STRATEGIC PRIORITY: Core
AGENDA DATE: March 26, 2025
COUNCIL DISTRICT(S): 2
DEPARTMENT: Department of Facilities and Real Estate Management
EXECUTIVE: Donzell Gipson
______________________________________________________________________
SUBJECT
Title
Authorize professional engineering services of engineer for architectural and engineering design and construction administration services for the replacement and modernization of the emergency back-up generator system at Dallas City Hall with M.E.P. Consulting Engineers, Inc. (MEPCE), the most highly qualified proposer of two - Not to exceed $1,030,200.00 - Financing: ARPA Redevelopment Fund
Body
BACKGROUND
The emergency back-up generator system at Dallas City Hall is responsible for ensuring continued operations of essential functions in the event of power outages. It supports critical functions for the 911 Call Center and the Data Center as well as providing emergency lighting throughout the building. The generators that are currently serving City Hall were manufactured between 1974 and 1995 and all have exceeded their anticipated equipment lifecycle.
In July 2024, the City of Dallas through the Building Services Department (now named Department of Facilities and Real Estate Management) released a Request for Proposals (RFPs) through CIZ24-BSD-3097 for architectural and engineering design and construction administration services for the replacement and modernization of the emergency back-up generators at Dallas City Hall. Vendors from the Department of Aviation’s pre-qualified list of consultants, Solicitation No. CIZ23-AVI-2097, were invited to submit proposals.
A five-person selection committee comprised of staff from the Building Services Department, the Office of Bond and Construction Management, Park & Recreation Department and the Office of Procurement Services’ Business Enterprise Hub reviewed and evaluated the proposals.
The selection committee reviewed submittals and made their selection based on demonstrated competence and qualifications under the following criteria:
• Qualifications and Experience 25 Points
• Key Personnel 20 Points
• Understanding and Approach 20 Points
• Schedules and Budgets 20 Points
• M/WBE Historical Utilization 15 Points
Total 100 Points
MEPCE was selected as the most highly qualified proposer design for the replacement and modernization of the back-up generator system for Dallas City Hall.
ESTIMATED SCHEDULE OF PROJECT
Begin Design March 2025
Complete Design March 2026
PRIOR ACTION/REVIEW (COUNCIL, BOARDS, COMMISSIONS)
On February 28, 2024, the City Council authorized the transfer and reallocation of ARPA funds from the U.S. Department of Treasury for the Coronavirus Local Fiscal Recovery Fund to the ARPA Redevelopment multi-year fund to provide assistance with completing projects by Resolution No. 24-0315.
FISCAL INFORMATION
|
Fund |
FY 2025 |
FY 2026 |
Future Years |
|
ARPA Redevelopment Fund |
$1,000,000.00 |
$30,200.00 |
$0.00 |
|
Total |
$1,000,000.00 |
$30,200.00 |
$0.00 |
M/WBE INFORMATION
In accordance with the City’s Business Inclusion and Development Policy adopted on September 23, 2020, by Resolution No. 20-1430, as amended, the M/WBE participation on this contract is as follows:
|
Contract Amount |
Procurement Category |
M/WBE Goal |
|
1,030,200.00 |
Architecture & Engineering |
34.00% |
|
M/WBE Subcontracting % |
M/WBE Overall % |
M/WBE Overall Participation $ |
|
40.00% |
40.00% |
$412,080.00 |
|
• This contract exceeds the M/WBE goal. |
|
• M.E.P. Consulting Engineers, Inc. - Local; Workforce - 20.00% Local |
PROCUREMENT INFORMATION
On July 18th, 2024, the Request for Proposals (RFPs) was sent out to firms selected from Aviation’s pre-qualified list established from RFQ CIZ23-AVI-2097. The following two proposals were received and opened on August 30th, 2024. The proposers were ranked as follows:
*Denotes successful proposer
Proposers Address Rank
*M.E.P. Consulting Engineers, Inc. 6341 Campus Circle Drive East 1
Las Colinas, Texas 75063
DFW Consulting Group, Inc. 1616 Corporate Court, Suite 100 2
Irving, Texas 75038
OWNER/EXECUTIVE
M.E.P. Consulting Engineers, Inc.
Adam Nemati, Principal
MAP
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