PILLAR: Core
AGENDA DATE: February 25, 2026
COUNCIL DISTRICT(S): Citywide
DEPARTMENT: Office of Procurement Services
PRIORITY: N/A
______________________________________________________________________
SUBJECT
Title
Authorize a three-year master agreement for the purchase of access hatches for the Dallas Water Utilities Department - USF FABRICATION, INC., only bidder - Estimated amount of $2,523,552.00 - Financing: Dallas Water Utilities Fund
Body
BACKGROUND
This action does not encumber funds; the purpose of a master agreement is to establish firm pricing for goods, for a specific term, which are ordered on an as needed basis according to annual budgetary appropriations. The estimated amount is intended as guidance rather than a cap on spending under the agreement, so that actual need combined with the amount budgeted will determine the amount spent under this agreement.
This master agreement will provide for the purchase of access hatches for the Dallas Water Utilities Department (DWU). The access hatches are installed on pre-cast meter vaults which are seated underground. The access hatches are installed as part of sidewalks, parking areas, and at pump stations and meter vaults. This agreement will allow staff to perform inspections, maintenance, and installation of water valves, meters, and piping as well as provide protection for the apparatuses from environmental elements. This agreement will also allow for a safe passage for pedestrians and workers who access the paved area where the vault is seated.
DWU maintains approximately 5,089 miles of water mains throughout the water distribution system. Street Services maintains, replaces, and resets water meter castings and inlet covers as needed. Emergency crews respond to missing/damaged manhole and inlet lid covers to address roadway hazards.
As part of the solicitation process and in an effort to increase competition, the Office of Procurement Services used its procurement system to send out email notifications to vendors registered under relevant commodity codes. To further increase competition, the Office of Procurement Services uses historical solicitation information, the Internet, and vendor contact information obtained from user departments to contact additional vendors.
PRIOR ACTION/REVIEW (COUNCIL, BOARDS, COMMISSIONS)
On April 13, 2022, the City Council authorized a three-year master agreement for the purchase of water meter castings and access hatches, risers, cast iron inlet frames, and covers for the Water Utilities Department with Fortiline, Inc. dba Fortiline Waterworks, U S F Fabrication, Inc., Bass & Hays Foundry, Inc., and Accucast LTD by Resolution No. 22-0571.
FISCAL INFORMATION
|
Fund |
FY 2026 |
FY 2027 |
Future Years |
|
Dallas Water Utilities Fund |
$420,552.00 |
$841,200.00 |
$1,261,800.00 |
LOCAL PARTICIPATION
|
Prime |
Status |
Workforce % |
|
U S F FABRICATION, INC. |
Non-local |
0.00% |
PROCUREMENT INFORMATION
Method of Evaluation for Award Type:
|
Low Bid |
• Recommended vendor is based on the lowest competitive quoted price, who is also technically and financially capable of performing and completing the contract, and otherwise meets all material specification requirements |
|
|
• Negotiations are not allowed |
The Office of Procurement Services received the following bid from solicitation number BW25-00028023. We opened it on October 24, 2025. We recommend the City Council award this master agreement in its entirety to the only bidder.
Bidder Address Amount
U S F FABRICATION, 3200 West 84th Street $2,523,552.00
INC. Hialeah, FL 33018
Note: The Office of Procurement Services conducted a single bid review and found no exceptions.
OWNER/EXECUTIVE
U S F FABRICATION, INC.
Alex Lane DeBogory, President