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File #: 25-32A    Version: 1 Name:
Type: CONSENT AGENDA Status: Deleted
File created: 12/4/2024 In control: Office of Procurement Services
On agenda: 1/8/2025 Final action:
Title: Authorize a five-year master agreement for the purchase of ammunition and explosive ordnance for the Dallas Police Department - SSD International, Inc. in the estimated amount of $3,103,532.16, GT Distributors, Inc. in the estimated amount of $688,432.19, Kiesler's Police Supply in the estimated amount of $224,132.00, and Dana Safety Supply, Inc. in the estimated amount of $71,695.50, lowest responsible bidders of five - Total estimated amount of $4,087,791.85 - Financing: General Fund
Indexes: 100
Attachments: 1. Resolution
Date Ver.Action ByActionResultAction DetailsMeeting DetailsVideo
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STRATEGIC PRIORITY:                     Government Performance and Financial Management

AGENDA DATE:                     January 8, 2025

COUNCIL DISTRICT(S):                     All

DEPARTMENT:                     Office of Procurement Services

EXECUTIVE:                     Donzell Gipson

______________________________________________________________________

SUBJECT

 

Title

Authorize a five-year master agreement for the purchase of ammunition and explosive ordnance for the Dallas Police Department - SSD International, Inc. in the estimated amount of $3,103,532.16, GT Distributors, Inc. in the estimated amount of $688,432.19, Kiesler's Police Supply in the estimated amount of $224,132.00, and Dana Safety Supply, Inc. in the estimated amount of $71,695.50, lowest responsible bidders of five - Total estimated amount of $4,087,791.85 - Financing:  General Fund

 

Body

BACKGROUND

 

This action does not encumber funds; the purpose of a master agreement is to establish firm pricing for goods, for a specific term, which are ordered on an as needed basis according to annual budgetary appropriations. The estimated amount is intended as guidance rather than a cap on spending under the agreement, so that actual need combined with the amount budgeted will determine the amount spent under this agreement. 

 

This master agreement will provide for the purchase of ammunition and explosive ordnance for the Dallas Police Department. Ammunition is required for daily operations from recruit training, annual qualifications, and issued to officers for duty issuance

 

As part of the solicitation process and in an effort to increase competition, the Office of Procurement Services used its procurement system to send out email notifications to vendors registered under relevant commodity codes.  To further increase competition, the Office of Procurement Services uses historical solicitation information, the Internet, and vendor contact information obtained from user departments to contact additional vendors. 

 

PRIOR ACTION/REVIEW (COUNCIL, BOARDS, COMMISSIONS)

 

On December 9, 2020, the City Council authorized a five-year master agreement for the purchase of ammunition and less than lethal supplies with GT Distributors, Inc. and a five-year master agreement for the purchase of ammunition and less than lethal supplies with GT Distributors, Inc. and Proforce Marketing, Inc. dba Proforce Law Enforcement through The Local Government Purchasing Cooperative (BuyBoard) agreement by Resolution No. 20-1903.

 

FISCAL INFORMATION

 

Fund

FY 2025

FY 2026

Future Years

General Fund

$817,941.20

$818,221.82

$2,451,628.83

 

M/WBE INFORMATION

 

In accordance with the City’s Business Inclusion and Development Policy adopted on September 23, 2020, by Resolution No. 20-1430, as amended, the M/WBE participation on this contract is as follows:

 

Contract Amount

Procurement Category

M/WBE Goal

$4,087,791.85

Goods

32.00%

M/WBE Subcontracting %

M/WBE Overall %

M/WBE Overall Participation $

0.00%

0.00%

$0.00

The Request for Bid method of procurement resulted in the lowest responsive bidders being selected, which resulted in no M/WBE.

SSD International, Inc.  - Non-local; Workforce - 0.00% Local Kiesler Police Supply.  - Non-local; Workforce - 0.00% Local GT Distributors, Inc.  - Local; Workforce - 15.15% Local Dana Safety Supply, Inc. - Non-local; Workforce - 0.00% Local

 

PROCUREMENT INFORMATION

 

Method of Evaluation for Award Type:

 

Low Bid

Recommended vendor is based on the lowest competitive quoted price, who is also technically and financially capable of performing and completing the contract, and otherwise meets all material specification requirements

 

Negotiations are not allowed

 

The Office of Procurement Services received the following bids from solicitation number BD24-00025729.  We opened them on September 20, 2024.  We recommend the City Council award this master agreement to the lowest responsive and responsible bidders by line. Information related to this solicitation is available upon request.

 

*Denotes successful bidders

 

 

 

 

Bidder                             Address                                                                                                         Amount

 

*SSD International, Inc.                                          1349 South Orange Blossom Trail                     Multiple lines                                                               Apopka, FL  32703

 

*GT Distributors, Inc.                     1124 New Meister Lane                                                                Multiple lines

                     Suite 100

                     Pflugerville, TX  78660

 

*Kiesler's Police Supply                     2802 Sable Mill Road                                                               Multiple lines

                     Jeffersonville, IN  47130 

 

*Dana Safety Supply, Inc.                     800 Railhead Road                                                                Multiple lines

                     Suite 344                                                               

                     Fort Worth, TX 76106

 

CMC Government Services,                     5200 Keller Springs Road                                                                          Non-responsive

Inc. dba CMC Government                     Dallas TX  75248

Supply

 

OWNER/EXECUTIVES

 

SSD International, Inc.

 

Khaled Akkawi, President

 

G T Distributors, Inc.

 

William J. Orr Jr., President

 

Kiesler's Police Supply

 

Douglas M. Kiesler, Chief Executive Officer

 

Dana Safety Supply, Inc.

 

David Russo, President