STRATEGIC PRIORITY: Public Safety
AGENDA DATE: September 25, 2024
COUNCIL DISTRICT(S): All
DEPARTMENT: Police Department
EXECUTIVE: Dominique Artis
______________________________________________________________________
SUBJECT
Title
Authorize a five-year service contract for preventative maintenance and repair agreement for gate, gate operators, and card readers, for the Police Department with DG Investment Intermediate Holdings 2, Inc. dba Convergint Technologies, LLC through procurement by Sourcewell Cooperative Purchasing Program (Contract 030421-CTL) - Amount not to exceed $3,122,875.00 - Financing: General Fund (subject to annual appropriations)
Body
BACKGROUND
This service contract will allow for preventative maintenance and repair agreement for gate, gate operators, and card readers for the Police Department (DPD). This agreement will provide for the immediate repair and upgrade of all DPD systems, devices, hardware, software restoring back to full, normal operation. The agreement includes a software support plan that will allow DPD’s Lenel systems to keep pace with software revisions and advancements as made available by manufacturers. Such revisions will keep systems operating with the latest technology and provide a worry-free way to keep systems current. This agreement will provide for quarterly preventative maintenance services for all vehicle gate systems, pedestrian turnstiles, card readers, and all hardware for access systems. Comprehensive coverage provides full-service support throughout the year for all system and equipment malfunctions, reducing potential down time and additional security needs for DPD facilities.
The Sourcewell Cooperative Purchasing Program (Contract 030421-CTL) agreement is authorized by Chapter 791 of the Texas Government Code and Subchapter F, Chapter 271, Texas Local Government Code. Section 271.102 of the Texas Local Government Code which authorizes a local government to participate in a Cooperative Purchasing Program with another local government or a local cooperative organization.
PRIOR ACTION/REVIEW (COUNCIL, BOARDS, COMMISSIONS)
The Public Safety Committee was briefed by memorandum regarding this matter on September 9, 2024. <https://cityofdallas.legistar.com/View.ashx?M=F&ID=13288599&GUID=608F2B85-0AA7-4B7F-9A4A-DC0EF3E0CCDD>
FISCAL INFORMATION
|
Fund |
FY 2025 |
FY 2026 |
Future Years |
|
General Fund |
$685,875.00 |
$522,400.00 |
$1,914,600.00 |
PROCUREMENT INFORMATION
Method of Evaluation for Award Type:
|
Cooperative Purchasing Agreement |
• Cooperative purchasing agreements enable the City to associate with State agencies, other local governments, or local cooperative organizations comprised of other state and local governments, to leverage market buying power and enable the City to purchase goods or services at lower prices |
|
|
• The cooperative purchasing agreement is an alternative method of meeting the requirements for competitive bidding or competitive sealed proposals, not an exception from that requirement |
OWNER/EXECUTIVE
DG Investment Intermediate Holdings 2, Inc. dba Convergint Technologies, LLC
1 Commerce Drive
Schaumburg, Illinois 60173
Ann Fandozzi, CEO