STRATEGIC PRIORITY: Government Performance and Financial Management
AGENDA DATE: January 8, 2025
COUNCIL DISTRICT(S): All
DEPARTMENT: Office of Procurement Services
EXECUTIVE: Donzell Gipson
______________________________________________________________________
SUBJECT
Title
Authorize a five-year master agreement for the purchase of ammunition and explosive ordnance for the Dallas Police Department - SSD International, Inc. in the estimated amount of $3,103,532.16, GT Distributors, Inc. in the estimated amount of $688,432.19, Kiesler's Police Supply in the estimated amount of $224,132.00, and Dana Safety Supply, Inc. in the estimated amount of $71,695.50, lowest responsible bidders of five - Total estimated amount of $4,087,791.85 - Financing: General Fund
Body
BACKGROUND
This action does not encumber funds; the purpose of a master agreement is to establish firm pricing for goods, for a specific term, which are ordered on an as needed basis according to annual budgetary appropriations. The estimated amount is intended as guidance rather than a cap on spending under the agreement, so that actual need combined with the amount budgeted will determine the amount spent under this agreement.
This master agreement will provide for the purchase of ammunition and explosive ordnance for the Dallas Police Department. Ammunition is required for daily operations from recruit training, annual qualifications, and issued to officers for duty issuance
As part of the solicitation process and in an effort to increase competition, the Office of Procurement Services used its procurement system to send out email notifications to vendors registered under relevant commodity codes. To further increase competition, the Office of Procurement Services uses historical solicitation information, the Internet, and vendor contact information obtained from user departments to contact additional vendors.
PRIOR ACTION/REVIEW (COUNCIL, BOARDS, COMMISSIONS)
On December 9, 2020, the City Council authorized a five-year master agreement for the purchase of ammunition and less than lethal supplies with GT Distributors, Inc. and a five-year master agreement for the purchase of ammunition and less than lethal supplies with GT Distributors, Inc. and Proforce Marketing, Inc. dba Proforce Law Enforcement through The Local Government Purchasing Cooperative (BuyBoard) agreement by Resolution No. 20-1903.
FISCAL INFORMATION
|
Fund |
FY 2025 |
FY 2026 |
Future Years |
|
General Fund |
$817,941.20 |
$818,221.82 |
$2,451,628.83 |
M/WBE INFORMATION
In accordance with the City’s Business Inclusion and Development Policy adopted on September 23, 2020, by Resolution No. 20-1430, as amended, the M/WBE participation on this contract is as follows:
|
Contract Amount |
Procurement Category |
M/WBE Goal |
|
$4,087,791.85 |
Goods |
32.00% |
|
M/WBE Subcontracting % |
M/WBE Overall % |
M/WBE Overall Participation $ |
|
0.00% |
0.00% |
$0.00 |
|
• The Request for Bid method of procurement resulted in the lowest responsive bidders being selected, which resulted in no M/WBE. |
|
• SSD International, Inc. - Non-local; Workforce - 0.00% Local • Kiesler Police Supply. - Non-local; Workforce - 0.00% Local • GT Distributors, Inc. - Local; Workforce - 15.15% Local • Dana Safety Supply, Inc. - Non-local; Workforce - 0.00% Local |
PROCUREMENT INFORMATION
Method of Evaluation for Award Type:
|
Low Bid |
• Recommended vendor is based on the lowest competitive quoted price, who is also technically and financially capable of performing and completing the contract, and otherwise meets all material specification requirements |
|
|
• Negotiations are not allowed |
The Office of Procurement Services received the following bids from solicitation number BD24-00025729. We opened them on September 20, 2024. We recommend the City Council award this master agreement to the lowest responsive and responsible bidders by line. Information related to this solicitation is available upon request.
*Denotes successful bidders
Bidder Address Amount
*SSD International, Inc. 1349 South Orange Blossom Trail Multiple lines Apopka, FL 32703
*GT Distributors, Inc. 1124 New Meister Lane Multiple lines
Suite 100
Pflugerville, TX 78660
*Kiesler's Police Supply 2802 Sable Mill Road Multiple lines
Jeffersonville, IN 47130
*Dana Safety Supply, Inc. 800 Railhead Road Multiple lines
Suite 344
Fort Worth, TX 76106
CMC Government Services, 5200 Keller Springs Road Non-responsive
Inc. dba CMC Government Dallas TX 75248
Supply
OWNER/EXECUTIVES
SSD International, Inc.
Khaled Akkawi, President
G T Distributors, Inc.
William J. Orr Jr., President
Kiesler's Police Supply
Douglas M. Kiesler, Chief Executive Officer
Dana Safety Supply, Inc.
David Russo, President