STRATEGIC PRIORITY: Government Performance and Financial Management
AGENDA DATE: January 22, 2020
COUNCIL DISTRICT(S): All
DEPARTMENT: Office of Procurement Services
EXECUTIVE: Elizabeth Reich
______________________________________________________________________
SUBJECT
Title
Authorize a one-year master agreement for traffic signal controller cabinets and ancillary equipment for the Department of Transportation with Consolidated Traffic Controls, Inc. through the Houston-Galveston Area Council of Governments cooperative agreement - Estimated amount of $840,000 - Financing: General Fund
Body
BACKGROUND
This action does not encumber funds; the purpose of a master agreement is to establish firm pricing for goods, for a specific term, which are ordered on an as needed basis according to annual budgetary appropriations. The estimated amount is intended as guidance rather than a cap on spending under the agreement, so that actual need combined with the amount budgeted will determine the amount spent under this agreement.
This master agreement will allow for the purchase of traffic signal controller cabinets and ancillary equipment for the Department of Transportation. Traffic signal controller cabinets and ancillary equipment are used for new installations and replacements. Dallas has approximately 1,380 signalized intersections and plans to add approximately 90 more in the next two years. Each intersection requires a cabinet on site to contain and protect electronic controllers and equipment. Units are purchased into inventory then issued to the appropriate operating department, capital project, or grant project as needed. The October 20, 2019 tornado damaged multiple intersections, creating a heightened need for additional controller cabinets.
The Houston-Galveston Area Council of Governments cooperative agreement is authorized by Chapter 791 of the Texas Government Code and Subchapter F, Chapter 271, Texas Local Government Code. Section 271.102 of the Texas Local Government Code authorizes a local government to participate in a Cooperative Purchasing Program with another local government or a local cooperative organization.
PRIOR ACTION/REVIEW (COUNCIL, BOARDS, COMMISSIONS)
On June 17, 2015, City Council authorized a three-year master agreement for traffic signal control equipment and cabinets to be used by Street Services with Brown Traffic Products, Inc. by Resolution No. 15-1135.
FISCAL INFORMATION
General Fund - $840,000.00 (Estimated amount)
|
Fund |
FY 2019-20 |
FY 2020-21 |
Future Years |
|
General Fund |
$630,000.00 |
$210,000.00 |
$0.00 |
|
Total |
$630,000.00 |
$210,000.00 |
$0.00 |
M/WBE INFORMATION
In accordance with the City’s Business Inclusion and Development Plan adopted on October 22, 2008, by Resolution No. 08-2826, as amended, the M/WBE participation on this contract is as follows:
|
Contract Amount |
Category |
M/WBE Goal |
M/WBE % |
M/WBE $ |
|
$840,000.00 |
CO-OP |
N/A |
N/A |
N/A |
|
• The Business Inclusion and Development Plan does not apply to Cooperative Purchasing Agreements (CO-OPs). |
PROCUREMENT INFORMATION
Method of Evaluation for Award Type:
|
Cooperative Purchasing Agreement |
• Cooperative purchasing agreements enable the City to associate with State agencies, other local governments, or local cooperative organizations comprised of other state and local governments, to leverage market buying power and enable the City to purchase goods or services at lower prices |
|
|
• The cooperative purchasing agreement is an alternative method of meeting the requirements for competitive bidding or competitive sealed proposals, not an exception from that requirement |
OWNER
Consolidated Traffic Controls, Inc.
Bobby Hale, Vice President