STRATEGIC PRIORITY: Government Performance & Financial Management
AGENDA DATE: May 8, 2024
COUNCIL DISTRICT(S): All
DEPARTMENT: Office of Procurement Services
EXECUTIVE: Jack Ireland
______________________________________________________________________
SUBJECT
Title
Authorize a three-year service price agreement, with two one-year renewal options, for the development and administration of public safety promotional written examinations for Civil Service - Morris and McDaniel, Inc., most advantageous proposer of two - Estimated amount $608,436 - Financing: General Fund (subject to annual appropriations)
Body
BACKGROUND
This action does not encumber funds; the purpose of a service price agreement is to establish firm pricing for services and goods, for a specific term, which are ordered on an as needed basis according to annual budgetary appropriations. The estimated amount is intended as guidance rather than a cap on spending under the agreement, so that actual need combined with the amount budgeted will determine the amount spent under this agreement.
This service price agreement will provide for the development and administration of public safety promotional written examinations for Civil Service. Through this agreement the vendor provides technical and industry-specific support to Civil Service ensuring content rigor and examination integrity for a total of 11 promotional ranks within the Fire-Rescue and Police Departments.
A four-member committee from the following departments reviewed and evaluated the qualifications:
• Civil Service (1)
• Fire-Rescue Department (1)
• Police Department (1)
• Office of Procurement Services (1)
The Office of Procurement Services evaluated cost and local preference.
The committee selected the successful respondent on the basis of demonstrated competence and qualifications under the following criteria:
• Approach 35 points
• Experience and capability 30 points
• Cost and timeframe 30 points
• Local Preference 5 points
As part of the solicitation process and in an effort to increase competition, the Office of Procurement Services used its procurement system to send out email notification to vendors registered under relevant commodity codes. To further increase competition, the Office of Procurement Services uses historical solicitation information, the internet and vendor contact information obtained from user departments to contact additional vendors.
On November 10, 2015, the City Council authorized a living wage policy that requires contractors to pay their employees a “living wage” rate as established annually by the Massachusetts Institutes of Technology Living Wage Calculator for Dallas County by Resolution No. 15-214. The calculated living wage during the solicitation process of this contract is $18.24; the selected vendor meets this requirement.
PRIOR ACTION/REVIEW (COUNCIL, BOARDS, COMMISSIONS)
On January 27, 2021, the City Council authorized a three-year service price agreement to develop and administer promotional public safety examinations for the Civil Service Department with Morris & McDaniel, Inc. by Resolution No. 21-0249.
FISCAL INFORMATION
|
Fund |
FY 2024 |
FY 2025 |
Future Years |
|
General Fund |
$18,700.00 |
$246,925.00 |
$342,811.00 |
M/WBE INFORMATION
In accordance with the City’s Business Inclusion and Development Policy adopted on September 23, 2020, by Resolution No. 20-1430, as amended, the M/WBE participation on this contract is as follows:
|
Contract Amount |
Procurement Category |
M/WBE Goal |
|
$608,436.00 |
Other Services |
N/A |
|
M/WBE Subcontracting % |
M/WBE Overall % |
M/WBE Overall Participation $ |
|
25.00% |
25.00% |
$152,109.00 |
|
• This item is Other Services and no availability and disparity in the market. |
|
• Morris and McDaniel, Inc. - Non-local; Workforce - 0.00% Local |
PROCUREMENT INFORMATION
Method of Evaluation for Award Type:
|
Request for Competitive |
• Utilized for high technology procurements, insurance procurements, and other goods and services |
|
Sealed Proposal |
• Recommended offeror whose proposal is most advantageous to the City, considering the relative importance of price, and other evaluation factors stated in the specifications |
|
|
• Always involves a team evaluation |
|
|
• Allows for negotiation on contract terms, including price |
The Office of Procurement Services received the following proposals from solicitation number BHZ24-00023531. We opened them on January 19, 2024. We recommend the City Council award this service price agreement in its entirety to the most advantageous proposer.
*Denotes successful proposer
Proposers Address Score
*Morris and McDaniel, Inc. 117 South Saint Asaph Street 87.67
Alexandria, VA 22314
Industrial/Organizational Solutions, 1520 Kensington Road 58.24
Inc. Suite 110
Oak Brook, IL 60523
OWNER
Morris and McDaniel, Inc.
David M. Morris, Ph.D., President