PILLAR: Fiscally Sound
AGENDA DATE: August 12, 2026
COUNCIL DISTRICT(S): Citywide
DEPARTMENT: Office of Procurement Services
PRIORITY: N/A
______________________________________________________________________
SUBJECT
Title
Authorize (1) a five-year service price agreement for the maintenance and repair of fitness equipment for various City departments - On Site Fitness Service, LLC in the estimated amount of $571,600.00; and (2) a five-year master agreement for the purchase of fitness and exercise equipment for various City departments - Comm-Fit Holdings LLC in the estimated amount of $1,225,745.90, Fit Supply, LLC in the estimated amount of $303,726.00, Johnson Health Retail, Inc dba Johnson Fitness & Wellness in the estimated amount of $589,000.00, and Technogym USA Corp in the estimated amount of $60,000.00, lowest responsible bidders of six - Total estimated amount of $2,750,071.90 - Financing: General Fund ($2,090,099.90) and Aviation Fund ($659,972.00) (subject to annual appropriations)
Body
BACKGROUND
This action does not authorize or encumber funding. The agreements establish pre-negotiated pricing and contract terms for a specified period of time. Actual expenditures will occur only when services/goods are requested and are supported by available departmental appropriations. The estimated amount represents the maximum anticipated value based on all potential usage scenarios during the contract term and is provided for planning purposes only. Actual expenditures may vary significantly and will be driven by operational needs. For reference, the City's average annual expenditure for these services over the past three years has been approximately $461,500.00 per year.
We anticipate the following City departments will use this agreement:
• Dallas Police Department
• Dallas Fire-Rescue Department
• Department of Aviation
• Department of Facilities and Real Estate Management
• Department of Transportation and Public Works
• Park & Recreation Department
These agreements will provide for the purchase of fitness and exercise equipment, maintenance, repairs, and parts for various City departments. Routine maintenance and timely repairs extend the useful life of the equipment, minimize downtime, and promote a safe environment. The fitness equipment is located at City-owned facilities including recreation centers and public safety facilities to support community and employee wellness initiatives.
As part of the solicitation process and in an effort to increase competition, the Office of Procurement Services used its procurement system to send out email notifications to vendors registered under relevant commodity codes. To further increase competition, the Office of Procurement Services uses historical solicitation information, the Internet, and vendor contact information obtained from user departments to contact additional vendors.
On November 10, 2015, the City Council authorized a living wage policy that requires contractors to pay their employees a “living wage” rate as established annually by the Massachusetts Institute of Technology Living Wage Calculator for Dallas County by Resolution No. 15-2141. The calculated living wage during the solicitation process of this contract is $23.06; the selected vendor meets this requirement.
PRIOR ACTION/REVIEW (COUNCIL, BOARDS, COMMISSIONS)
On May 25, 2022, the City Council authorized a three-year service price agreement for the maintenance and repair of fitness equipment for various City departments with Calinmackbeau, LLC dba Service First and Assembly Unlimited; and a three-year master agreement for the purchase of fitness and exercise equipment for various City departments with Advanced Healthstyles Fitness Equipment, Inc., Comm-Fit Holdings, LLC, Fit Supply, LLC, Team Marathon Fitness, lnc. dba Marathon Fitness, White Phoenix LLC dba Tuff Tread, Calinmackbeau, LLC dba Service First, and Assembly Unlimited, lnc. by Resolution No. 22-0809.
FISCAL INFORMATION
|
Fund |
FY 2026 |
FY 2027 |
Future Years |
|
General Fund |
$328,318.08 |
$415,305.08 |
$1,346,476.74 |
|
Aviation Fund |
$100,000.00 |
$219,000.00 |
$ 340,972.00 |
|
Total |
$428,318.08 |
$634,305.08 |
$1,687,448.74 |
LOCAL PARTICIPATION
|
Prime |
Status |
Workforce % |
|
On Site Fitness Service, LLC |
Local |
0.00% |
|
Comm-Fit Holdings LLC |
Local |
22.73% |
|
Fit Supply, LLC |
Local |
0.00% |
|
Johnson Health Retail, Inc dba Johnson Fitness & Wellness |
Non-local |
0.00% |
|
Technogym USA Corp |
Non-local |
0.00% |
PROCUREMENT INFORMATION
Method of Evaluation for Award Type:
|
Low Bid |
• Recommended vendor is based on the lowest competitive quoted price, who is also technically and financially capable of performing and completing the contract, and otherwise meets all material specification requirements |
|
|
• Negotiations are not allowed |
The Office of Procurement Services received the following bids from solicitation number BD26-00029553. We opened them on January 30, 2026. We recommend the City Council award this service price agreement to the lowest responsive and responsible bidders by line. Information related to this solicitation is available upon request.
*Denotes successful bidders
Bidders Address Amount
*On Site Fitness Service, LLC 3341 Regent Blvd. Multiple lines
Suite 130355
Irving, TX 75063
*Comm-Fit Holdings LLC 15700 Midway Rd. Multiple lines
Addison, TX 75001
*Fit Supply, LLC 3341 Regent Blvd. Multiple lines
Suite 130355
Irving, TX 75063
*Johnson Health Retail, Inc 1600 Landmark Dr. Multiple lines
dba Johnson Fitness & Madison, WI 53713
Wellness
*Technogym USA Corp 70 Hudson St. Multiple lines
Suite 610
Jersey City, NJ 07302
Norton Fitness 628 Arabian Colt Dr. Multiple lines
Georgetown, TX 78626
OWNERS/EXECUTIVES
On Site Fitness Service, LLC
Mary Smith, Director of Service Operations
Comm-Fit Holdings LLC
Seth Gordon, Chief Executive Officer
Fit Supply, LLC
Casey Blakewood, President
Johnson Health Retail, Inc dba Johnson Fitness & Wellness
Jason Lo, Chief Executive Officer
Technogym USA Corp
Nerio Alessandri, President