STRATEGIC PRIORITY: Safe
AGENDA DATE: April 23, 2025
COUNCIL DISTRICT(S): Citywide
DEPARTMENT: Dallas Police Department
EXECUTIVE: Dominique Artis
______________________________________________________________________
SUBJECT
Title
Authorize a three-year sole source services agreement for a cloud-based CJIS compliant software solution for managing law enforcement interactions, Case Closed, for the Dallas Police Department - Crime Tech Solutions, LLC, sole source - Not to exceed $271,244.50 - Financing: FY21 Bureau of Justice Assistance Grant Fund ($85,901.07) and General Fund ($185,343.43) (subject to annual appropriations)
Body
BACKGROUND
This action does not encumber funds; the purpose of a services agreement is to establish firm pricing for services, for a specific term, which are ordered on an as needed basis according to annual budgetary appropriations. The estimated amount is intended as guidance rather than a cap on spending under the agreement, so that actual need combined with the amount budgeted will determine the amount spent under this agreement.
This sole source services agreement will provide a cloud-based CJIS compliant software solution for managing law enforcement interactions, Case Closed, from Crime Tech Solutions, LLC (CTS). CTS in Leander, Texas, is a sole source vendor for Informant & Money Management as the only cloud-based, CJIS-compliant, commercial off-the-shelf (COTS) software designed specifically for managing law enforcement interactions and cases with Confidential Informants.
The adoption of a web-based, cloud-based solution means that the Special Investigations Division can access the system from anywhere, at any time, without the need for specific City of Dallas Information Technology (IT) hardware or ITS services. This flexibility is crucial for operations that often require immediate and secure access to sensitive information outside of traditional office environments.
Transitioning to CTS’s web-based solution is expected to significantly improve operational efficiency and security. The system’s design to manage confidential informants and funds means that it includes features for automated record-keeping, financial tracking, and detailed auditing capabilities. These features will reduce the time and effort required to manage informants while enhancing security and integrity of the information being handled. The Case Closed software system provides the digital enhancement necessary for the Dallas Police Department to enhance the confidential informant program to address violent crime.
PRIOR ACTION/REVIEW (COUNCIL, BOARDS, COMMISSIONS)
The Public Safety Committee was briefed by memorandum regarding this matter on April 14, 2025. <https://cityofdallas.legistar.com/View.ashx?M=F&ID=14021384&GUID=6DD2BD71-1867-42B5-B2E4-3904F6048D3C>
FISCAL INFORMATION
|
Fund |
FY 2025 |
FY 2026 |
Future Years |
|
FY21 Bureau of Justice Assistance Grant |
$85,901.07 |
$0.00 |
$0.00 |
|
General Fund |
$5,553.43 |
$89,212.50 |
$90,577.50 |
|
Total |
$91,454.50 |
$89,212.50 |
$90,577.50 |
M/WBE INFORMATION
In accordance with the City’s Business Inclusion and Development Policy adopted on September 23, 2020, by Resolution No. 20-1430, as amended, the M/WBE participation on this contract is as follows:
|
Contract Amount |
Procurement Category |
M/WBE Goal |
|
$271,244.50 |
Other Services |
N/A |
|
M/WBE Subcontracting % |
M/WBE Overall % |
M/WBE Overall Participation $ |
|
N/A |
N/A |
N/A |
|
• The Business Inclusion and Development Policy does not apply to Sole Source Agreements. |
|
• Crime Tech Solutions, LLC - Non-local; Workforce - 0.00% Local |
PROCUREMENT INFORMATION
Method of Evaluation for Award Type:
|
Sole Source |
• Utilized for procurements where functional requirements can only be satisfied by one vendor, such as those where patents, copyrights, or monopolies exists • Exempted from competitive bidding process |
|
|
• The Office of Procurement Services conducted a sole source review and found no exceptions |
OWNER/EXECUTIVE
Crime Tech Solutions, LLC
803 Mission Hills Road
Leander, Texas 78641
Douglas G. Wood, President/Chief Executive Officer