STRATEGIC PRIORITY: Core
AGENDA DATE: May 28, 2025
COUNCIL DISTRICT(S): Citywide
DEPARTMENT: Office of Procurement Services
EXECUTIVE: Donzell Gipson
______________________________________________________________________
SUBJECT
Title
Authorize a three-year master agreement for the purchase of plumbing pipes, fittings, fixtures, trims, and parts for the Dallas Water Utilities Department - Core & Main LP dba Green Equipment Company in the estimated amount of $781,227.70 and Eastern Plumbing Supply, LLC in the estimated amount of $6,550.00, lowest responsible bidders of two - Total estimated amount of $787,777.70 - Financing: Dallas Water Utilities Fund
Body
BACKGROUND
This action does not encumber funds; the purpose of a master agreement is to establish firm pricing for goods, for a specific term, which are ordered on an as needed basis according to annual budgetary appropriations. The estimated amount is intended as guidance rather than a cap on spending under the agreement, so that actual need combined with the amount budgeted will determine the amount spent under this agreement.
This master agreement will provide for the purchase of plumbing pipes, fittings, fixtures, trims, and parts for the Dallas Water Utilities Department. This agreement will maintain the City's current infrastructure and provide plumbing supplies for any new construction. These supplies are used throughout the City to supply fresh water and aid in the removal of wastewater. This agreement will ensure that the City continues to meet minimum standards set by local, state, federal, and institutional agencies for pipes and pipe fitting installation. All plumbing fixtures for fresh water must also meet criteria for lead content that is set by the National Sanitation Foundation 61 certification and American National Standards Institute standards.
As part of the solicitation process and in an effort to increase competition, the Office of Procurement Services used its procurement system to send out email notifications to vendors registered under relevant commodity codes. To further increase competition, the Office of Procurement Services uses historical solicitation information, the Internet, and vendor contact information obtained from user departments to contact additional vendors.
PRIOR ACTION/REVIEW (COUNCIL, BOARDS, COMMISSIONS)
On May 27, 2020, the City Council authorized a three-year master agreement for plumbing pipe, fittings, fixtures, trims, and parts with Winston Water Cooler LTD, Core & Main LP, and Apple Specialist, Inc. by Resolution No. 20-0832.
On November 10, 2021, the City Council authorized a three-year master agreement for the purchase of plumbing pipe, fittings, fixtures, trim, and parts for city departments with Core & Main LP by Resolution No. 21-1832.
On January 8, 2025, the City Council authorized a three-year master agreement for the purchase of plumbing pipe, fittings, fixtures, trim, and parts for citywide use with i2r Solutions USA LLC, Epic Supply, 4-STAR Hose & Supply, Inc., and Apple Specialties, Inc. by Resolution No. 25-0131.
FISCAL INFORMATION
|
Fund |
FY 2025 |
FY 2026 |
Future Years |
|
Dallas Water Utilities Fund |
$87,532.70 |
$262,848.00 |
$437,397.00 |
M/WBE INFORMATION
In accordance with the City’s Business Inclusion and Development Policy adopted on September 23, 2020, by Resolution No. 20-1430, as amended, the M/WBE participation on this contract is as follows:
|
Contract Amount |
Procurement Category |
M/WBE Goal |
|
$787,777.70 |
Goods |
32.00% |
|
M/WBE Subcontracting % |
M/WBE Overall % |
M/WBE Overall Participation $ |
|
0.00% |
0.00% |
$0.00 |
|
• The Request for Bid method of procurement resulted in the lowest responsive bidders being selected, which resulted in no M/WBE. |
|
• Core and Main, LP dba Green Equipment Company - Local; Workforce - 0.00% Local • Eastern Plumbing Supply, LLC - Local; Workforce - 12.96% Local |
PROCUREMENT INFORMATION
Method of Evaluation for Award Type:
|
Low Bid |
• Recommended vendor is based on the lowest competitive quoted price, who is also technically and financially capable of performing and completing the contract, and otherwise meets all material specification requirements |
|
|
• Negotiations are not allowed |
The Office of Procurement Services received the following bids from solicitation number BN25-00026462. We opened them on February 21, 2025. We recommend the City Council award this master agreement to the lowest responsive and responsible bidders by line. Information related to this solicitation is available upon request.
*Denotes successful bidders
Bidder Address Amount
*Core & Main LP 4333 Irving Blvd. Multiple lines
dba Green Equipment Dallas, TX 75247
Company
*Eastern Plumbing Supply, 10770 Turbeville Rd. Multiple lines
LLC Dallas, TX 75243
OWNERS/EXECUTIVES
Core & Main LP dba Green Equipment Company
Steve LeClair, Chief Executive Officer
Eastern Plumbing Supply, LLC
Blake Easter, Owner