STRATEGIC PRIORITY: Government Performance & Financial Management
AGENDA DATE: October 8, 2024
COUNCIL DISTRICT(S): All
DEPARTMENT: Office of Procurement Services
EXECUTIVE: Donzell Gipson
______________________________________________________________________
SUBJECT
Title
Authorize a five-year service price agreement for non-destructive pipe analysis and internal leak surveying services for the Dallas Water Utilities Department - Pure Technologies U.S., Inc., most advantageous proposer of two - Estimated amount of $21,577,920.00 - Financing: Dallas Water Utilities Fund (subject to annual appropriations)
Body
BACKGROUND
This action does not encumber funds; the purpose of a service price agreement is to establish firm pricing for services, for a specific term, which are ordered on an as needed basis according to annual budgetary appropriations. The estimated amount is intended as guidance rather than a cap on spending under the agreement, so that actual need combined with the amount budgeted will determine the amount spend under this agreement.
This service price agreement will provide for non-destructive pipe analysis and internal leak surveying services for the Dallas Water Utilities Department (DWU). Non-destructive underground leak detection survey services provide real-time pipeline conditions using various types of technologies. This agreement will survey, inspect, assess, and monitor city pipelines for pressure, leaks or gas pockets, internal wall condition, testing and assessment of the pipe’s external wall, and condition of pre-stressed concrete cylinder pipe for broken wires and bars.
Identified damage is reported to DWU which allows them to plan and coordinate the replacement and/or rehabilitation of identified pipeline segments prior to it reaching critical failure status. The innovative approach allows the pipeline to remain in service and intact thus eliminating the need to excavate and cut a section of system piping for evaluation. The data collected from these methods supports the department’s ability to effectively monitor the condition of large diameter pipelines, enabling them to plan and coordinate maintenance projects.
The non-destructive underground leak detection surveying and condition assessment services allow DWU to monitor the condition of critical arterial pipelines, reducing the likelihood of catastrophic failures, service interruptions, and large-scale water-loss events. Generally, pipeline leaks are induced by soil conditions, corrosion points and small structural material cracks. DWU maintains 5,076 miles of water pipelines throughout the water distribution system.
A five-member committee from the following departments reviewed and evaluated the qualifications:
• Business Enterprise Hub (1)
• Department of Transportation and Public Works (1)
• Dallas Water Utilities Department (2)
• Office of Procurement Services (1)*
*The Office of Procurement Services evaluated cost and local preference, if applicable.
The committee selected the successful respondent on the basis of demonstrated competence and qualifications under the following criteria:
• Experience 35 points
• Approach 30 points
• Cost 30 points
• Local Preference 5 points
As part of the solicitation process and in an effort to increase competition, the Office of Procurement Services used its procurement system to send out email notifications to vendors registered under relevant commodity codes. To further increase competition, the Office of Procurement Services uses historical solicitation information, the Internet, and vendor contact information obtained from user departments to contact additional vendors.
On November 10, 2015, the City Council authorized a living wage policy that requires contractors to pay their employees a “living wage” rate as established annually by the Massachusetts Institute of Technology Living Wage Calculator for Dallas County by Resolution No. 15-2141. The calculated living wage during the solicitation process of this contract is $18.24; the selected vendor meets this requirement.
PRIOR ACTION/REVIEW (COUNCIL, BOARDS, COMMISSIONS)
This item has no prior action.
FISCAL INFORMATION
|
Fund |
FY 2025 |
FY 2026 |
Future Years |
|
Dallas Water Utilities Fund |
$4,315,584.00 |
$4,315,584.00 |
$12,946,752.00 |
M/WBE INFORMATION
In accordance with the City’s Business Inclusion and Development Policy adopted on September 23, 2020, by Resolution No. 20-1430, as amended, the M/WBE participation on this contract is as follows:
|
Contract Amount |
Procurement Category |
M/WBE Goal |
|
$21,577,920.00 |
Other Services |
N/A |
|
M/WBE Subcontracting % |
M/WBE Overall % |
M/WBE Overall Participation $ |
|
N/A |
N/A |
N/A |
|
• This item is Other Services and no availability and disparity in the market. |
|
• Pure Technologies U.S., Inc. - Local; Workforce - 83.33% Local |
PROCUREMENT INFORMATION
Method of Evaluation for Award Type:
|
Request for Competitive |
• Utilized for high technology procurements, insurance procurements, and other goods and services |
|
Sealed Proposal |
• Recommended offeror whose proposal is most advantageous to the City, considering the relative importance of price, and other evaluation factors stated in the specifications |
|
|
• Always involves a team evaluation |
|
|
• Allows for negotiation on contract terms, including price |
The Office of Procurement Services received the following proposals from solicitation number BJZ23BJZ23-00021409. We opened them on December 22, 2023. We recommend the City Council award this service price agreement in its entirety to the most advantageous proposer.
*Denotes successful proposer
Proposers Address Score
*Pure Technologies U.S., Inc. 4505 Excel Pkwy. 92.33
#600
Addison, TX 75001
Core & Main LP 4333 Irving Blvd. Non-responsive
Dallas, TX 75247
OWNEREXECUTIVE
Pure Technologies U.S., Inc.
Steve LeClair, Chief Executive Officer