PILLAR: Sustainable
AGENDA DATE: January 14, 2026
COUNCIL DISTRICT(S): Outside
DEPARTMENT: Dallas Water Utilities Department
PRIORITY: Infrastructure
______________________________________________________________________
SUBJECT
Title
Authorize a five-year service price agreement for the maintenance and repairs of ChemScan analyzers for the Dallas Water Utilities Department - In-Situ, Inc., sole source - Estimated amount of $438,610.00 - Financing: Dallas Water Utilities Fund (subject to annual appropriations)
*In alignment with Infrastructure Maintenance.
Body
BACKGROUND
This action does not encumber funds; the purpose of a service price agreement is to establish firm pricing for services, for a specific term, which are ordered on an as needed basis according to annual budgetary appropriations. The estimated amount is intended as guidance rather than a cap on spending under the agreement, so that actual need combined with the amount budgeted will determine the amount spent under this agreement.
This service price agreement will provide maintenance, repair, and upgrade services for ChemScan analyzers at the Eastside Water Treatment Plant. These analyzers are used to continuously monitor disinfection residuals in water, helping plant operators control the disinfection process and maintain drinking water regulatory requirements. The agreement will help ensure these analyzers remain accurate and reliable as the plant produces water for Dallas and customer cities.
PRIOR ACTION/REVIEW (COUNCIL, BOARDS, COMMISSIONS)
This item has no prior action.
FISCAL INFORMATION
|
Fund |
FY 2026 |
FY 2027 |
Future Years |
|
Dallas Water Utilities Fund |
$129,040.00 |
$74,280.00 |
$235,290.00 |
LOCAL PARTICIPATION
|
Prime |
Status |
Workforce % |
|
In-Situ, Inc. |
Non-local |
0.00% |
PROCUREMENT INFORMATION
Method of Evaluation for Award Type:
|
Sole Source |
• Utilized for procurements where functional requirements can only be satisfied by one vendor, such as those where patents, copyrights or monopolies exist |
|
|
• Exempted from competitive bidding process |
|
|
• Reviewed by Procurement Services to ensure the procurement meets at least one general exception as stated in the Texas Local Government Code |
Bidder Amount
*In-Situ, Inc. $438,610.00
221 East Lincoln Avenue
Fort Collins, CO 80524
OWNER/EXECUTIVE
In-Situ, Inc.
John Pawlikowski, President and Chief Executive Officer