effort to increase competition, the Office of Procurement Services used its procurement system to send out email notifications to vendors registered under relevant commodity codes. To further increase competition, the Office of Procurement Services uses historical solicitation information, the Internet, and vendor contact information obtained from user departments to contact additional vendors.
PRIOR ACTION/REVIEW (COUNCIL, BOARDS, COMMISSIONS)
On May 13, 2020, the City Council authorized a five-year master agreement for liquid polymer for wastewater treatment for the Water Utilities Department with Polydyne, Inc. by Resolution No. 20-0742.
FISCAL INFORMATION
|
Fund |
FY 2025 |
FY 2026 |
Future Years |
|
Dallas Water Utilities Fund |
$3,526,560.00 |
$3,526,560.00 |
$10,579,680.00 |
M/WBE INFORMATION
In accordance with the City’s Business Inclusion and Development Policy adopted on September 23, 2020, by Resolution No. 20-1430, as amended, the M/WBE participation on this contract is as follows:
|
Contract Amount |
Procurement Category |
M/WBE Goal |
|
$17,632,800.00 |
Goods |
32.00% |
|
M/WBE Subcontracting % |
M/WBE Overall % |
M/WBE Overall Participation $ |
|
0.00% |
0.00% |
$0.00 |
|
• The Request for Bid method of procurement resulted in the lowest responsive bidders being selected, which resulted in no M/WBE. |
|
• Polydyne, Inc. - Non-local; Workforce - 0.00% Local |
PROCUREMENT INFORMATION
Method of Evaluation for Award Type:
|
Low Bid |
• Recommended vendor is based on the lowest competitive quoted price, who is also technically and financially capable of performing and completing the contract, and otherwise meets all material specification requirements |
|
|
• Negotiations are not allowed |
The Office of Procurement Services received the following bid from solicitation number BW24-00025651. We opened it on September 27, 2024. We recommend the City Council award this master agreement in its entirety to the only bidder.
Bidder Address Amount
Polydyne, Inc. One Chemical Plant Road $17,632,800.00
Riceboro, GA 31323
Note: The Office of Procurement Services conducted a single bid review and found no exceptions.
OWNER/EXECUTIVE
Polydyne, Inc.
John Pittman, President