STRATEGIC PRIORITY: Government Performance & Financial Management
AGENDA DATE: November 13, 2024
COUNCIL DISTRICT(S): All
DEPARTMENT: Office of Procurement Services
EXECUTIVE: Donzell Gipson
______________________________________________________________________
SUBJECT
Title
Authorize a three-year service contract for building automation management system services for the Department of Facilities and Real Estate Management - Trane U.S., Inc., most advantageous proposer of two - Not to exceed $1,807,531.40 - Financing: General Fund ($903,765.66) and Capital Construction Fund ($903,765.74) (subject to annual appropriations)
Body
BACKGROUND
This action does not encumber funds; the purpose of a service contract is to establish firm pricing for services, for a specific term, which are ordered on an as needed basis.
This service contract will provide for building automation management system services for the Department of Facilities and Real Estate Management formerly the Building Services Department. On-site and remote support for building management systems will include installation, repairs, monitoring and analysis of City facilities. These systems also monitor and maintain environmental systems and impact factors such as comfort, air quality, and energy efficiency.
A four-member committee from the following departments reviewed and evaluated the qualifications:
• Department of Facilities and Real Estate Management (1)
• Office of Bond and Construction Management (1)
• Park & Recreation Department (1)
• Office of Procurement Services (1)*
*The Office of Procurement Services evaluated cost and local preference, if applicable.
The committee selected the successful respondents on the basis of demonstrated competence and qualifications under the following criteria:
• Experience and qualifications 25 points
• Proposer’s interest, availability, and information 20 points
• Proposed work plan 20 points
• Cost and delivery 15 points
• Business Inclusion and Development Policy 15 points
• Local Preference 5 points
As part of the solicitation process and in an effort to increase competition, the Office of Procurement Services used its procurement system to send out email notifications to vendors registered under relevant commodity codes. To further increase competition, the Office of Procurement Services uses historical solicitation information, the Internet, and vendor contact information obtained from user departments to contact additional vendors.
On November 10, 2015, the City Council authorized a living wage policy that requires contractors to pay their employees a “living wage” rate as established annually by the Massachusetts Institute of Technology Living Wage Calculator for Dallas County by Resolution No. 15-2141. The calculated living wage during the solicitation process of this contract is $18.24; the selected vendor meets this requirement.
PRIOR ACTION/REVIEW (COUNCIL, BOARDS, COMMISSIONS)
This item has no prior action.
FISCAL INFORMATION
|
Fund |
FY 2025 |
FY 2026 |
Future Years |
|
General Fund |
$301,255.20 |
$301,255.20 |
$301,255.26 |
|
Capital Construction Fund |
$301,255.23 |
$301,255.23 |
$301,255.28 |
|
Total |
$602,510.43 |
$602,510.43 |
$602,510.54 |
M/WBE INFORMATION
In accordance with the City’s Business Inclusion and Development Policy adopted on September 23, 2020, by Resolution No. 20-1430, as amended, the M/WBE participation on this contract is as follows:
|
Contract Amount |
Procurement Category |
M/WBE Goal |
|
$1,807,531.40 |
Other Services |
N/A |
|
M/WBE Subcontracting % |
M/WBE Overall % |
M/WBE Overall Participation $ |
|
30.00% |
30.00% |
$542,259.42 |
|
• The Business inclusion and Development Policy does not apply to Other Service contracts, however the prime contractor is subcontracting with certified M/WBEs. |
|
• Trane U.S., Inc. - Non-local; Workforce - 0.00% Local |
PROCUREMENT INFORMATION
Method of Evaluation for Award Type:
|
Request for Competitive |
• Utilized for high technology procurements, insurance procurements, and other goods and services |
|
Sealed Proposal |
• Recommended offeror whose proposal is most advantageous to the City, considering the relative importance of price, and other evaluation factors stated in the specifications |
|
|
• Always involves a team evaluation |
|
|
• Allows for negotiation on contract terms, including price |
The Office of Procurement Services received the following proposals from solicitation number BEZ24-00024975. We opened them on July 12, 2024. We recommend the City Council award this service contract in its entirety to the most advantageous proposer.
*Denotes successful proposer
Proposers Address Score
*Trane U.S., Inc. 1617 Hutton Dr. 81.84
Carrollton, TX 75006
Logical Solutions, Inc. 1850 North Greenville Ave. 58.53
Suite 120
Richardson, TX 75081
OWNER/EXECUTIVE
Trane U.S., Inc.
David Regnery, Chief Executive Officer