STRATEGIC PRIORITY: Workforce, Education & Equity
AGENDA DATE: September 25, 2024
COUNCIL DISTRICT(S): All
DEPARTMENT: Department of Information and Technology Services
EXECUTIVE: Donzell Gipson
______________________________________________________________________
SUBJECT
Title
Authorize a three-year cooperative purchasing agreement in the amount of $2,957,772.61, with two one-year renewal options in a total amount of $1,725,795.37, as detailed in the Fiscal Information section, for software, equipment, maintenance, and support for an automated shift management and scheduling system for public safety employees and a timekeeping system for non-exempt workers across the City for the Department of Information and Technology Services with immixTechnology, Inc. through the Texas Department of Information Resources cooperative agreement - Total not to exceed $4,683,567.98 - Financing: General Fund ($769,081.03) and Data Services Fund ($3,914,486.95) (subject to annual appropriations)
Body
BACKGROUND
This cooperative purchasing agreement will provide for software, equipment, maintenance, and support for an automated shift management and scheduling system for public safety employees and a timekeeping system for non-exempt workers across the City for the Department of Information and Technology Services. The public safety system is deployed and integrated with Workday to provide dynamic shift scheduling and time records for all uniformed employees. Kronos Timekeeping supports non-exempt civilian workers through an established distributed system of time clocks. This contract encompasses all equipment maintenance, licensing, support services, and training.
The Texas Department of Information Resources cooperative agreement is authorized by Chapter 791 of the Texas Government Code and Subchapter F, Chapter 271, Texas Local Government Code. Section 271.102 of the Texas Local Government Code which authorizes a local government to participate in a Cooperative Purchasing Program with another local government or a local cooperative organization.
PRIOR ACTION/REVIEW (COUNCIL, BOARDS, COMMISSIONS)
On September 22,2021, the City Council authorized a three-year contract, with two one-year renewal options, for software, equipment, maintenance, and support for an automated shift management and scheduling system for public safety employees and a timekeeping system for non-exempt workers across the City for the Department of Information and Technology Services with immixTechnology, Inc. by Resolution No. 21-1554.
FISCAL INFORMATION
Initial Term: $2,957,772.61
Renewal Option: Year 1 $ 856,643.63
Renewal Option: Year 2 $ 869,151.74
Total $4,683,567.98
|
Fund |
FY 2024 |
FY 2025 |
Future Years |
|
General Fund |
$0.00 |
$136,745.15 |
$632,335.88 |
|
Data Services Fund |
$0.00 |
$1,142,938.07 |
$2,771,548.88 |
|
Total |
$0.00 |
$1,279,683.22 |
$3,403,884.76 |
M/WBE INFORMATION
In accordance with the City’s Business Inclusion and Development Policy adopted on September 23, 2020, by Resolution No. 20-1430, as amended, the M/WBE participation on this contract is as follows:
|
Contract Amount |
Procurement Category |
M/WBE Goal |
|
$4,683,567.98 |
Other Services |
N/A |
|
M/WBE Subcontracting % |
M/WBE Overall % |
M/WBE Overall Participation $ |
|
N/A |
N/A |
N/A |
|
• The Business Inclusion and Development Policy does not apply to Cooperative Purchasing Agreements. |
|
• immixTechnology, Inc. - Non-local; Workforce - 0.00% Local |
PROCUREMENT INFORMATION
Method of Evaluation for Award Type:
|
Cooperative Purchasing Agreement |
• Cooperative purchasing agreements enable the City to associate with State agencies, other local governments, or local cooperative organizations comprised of other state and local governments, to leverage market buying power and enable the City to purchase goods or services at lower prices |
|
|
• The cooperative purchasing agreement is an alternative method of meeting the requirements for competitive bidding or competitive sealed proposals, not an exception from that requirement |
OWNER/EXECUTIVES
immixTechnology, Inc.
8444 Westpark Drive, Suite 200
McLean, VA 22102
Davis Johnson, Vice President
Vaughn Harman, Senior Director