PILLAR: Core
AGENDA DATE: October 8, 2025
COUNCIL DISTRICT(S): Citywide
DEPARTMENT: Office of Procurement Services
PRIORITY: N/A
______________________________________________________________________
SUBJECT
Title
Authorize a five-year service price agreement for the removal and disposal of water and debris from storage tanks and containment vaults for the Dallas Fire-Rescue Department - The Diesel Cleaner LLC, lowest responsible bidder of five - Estimated amount of $486,191.00 - Financing: General Fund (subject to annual appropriations)
Body
BACKGROUND
This action does not encumber funds; the purpose of a service price agreement is to establish firm pricing for services, for a specific term, which are ordered on an as needed basis according to annual budgetary appropriations. The estimated amount is intended as guidance rather than a cap on spending under the agreement, so that actual need combined with the amount budgeted will determine the amount spent under this agreement.
This service price agreement will provide for the removal and disposal of water and debris from storage tanks and containment vaults for the Dallas Fire-Rescue Department. This service will provide for labor, equipment, transportation and supervision of 74 storage tanks and respective containment vaults at 60 facilities that provide storage for fuel, anti-freeze, and oil. The construction of the underground vaults allows for some exposure to elements that may cause distortion of fuel, anti-freeze, and oil. Additionally, the removal of contaminated water and fuel is required by the Texas Commission on Environmental Quality.
As part of the solicitation process and in an effort to increase competition, the Office of Procurement Services used its procurement system to send out email notifications to vendors registered under relevant commodity codes. To further increase competition, the Office of Procurement Services uses historical solicitation information, the Internet, and vendor contact information obtained from user departments to contact additional vendors.
On November 10, 2015, the City Council authorized a living wage policy that requires contractors to pay their employees a “living wage” rate as established annually by the Massachusetts Institute of Technology Living Wage Calculator for Dallas County by Resolution No. 15-2141. The calculated living wage during the solicitation process of this contract is $22.05; the selected vendor meets this requirement.
PRIOR ACTION/REVIEW (COUNCIL, BOARDS, COMMISSIONS)
On August 26, 2020, the City Council authorized a five-year service price agreement for labor, equipment, transportation, and supervision for the removal of excess contaminated or noncontaminated water and contaminated fuel from above and underground storage tanks and associated containment vaults for the Fire-Rescue Department with Agricultural Services, Inc. dba ASI Environmental Services by Resolution No. 20-1256.
FISCAL INFORMATION
|
Fund |
FY 2026 |
FY 2027 |
Future Years |
|
General Fund |
$97,240.00 |
$97,240.00 |
$291,711.00 |
LOCAL PARTICIPATION
|
Prime |
Status |
Workforce % |
|
The Diesel Cleaner LLC |
Non-local |
0.00% |
PROCUREMENT INFORMATION
Method of Evaluation for Award Type:
|
Low Bid |
• Recommended vendor is based on the lowest competitive quoted price, who is also technically and financially capable of performing and completing the contract, and otherwise meets all material specification requirements |
|
|
• Negotiations are not allowed |
The Office of Procurement Services received the following bids from solicitation number BD25-00027939. We opened them on August 1, 2025. We recommend the City Council award this service price agreement in its entirety to the lowest responsive and responsible bidder.
*Denotes successful bidder
Bidders Address Amount
*The Diesel Cleaner LLC 1100 Leech Rd. $ 486,191.00
Poolville, TX 76487
Lone Star Hazmat 115 West 5th St. $ 684,514.00
Response, LLC Tyler, TX 75701
Protect Environmental 6504 Midway Rd. $ 691,457.67
Services, Inc., Suite 200
Haltom City, TX 76117
Services Unlimited 5401 Hemphil St. $1,395,316.90
Fort Worth, TX 76115
EnviroServe, Inc. 5255 Teague Rd. $1,451,872.13
Fort Worth, TX 76140
OWNER
The Diesel Cleaner LLC
Christy Blaylock, Owner