STRATEGIC PRIORITY: Core
AGENDA DATE: June 11, 2025
COUNCIL DISTRICT(S): Citywide
DEPARTMENT: Department of Information and Technology Services
EXECUTIVE: Donzell Gipson
______________________________________________________________________
SUBJECT
Title
Authorize a three-year cooperative purchasing agreement for application and hosting services and ongoing technical and maintenance support for the GovTechCloud and KinetechCloud Program and Claims Management System for the Office of Community Care and Empowerment with Carahsoft Technology Corporation through The Interlocal Purchasing System (TIPS) agreement - Not to exceed $202,741.77 343,263.06 - Financing: Data Services Fund (subject to annual appropriations)
Body
BACKGROUND
This cooperative purchasing agreement will provide automation of the Emergency Rental Assistance Program and Housing Opportunities for Persons with AIDS Program, Claims Processing, and Reporting. The system offers increased accuracy, and a higher level of Quality Service for the client and vendor experience while providing Emergency Assistance for Rental Fees and Housing for people who qualify. This solution has been installed for over five years and supports the City's continuous commitment to provide these critical services to eligible patrons and vendors.
The Interlocal Purchasing System agreement is authorized by Chapter 791 of the Texas Government Code and Subchapter F, Chapter 271, Texas Local Government Code. Section 271.102 of the Texas Local Government Code which authorizes a local government to participate in a Cooperative Purchasing Program with another local government or a local cooperative organization.
PRIOR ACTION/REVIEW (COUNCIL, BOARDS, COMMISSIONS)
On January 27,2021, the City Council authorized the acceptance of rental assistance program funds and a new Emergency Rental Assistance Program to provide up to twelve months rental and utility assistance to low-income households impacted by the COVID-19 pandemic by Resolution No.21-0240.
FISCAL INFORMATION
|
Fund |
FY 2025 |
FY 2026 |
Future Years |
|
Data Services Fund |
$114,421.02 $ 67,580.59 |
$114,421.02 $ 67,580.59 |
$114,421.02 $ 67,580.59 |
M/WBE INFORMATION
In accordance with the City’s Business Inclusion and Development Policy adopted on September 23, 2020, by Resolution No. 20-1430, as amended, the M/WBE participation on this contract is as follows:
|
Contract Amount |
Procurement Category |
M/WBE Goal |
|
$202,741.77 343,263.06 |
Professional Services |
N/A |
|
M/WBE Subcontracting % |
M/WBE Overall % |
M/WBE Overall Participation $ |
|
N/A |
N/A |
M/A |
|
• The Business Inclusion and Development Policy does not apply to Cooperative Purchasing Agreements. |
|
• Carahsoft Technology Corporation - Non-local; Workforce - 0.00% Local |
PROCUREMENT INFORMATION
Method of Evaluation for Award Type:
|
Cooperative Purchasing Agreement |
• Cooperative purchasing agreements enable the City to associate with State agencies, other local governments, or local cooperative organizations comprised of other state and local governments, to leverage market buying power and enable the City to purchase goods or services at lower prices |
|
|
• The cooperative purchasing agreement is an alternative method of meeting the requirements for competitive bidding or competitive sealed proposals, not an exception from that requirement |
OWNER/EXECUTIVE
Carahsoft Technology Corporation
11493 Sunset Hills Road
Reston, VA 20190
Craig Abod, Owner