STRATEGIC PRIORITY: Government Performance & Financial Management
AGENDA DATE: September 13, 2023
COUNCIL DISTRICT(S): All
DEPARTMENT: Office of Procurement Services
EXECUTIVE: Jack Ireland
______________________________________________________________________
SUBJECT
Title
Authorize a three-year service price agreement for scale repair and maintenance for weigh stations for the Department of Sanitation Services - Nicol Scales L.P. dba Nicol Scales & Measurement, only bidder - Estimated amount of $607,722.50 - Financing: Sanitation Operation Fund (subject to annual appropriations)
Body
BACKGROUND
This action does not encumber funds; the purpose of a service price agreement is to establish firm pricing for services, for a specific term, which are ordered on an as needed basis according to annual budgetary appropriations. The estimated amount is intended as guidance rather than a cap on spending under the agreement, so that actual need combined with the amount budgeted will determine the amount spent under this agreement.
This service price agreement will provide for scale repair and maintenance for weigh stations for the Department of Sanitation Services. Scales at Sanitation Services locations are used to weigh trash collected by City vehicles, dropped off by residents and other municipalities. Approximately 1,000 vehicles are weighed at the landfill and transfer stations daily. Performance and accuracy of these scales is critical to the daily flow of waste into the landfill.
As part of the solicitation process and in an effort to increase competition, the Office of Procurement Services used its procurement system to send out email notifications to vendors registered under relevant commodity codes. To further increase competition, the Office of Procurement Services uses historical solicitation information, the Internet, and vendor contact information obtained from user departments to contact additional vendors.
On November 10, 2015, the City Council authorized a living wage policy that requires contractors to pay their employees a “living wage” rate as established annually by the Massachusetts Institute of Technology Living Wage Calculator for Dallas County by Resolution No. 15-2141. The current calculated living wage during the solicitation process of this contract is $17.82; the selected vendor meets this requirement.
PRIOR ACTION/REVIEW (COUNCIL, BOARDS, COMMISSIONS)
On February 8, 2017, the City Council authorized a three-year service contract for scale repair, calibration, and maintenance services with Nicol Scales L.P. dba Nicol Scales & Measurement by Resolution No. 17-0262.
FISCAL INFORMATION
|
Fund |
FY 2023 |
FY 2024 |
Future Years |
|
Sanitation Operation Fund |
$202,574.17 |
$202,574.17 |
$202,574.16 |
M/WBE INFORMATION
In accordance with the City’s Business Inclusion and Development Policy adopted on September 23, 2020, by Resolution No. 20-1430, as amended, the M/WBE participation on this contract is as follows:
|
Contract Amount |
Procurement Category |
M/WBE Goal |
|
$607,722.50 |
Other Services |
N/A |
|
M/WBE Subcontracting % |
M/WBE Overall % |
M/WBE Overall Participation $ |
|
N/A |
N/A |
N/A |
|
• This item is Other Services which does not have an availability and disparity participation goal. |
|
• Nicol Scales L.P. dba Nicol Scales & Measurement - Local; Workforce - 18.42% Local |
PROCUREMENT INFORMATION
Method of Evaluation for Award Type:
|
Low Bid |
• Recommended vendor is based on the lowest competitive quoted price, who is also technically and financially capable of performing and completing the contract, and otherwise meets all material specification requirements |
|
|
• Negotiations are not allowed |
The Office of Procurement Services received the following bid from solicitation number BW23-00020726. We opened it on January 20, 2023. We recommend the City Council award this service price agreement to the only bidder.
Bidder Address Amount
Nicol Scales L.P. 7239 Envoy Court $607,722.50
dba Nicol Scales & Dallas, TX 75247
Measurement
Note: The Office of Procurement Services conducted a single bid review and found no exceptions.
OWNER
Nicol Scales L.P. dba Nicol Scales & Measurement
Ted Tobolka, Chief Executive Officer