STRATEGIC PRIORITY: Government Performance & Financial Management
AGENDA DATE: September 25, 2024
COUNCIL DISTRICT(S): All
DEPARTMENT: Office of Procurement Services
EXECUTIVE: Donzell Gipson
______________________________________________________________________
SUBJECT
Title
Authorize a three-year master agreement for the purchase of fire hydrant markers for the Water Utilities Department - Adam Campos dba Graphics MFG in the estimated amount of $158,275.00 and Centerline Supply, Inc. in the estimated amount of $134,300.00, lowest responsible bidders of three - Total estimated amount of $292,575.00 - Financing: Dallas Water Utilities Fund
Body
BACKGROUND
This action does not encumber funds; the purpose of a master agreement is to establish firm pricing for goods, for a specific term, which are ordered on an as needed basis according to annual budgetary appropriations. The estimated amount is intended as guidance rather than a cap on spending under the agreement, so that actual need combined with the amount budgeted will determine the amount spent under this agreement.
This master agreement will provide for the purchase of fire hydrant markers for the Water Utilities Department. This purchase will be utilized by the Water Utilities Department and the Fire-Rescue Department to identify fire hydrants. These markers are color coded and come in two sizes: 2.5” for the two smaller access points of the fire hydrant and 4” for the large access point and are used to identify the size of the water lines that are accessed by a particular hydrant. There are approximately 32,000 fire hydrants located throughout the City.
As part of the solicitation process and in an effort to increase competition, the Office of Procurement Services used its procurement system to send out email notifications to vendors registered under relevant commodity codes. To further increase competition, the Office of Procurement Services uses historical solicitation information, the Internet, and vendor contact information obtained from user departments to contact additional vendors.
PRIOR ACTION/REVIEW (COUNCIL, BOARDS, COMMISSIONS)
On September 12, 2018, the City Council authorized a three-year master agreement for the purchase of fire hydrant markers that will be utilized by the Water Utilities Department to identify fire hydrants for Fire-Rescue Department and Water Utilities Department personnel with International Nameplate U.S., Inc. by Resolution No. 18-1268.
FISCAL INFORMATION
|
Fund |
FY 2024 |
FY 2025 |
Future Years |
|
Dallas Water Utilities Fund |
$8,120.00 |
$97,528.00 |
$186,927.00 |
M/WBE INFORMATION
In accordance with the City’s Business Inclusion and Development Policy adopted on September 23, 2020, by Resolution No. 20-1430, as amended, the M/WBE participation on this contract is as follows:
|
Contract Amount |
Procurement Category |
M/WBE Goal |
|
$292,575.00 |
Goods |
32.00% |
|
M/WBE Subcontracting % |
M/WBE Overall % |
M/WBE Overall Participation $ |
|
0.00% |
0.00% |
$0.00 |
|
• The Request for Bid method of procurement resulted in the lowest responsive bidders being seleted. |
|
• Adam Compos dba Graphics MFG - Non-local; Workforce - 0.00% Local • Centerline Supply, Inc. - Local; Workforce - 18.67% Local |
PROCUREMENT INFORMATION
Method of Evaluation for Award Type:
|
Low Bid |
• Recommended vendor is based on the lowest competitive quoted price, who is also technically and financially capable of performing and completing the contract, and otherwise meets all material specification requirements |
|
|
• Negotiations are not allowed |
The Office of Procurement Services received the following bids from solicitation number BE24-00025125. We opened them on July 19, 2024. We recommend the City Council award this master agreement to the lowest responsive and responsible bidders by line. Information related to this solicitation is available upon request.
*Denotes successful bidders
Bidder Address Amount
*Adam Campos dba 13109 Aerospace Drive Multiple lines
Graphics MFG Victorville, CA 92394
*Centerline Supply, Inc. 530 Jesse Street Multiple lines
Grand Prairie, TX 75051
Hy-Viz, Inc. 23a Vreeland Street Non-responsive
Lodi, NJ 07644
OWNERS/EXECUTIVES
Adam Compos dba Graphics MFG
Adam Compos, Owner
Centerline Supply, Inc.
Brian Nelson, President