PILLAR: Sustainable
AGENDA DATE: November 12, 2025
COUNCIL DISTRICT(S): 6
DEPARTMENT: Department of Aviation
PRIORITY: N/A
______________________________________________________________________
SUBJECT
Title
Authorize the purchase of twelve Pre-Conditioned Air 30-Ton DX-3 Circuit - Bridge Mount heating, ventilation, and air conditioning units for Dallas Love Field - Northern Air Systems, Inc., sole source - Not to exceed $1,514,472.00 - Financing: Aviation Fund
*In alignment with Capital Improvement Program.
Body
BACKGROUND
The City of Dallas, as owner and operator of the Dallas Airport System (DAS), owns and maintains the heating, ventilation, and air conditioning systems for its tenants. The Dallas Love Field (DAL) tenants made a request to the Department of Aviation to replace existing air conditioning units. The continued maintenance of the existing equipment has become inefficient, and it has become more cost-effective to replace the existing units. This purchase of twelve units will be the final round of unit replacements.
The Northern Air Systems, Inc.’s (Northern Air) Pre-Conditioned Air (PCA) unit has been designed to meet the specific performance and redundancy needs of DAL’s tenants while incorporating multiple Northern Air technologies such as Proprietary Minimized Defrost Cycle and a Bridge Pre-Cool Quick Switch.
These technologies and designs make the Northern Air unit a feasible solution for providing DAS and its DAL tenants and passengers the most enjoyable traveling experience. These added functionalities/features are unique to Northern Air and they are an original equipment manufacturer who sells direct to customers or end users. These items are only available from Northern Air Systems, Inc. and not through any distribution or reseller network.
Northern Air worked with and successfully tested units to accommodate DAS and its DAL tenants, showing that their design, performance and technologies are unique/superior to other units currently offered in the marketplace.
This action will authorize the purchase of twelve Pre-Conditioned Air 30-Ton DX-3 Circuit - Bridge Mount heating, ventilation, and air conditioning units from Northern Air Systems, Inc., sole source for Dallas Love Field.
PRIOR ACTION/REVIEW (COUNCIL, BOARDS, COMMISSIONS)
On September 25, 2024, the City Council authorized the purchase of eight Pre-Conditioned Air 30-Ton DX-3 Circuit - Bridge Mount heating, ventilation, and air conditioning units from Northern Air Systems, Inc., sole source for Dallas Love Field by Resolution No. 24-1372.
FISCAL INFORMATION
|
Fund |
FY 2026 |
FY 2027 |
Future Years |
|
Aviation Fund |
$1,514,472.00 |
$0.00 |
$0.00 |
LOCAL PARTICIPATION
|
Prime |
Status |
Workforce % |
|
Northern Air Systems, Inc. |
Non-local |
0.00% |
PROCUREMENT INFORMATION
Method of Evaluation for Award Type:
|
Sole Source |
• Utilized for procurements where functional requirements can only be satisfied by one vendor, such as those where patents, copyrights or monopolies exists |
|
|
• Exempted from competitive bidding process |
|
|
• The Office of Procurement Services conducted a sole source review and found no exceptions |
OWNER/EXECUTIVE
Northen Air Systems, Inc.
3605 Buffalo Road
Rochester, NY 14624
Timothy Confer, President