STRATEGIC PRIORITY: Core
AGENDA DATE: April 23, 2025
COUNCIL DISTRICT(S): Citywide
DEPARTMENT: Office of Procurement Services
EXECUTIVE: Donzell Gipson
______________________________________________________________________
SUBJECT
Title
Authorize a three-year master agreement for the purchase of printed utility bill inserts and accessories for the Dallas Water Utilities Department - AC Printing, LLC, lowest responsible bidder of four - Estimated amount of $746,553.00 - Financing: Dallas Water Utilities Fund
Body
BACKGROUND
This action does not encumber funds; the purpose of a master agreement is to establish firm pricing for goods, for a specific term, which are ordered on an as needed basis according to annual budgetary appropriations. The estimated amount is intended as guidance rather than a cap on spending under the agreement, so that actual need combined with the amount budgeted will determine the amount spent under this agreement.
This master agreement will provide for printed utility bill inserts and accessories for the Dallas Water Utilities Department. Printed accessories such as business cards, letterhead, envelopes, and post cards will be included with the monthly water bill. Other City departments will also utilize this master agreement by coordinating with the Dallas Water Utilities Department for inclusion of their inserts with utility bills.
Inserts provided through this agreement are trifold, multi-color, and printed on recycled paper. These inserts are utilized as a method to relay up-to-date information regarding items such as:
• Water conservation
• Water quality reports
• Annual Water-Wise seminars and tour
• Recycling and bulk trash collection
• Storm water pollution prevention
• Spay and neuter services
• Other initiatives and programs
Inserts are also posted on the Dallas Water Utilities Department’s website for customers that receive electronic bills.
As part of the solicitation process and in an effort to increase competition, the Office of Procurement Services used its procurement system to send out email notifications to vendors registered under relevant commodity codes. To further increase competition, the Office of Procurement Services uses historical solicitation information, the Internet, and vendor contact information obtained from user departments to contact additional vendors.
PRIOR ACTION/REVIEW (COUNCIL, BOARDS, COMMISSIONS)
On May 11, 2022, the City Council authorized a three-year master agreement for the purchase of printed utility bill inserts for the Water Utilities Department with AC Printing, LLC by Resolution No. 22-0735.
FISCAL INFORMATION
|
Fund |
FY 2025 |
FY 2026 |
Future Years |
|
Dallas Water Utilities Fund |
$20,000.00 |
$248,851.00 |
$477,702.00 |
M/WBE INFORMATION
In accordance with the City’s Business Inclusion and Development Policy adopted on September 23, 2020, by Resolution No. 20-1430, as amended, the M/WBE participation on this contract is as follows:
|
Contract Amount |
Procurement Category |
M/WBE Goal |
|
$746,553.00 |
Goods |
32.00% |
|
M/WBE Subcontracting % |
M/WBE Overall % |
M/WBE Overall Participation $ |
|
0.00% |
100.00% |
$746,553.00 |
|
• The Request for Bid method of procurement resulted in the lowest responsive bidder being selected; however, the prime contractor is a certified WBE. |
|
• AC Printing, LLC - Non-local; Workforce - 12.50% Local |
PROCUREMENT INFORMATION
Method of Evaluation for Award Type:
|
Low Bid |
• Recommended vendor is based on the lowest competitive quoted price, who is also technically and financially capable of performing and completing the contract, and otherwise meets all material specification requirements |
|
|
• Negotiations are not allowed |
The Office of Procurement Services received the following bids from solicitation number BY25-00026554. We opened them on January 24, 2025. We recommend the City Council award this master agreement in its entirety to the lowest responsive and responsible bidder.
*Denotes successful bidder
Bidder Address Amount
*AC Printing LLC 3400 South Raider Dr. $746,553.00
Euless, TX 76040
Northpark Print 7010 Greenville Ave. $1,531,694.40
and Graphics, dba Dallas, TX 75231
Minuteman Press
Impact Printing and 2618 Perth St. Non-responsive
Promotions Dallas, TX 75220
Tension International-Dallas 1628 Terre Colony Ct. Non-responsive
Dallas, TX 75212
OWNER
AC Printing LLC
Razia Kanji, Owner