STRATEGIC PRIORITY: Quality of Life, Arts & Culture
AGENDA DATE: November 13, 2024
COUNCIL DISTRICT(S): 7
DEPARTMENT: Park & Recreation Department
EXECUTIVE: John D. Jenkins
______________________________________________________________________
SUBJECT
Title
Authorize (1) Supplemental Agreement No. 4 to the architecture contract with Overland Partners, Inc. for the Cotton Bowl Renovation, Rehabilitation and Addition Project (the “Project”) located at 3750 The Midway, for additional architectural and engineering services for coordination of construction documents and other miscellaneous items; (2) an increase in appropriations in an amount not to exceed $336,213.00 in the Fair Park Naming Sponsorship Fund; and (3) disbursement of funds in the amount of $336,213.00 from the Fair Park Revenue Bonds, Series 2023 Fund - Not to exceed $336,213.00, from $7,788,373.80 to $8,124,586.80 - Financing: Fair Park Revenue Bonds, Series 2023 Fund
Body
BACKGROUND
This action will authorize Supplemental Agreement No. 4 to the architecture contract with Overland Partners, Inc. for the Cotton Bowl Renovation, Rehabilitation and Addition Project (or “Project”) located at 3750 The Midway, for additional architectural and engineering services for coordination of construction documents for the 2025 commissioning of the west tower chilled water piping system, Cotton Bowl / Carona plaza sub-terranean utility engineering services, commissioning - facility renovation for the 2025 scope including energy-related systems: Heating, Ventilation, and Air Conditioning systems, hot water systems, lighting and control systems, and create a 2024 / 2025 work scopes energy modeling of the building to provide a baseline energy model for code compliance, in an amount not to exceed $336,213.00, increasing the contract amount from $7,788,373.80 to $8,124,586.80.
On May 5, 2023, Fair Park First (FPF) issued a Request for Qualifications for architectural and engineering services for the Project. FPF followed procurement procedures provided by the City in the Fair Park Management Agreement.
On May 12, 2023, FPF received two Statements of Qualifications and on September 14, 2023, FPF entered into an agreement with Overland Partners, Inc. for architectural and engineering services for the Project.
On December 13, 2023, the City awarded the Construction Manager at Risk (CMAR) agreement to JE Dunn-Russell, a joint venture, for the Project.
In December 2023, FPF ended their contract with Overland Partners, Inc.
On February 28, 2024, the City Council authorized an architecture contract with Overland Partners, Inc. for architectural and engineering services for the Cotton Bowl Renovation, Rehabilitation and Addition Project (or “Project”), located at 3750 The Midway, by Resolution No. 24-0371.
On June 20, 2024, Administrative Action No. 24-5838 authorized Supplemental Agreement No. 1 with Overland Partners, Inc. for additional architectural and engineering services focusing on the 7th floor broadcast room additions on the west side of the Cotton Bowl and Contract No. PKR-2024-00023980, in an amount not to exceed $20,278.00, from $7,620,008.80 to $7,640,286.80.
On July 11, 2024, Administrative Action No. 24-5913 authorized Supplemental Agreement No. 2 with Overland Partners, Inc. for additional architectural and engineering services focusing on design and specifications for the new air-cooled chiller on the 7th floor on the west side of the Cotton Bowl and Contract No. PKR-2024-00023980, in an amount not to exceed $51,837.00, from $7,640,008.80 to $7,692,123.80.
On October 7, 2024, Administrative Action No. 24-6083 authorized Supplemental Agreement No. 3 with Overland Partners, Inc. for additional architectural and engineering services focusing on design and specifications for the new air-cooled chiller on the 7th floor on the west side of the Cotton Bowl and Contract No. PKR-2024-00023980, in an amount not to exceed $96,250.00, from $7,692,123.80 to $7,788,373.80.
To follow the state procurement laws, the city is required to contract with the architect when also contracting with a CMAR for the same project. Therefore, on April 17, 2024, the Park & Recreation Department entered an architect’s contract with Overland Partners, Inc., per Resolution No. 24-0371, Contract No. PKR-2024-00023980 to work with the CMAR on the Project and to complete the architectural and engineering services required to finish the Project.
