PILLAR: Fiscally Sound
AGENDA DATE: August 12, 2026
COUNCIL DISTRICT(S): 2
DEPARTMENT: Office of Procurement Services
PRIORITY: Innovation
______________________________________________________________________
SUBJECT
Title
Authorize a five-year service contract for aircraft landing fee collection and billing services for the Department of Aviation - Vector Airport Systems, LLC, most advantageous proposer of two - Estimated Annual Gross Revenue: Aviation Fund $9,776,565.00
*In alignment with Dallas Love Field Master Plan.
Body
BACKGROUND
This service contract will provide for aircraft landing fee collection and billing services for the Department of Aviation. This contract will provide a full-service billing solution for the collection and remittance of domestic and international flight fees from aircraft owners/operators at Dallas Love Field (DAL).
Billing services will include:
• Aircraft identification
• Billing solution maintenance
• Compliance with any new state or federal requirements
• Patches
• Technical and customer service support
• Updates
The data delivered will enable airport staff to positively identify all aircraft operating at DAL regardless of time of day or weather conditions. Incoming data will include an image of the aircraft that shows its tail number for quick and easy identification at DAL to invoice and collect fees from aircraft operators.
A four-member committee from the following departments reviewed and evaluated the qualifications:
• Budget and Management Services (1)
• City Controller's Office (1)
• Department of Aviation (1)
• Office of Procurement Services (1)*
*The Office of Procurement Services evaluated cost and local preference.
The committee selected the successful respondent on the basis of demonstrated competence and qualifications under the following criteria:
• Experience and qualifications 40 points
• Approach 30 points
• Cost and timeframe 30 points
As part of the solicitation process and in an effort to increase competition, the Office of Procurement Services used its procurement system to send out email notifications to vendors registered under relevant commodity codes. To further increase competition, the Office of Procurement Services uses historical solicitation information, the Internet, and vendor contact information obtained from user departments to contact additional vendors.
PRIOR ACTION/REVIEW (COUNCIL, BOARDS, COMMISSIONS)
On March 24, 2021, the City Council authorized the ratification for payments to Vector Airport Systems, LLC for aircraft fee collection and billing services rendered from August 25, 2020, to March 2021; and a five-year service contract for aircraft fee collection and billing services for the Department of Aviation with Vector Airport Systems, LLC by Resolution No. 21-0509.
FISCAL INFORMATION
Estimated Annual Gross Revenue: Aviation Fund $9,776,565.00
Resulting in an Estimated Annual Net Revenue: Aviation Fund $8,505,611.55. This is the amount the City retains for Year 1 after 13% of all aircraft fees is paid to the awarded firm. For Year 2 and Year 3, the percentage will increase to 13.25%, and in Year 4 and Year 5, the percentage will increase to 13.50% to the awarded firm.
LOCAL PARTICIPATION
|
Prime |
Status |
Workforce % |
|
Vector Airport Systems, LLC |
Non-local |
0.00% |
PROCUREMENT INFORMATION
Method of Evaluation for Award Type:
|
Request for |
• Utilized for professional, personal, revenue, and planning services |
|
Proposal |
• Recommended offeror is the responsible offeror whose proposal most closely meets established criteria for the services advertised, based on demonstrated competence and qualifications at a fair and reasonable price |
|
|
• Always involves the evaluation by committee |
|
|
• Allows for negotiation on contract terms, including price |
The Office of Procurement Services received the following proposals from solicitation number BHZ26-00029508. We opened them on February 27, 2026. We recommend the City Council award this service contract in its entirety to the most advantageous proposer.
*Denotes successful proposer
Proposers Address Score
*Vector Airport Systems, LLC 280 Sunset Park Dr. 93.56
Herndon, VA 20170
Skylixor, LLC dba UnDelay 2221 Peachtree Rd. NE 76.33
Suite D-494
Atlanta, GA 30309
OWNER/EXECUTIVES
Vector Airport Systems, LLC
Peter Coleton, Chief Executive Officer
William Repole, President