STRATEGIC PRIORITY: Workforce, Education & Equity
AGENDA DATE: June 26, 2024
COUNCIL DISTRICT(S): All
DEPARTMENT: Department of Information and Technology Services
EXECUTIVE: Donzell Gipson
______________________________________________________________________
SUBJECT
Title
Authorize a five-year cooperative purchasing agreement to extend existing software license and maintenance agreement for routers and data networks for the Department of Information and Technology Services with GTS Technology Solutions, Inc. through the Texas Department of Information Resources Cooperative Agreement - Total estimated amount of $726,688.70 - Financing: Data Services Fund (subject to annual appropriations)
Body
BACKGROUND
This action does not encumber funds; the purpose of a master agreement and software license agreement is to establish firm pricing for equipment and licenses, for a specific term, which will be ordered on an as needed basis. According to annual budgetary appropriations. The estimated amount is intended as guidance rather than a cap on spending under the agreement, so that actual need combined with the amount budgeted will determine the amount spent under this agreement.
This cooperative purchasing agreement will allow for the purchase of routers, licenses, and support to extend the City’s existing data networks. Equipment and licenses purchased through this agreement will provide additional efficiencies in the deployment of citywide initiatives for City departments such as the Police department, Water Utilities, Sanitation Services, as well as expand the use of FirstNet Technology advanced traffic controllers (ATCs) at all signalized intersections for the Department of Transportation. The Water Utilities Department will utilize this equipment to monitor water meters remotely and the Police Department will be able to monitor security cameras more effectively remotely.
These routers enable communication from the Advanced Traffic Monitoring System (ATMS) to traffic signal related field devices, including ATCs, and other supporting devices in the signal cabinet. This capability will support citywide initiatives (ATMS, Smart Cities, and other applications), by allowing effective management of changing traffic patterns, incidents, and other field deployed devices.
Some key benefits to the system include:
• Real-time monitoring of traffic signal operations and malfunctions
• Reduced response times to signal malfunctions will reduce the impacts to the public
• Use of single cellular connection reduces ongoing communications costs.
The Texas Department of Information Resources Cooperative Agreement is authorized by Chapter 791 of the Texas Government Code and Subchapter F, Chapter 271, Texas Local Government Code. Section 271.102 of the Texas Local Government Code which authorizes a local government to participate in a Cooperative Purchasing Program with another local government or a local cooperative organization.
PRIOR ACTION/REVIEW (COUNCIL, BOARDS, COMMISSIONS)
On August 28, 2019, the City Council authorized a master agreement for the purchase of routers and parts to extend existing data networks, and a software license and maintenance agreement for routers and parts by Resolution No. 19-1272.
FISCAL INFORMATION
|
Fund |
FY 2024 |
FY 2025 |
Future Years |
|
Data Services |
$137,915.30 |
$138,304.86 |
$450,468.54 |
M/WBE INFORMATION
In accordance with the City’s Business Inclusion and Development Policy adopted on September 23, 2020, by Resolution No. 20-1430, as amended, the M/WBE participation on this contract is as follows:
|
Contract Amount |
Procurement Category |
M/WBE Goal |
|
$726,688.70 |
Goods |
32.00% |
|
M/WBE Subcontracting % |
M/WBE Overall % |
M/WBE Overall Participation $ |
|
N/A |
N/A |
N/A |
|
• The Business Inclusion and Development Policy does not apply to Cooperative Purchasing Agreements. |
|
• GTS Technology Solutions, Inc. - Non-local; Workforce - 0.00% Local |
PROCUREMENT INFORMATION
Method of Evaluation for Award Type:
|
Cooperative Purchasing Agreement |
• Cooperative purchasing agreements enable the City to associate with State agencies, other local governments, or local cooperative organizations comprised of other state and local governments, to leverage market buying power and enable the City to purchase goods or services at lower prices |
|
|
• The cooperative purchasing agreement is an alternative method of meeting the requirements for competitive bidding or competitive sealed proposals, not an exception from that requirement |
OWNER
GTS Technology Solutions, Inc.
9211 Waterford Centre Blvd. Suite 275
Austin, Texas 78758
Kelli Petty, Account Executive