ESTIMATED SCHEDULE OF PROJECT
Began Design June 2023
Completed Design May 2024
Began Construction of Part One March 2024
Completed Construction of Part One September 2024
Began Construction of Part Two November 2024
Complete Construction of Part Two September 2025
PRIOR ACTION/REVIEW (COUNCIL, BOARDS, COMMISSIONS)
On August 10, 2022, subject to approval at a duly ordered special election, the City Council designated and authorized Venue Projects within the City of Dallas, as described, defined, and permitted by Chapter 334 to: (1) expand the Kay Bailey Hutchison Convention Center Dallas (“KBHCCD”) and its vicinity, and undertake other related improvements, including related infrastructure, to enhance the KBHCCD and its vicinity; (2) improve Fair Park Facilities -- the Automotive Building, an exhibit hall; the Centennial Building, an exhibit hall; the Band Shell, a music hall; the Music Hall, a music hall; the Cotton Bowl, a stadium; the Coliseum, a stadium, and related infrastructure; as well as designated a method of financing authorized by Chapter 334 to finance the Venue Projects by Resolution No. 22-1136.
On November 21, 2022, the City Council received, approved, and adopted the report of the Ad Hoc City Council Canvassing Committee (AHCCCC) declaring that a majority of the votes cast at a duly ordered special election held on November 8, 2022 were in favor of Proposition A, on the question of approving and implementing a proposition: (1) designating the expansion of the Kay Bailey Hutchison Convention Center Dallas and certain improvements at Fair Park within the City of Dallas as venue projects and (2) designating the method of financing as an additional two percent hotel occupancy tax pursuant to Chapter 334, by Resolution No. 22-1720.
On December 14, 2022, the City Council authorized a resolution (1) making certain findings and determinations regarding the Convention Center Expansion Venue Project and the Fair Park Facilities Venue Project (“Venue Projects”); (2) creating and establishing among its various funds and accounts the Venue Projects Fund required by Texas Local Government Code Section 334.042; (3) directing the Chief Financial Officer to create all necessary accounts within the Venue Projects Fund; and (4) providing for the use of monies in the fund.
On December 14, 2022, the City Council approve an ordinance amending Chapter 44, “Taxation,” of the Dallas City Code, by amending Sections 44-48, 44-49, 44-50, and 44-52 to (1) provide for the imposition of an additional two percent hotel occupancy tax pursuant to Chapter 334 of the Texas Local Government Code and limiting its use to financing the Convention Center Expansion and Fair Park Facilities Venue Projects; (2) provide collection, reporting, payment, and recordkeeping requirements and procedures; (3) make certain non-substantive changes; and (4) provide an effective date by Resolution No. 22-1818.
On June 14, 2023, the City Council authorized a resolution authorizing the preparation of plans and the payment of potential future costs and expenses for the issuance of (1) Special Tax and Revenue Bonds (Convention Center Venue Project), Series 2023 in a principal amount not to exceed $172,000,000; and (2) Special Tax Bonds (Fair Park Venue Project), Series 2023 in a principal amount not to exceed $51,000,000, by Resolution No. 23-0769.
On February 28, 2024, the City Council authorized an architecture contract with Overland Partners, Inc. for architectural and engineering services for the Cotton Bowl Renovation, Rehabilitation and Addition Project (or “Project”), located at 3750 The Midway, by Resolution No. 24-0371.
FISCAL INFORMATION
|
Fund |
FY 2025 |
FY 2026 |
Future Years |
|
Fair Park Revenue Bonds, Series 2023 Fund |
$336,213.00 |
$0.00 |
$0.00 |
Architect Contract $7,620,008.80
Supplemental Agreement No. 1 $ 20,278.00
Supplemental Agreement No. 2 $ 51,837.00
Supplemental Agreement No. 3 $ 96,250.00
Supplemental Agreement No. 4 (this action) $ 336,213.00
Total amount not to exceed $8,124,586.80
M/WBE INFORMATION
In accordance with the City’s Business Inclusion and Development Policy adopted on September 23, 2020, by Resolution No. 20-1430, as amended, the M/WBE participation on this contract is as follows:
|
Contract Amount |
Procurement Category |
M/WBE Goal |
|
$336,213.00 |
Architecture & Engineering |
34.00% |
|
M/WBE Subcontracting % |
M/WBE Overall % |
M/WBE Overall Participation $ |
|
39.09% |
39.09% |
$131,422.00 |
|
• This contract exceeds the M/WBE goal. |
|
• Overland Partners, Inc. - Non-local; Workforce - 25.00% Local |
OWNER/EXECUTIVES
Overland Partners, Inc.
2006 South Akard
Dallas, Texas 75215
Owners:
Richard M. Archer, FAIA, Senior Principal
Timothy B. Blonkvist, FAIA, Senior Principal
Robert L. Shemwell, FAIA, Senior Principal
Madison A. Smith, Senior Principal
Bryan K. Trubey, FAIA, Senior Principal
MAP
Attached