STRATEGIC PRIORITY: Core
AGENDA DATE: June 11, 2025
COUNCIL DISTRICT(S): Citywide
DEPARTMENT: Office of Procurement Services
EXECUTIVE: Donzell Gipson
______________________________________________________________________
SUBJECT
Title
Authorize a three-year master agreement for the purchase of certified bulk liquid chlorine by railcar for the Dallas Water Utilities Department - BRENNTAG SOUTHWEST, INC., lowest responsible bidder of two - Estimated amount of $16,794,300.00 - Financing: Dallas Water Utilities Fund
Body
BACKGROUND
This action does not encumber funds; the purpose of a master agreement is to establish firm pricing for goods, for a specific term, which are ordered on an as needed basis according to annual budgetary appropriations. The estimated amount is intended as guidance rather than a cap on spending under the agreement, so that actual need combined with the amount budgeted will determine the amount spent under this agreement.
This master agreement will provide for the purchase of certified bulk liquid chlorine by railcar for the Dallas Water Utilities Department. Chlorine is used to disinfect drinking water as required by the United States Environmental Protection Agency and the Texas Commission on Environmental Quality (TCEQ). In order to meet regulatory requirements, sufficient chlorine must be added to maintain a specified residual level. Chlorine is the common method used to treat wastewater for the disinfection of pathogens before the treated water is discharged into the receiving waterways in accordance with TCEQ regulations.
As part of the solicitation process and in an effort to increase competition, the Office of Procurement Services used its procurement system to send out email notifications to vendors registered under relevant commodity codes. To further increase competition, the Office of Procurement Services uses historical solicitation information, the Internet, and vendor contact information obtained from user departments to contact additional vendors.
PRIOR ACTION/REVIEW (COUNCIL, BOARDS, COMMISSIONS)
On October 26, 2022, the City Council authorized a three-year master agreement for the purchase of certified bulk liquid chlorine by railcar for the Water Utilities Department with Brenntag Southwest, Inc. by Resolution No. 22-1614.
FISCAL INFORMATION
|
Fund |
FY 2025 |
FY 2026 |
Future Years |
|
Dallas Water Utilities Fund |
$1,399,525.00 |
$5,598,100.00 |
$9,796,675.00 |
M/WBE INFORMATION
In accordance with the City’s Business Inclusion and Development Policy adopted on September 23, 2020, by Resolution No. 20-1430, as amended, the M/WBE participation on this contract is as follows:
|
Contract Amount |
Procurement Category |
M/WBE Goal |
|
$16,794,300.00 |
Goods |
32.00% |
|
M/WBE Subcontracting % |
M/WBE Overall % |
M/WBE Overall Participation $ |
|
0.00% |
0.00% |
$0.00 |
|
• The Request for Bid method of procurement resulted in the lowest responsive bidders being select, which resulted in no M/WBE |
|
• BRENNTAG SOUTHWEST, INC. - Non-local; Workforce - 13.79% Local |
PROCUREMENT INFORMATION
Method of Evaluation for Award Type:
|
Low Bid |
• Recommended vendor is based on the lowest competitive quoted price, who is also technically and financially capable of performing and completing the contract, and otherwise meets all material specification requirements |
|
|
• Negotiations are not allowed |
The Office of Procurement Services received the following bids from solicitation number BD25-00026883. We opened them on April 18, 2025. We recommend the City Council award this master agreement in its entirety to the lowest responsive and responsible bidder.
*Denotes successful bidder
Bidder Address Amount
*BRENNTAG SOUTHWEST, 610 Fisher Road $16,794,300.00
INC. Longview, TX 75604
PVS DX, INC. 1919 Jacintoport $17,517,650.00
Houston TX 77015
OWNER/EXECUTIVE
BRENNTAG SOUTHWEST, INC.
W. Thomas Crain, Jr., President