STRATEGIC PRIORITY: Government Performance and Financial Management
AGENDA DATE: January 8, 2020
COUNCIL DISTRICT(S): N/A
DEPARTMENT: Office of Procurement Services
EXECUTIVE: Elizabeth Reich
______________________________________________________________________
SUBJECT
Title
Authorize a five-year cooperative purchasing agreement for diversity compliance tracking software and related support services for the Office of Business Diversity with AskReply, Inc. dba B2GNow through the Texas Department of Information Services cooperative agreement - Not to exceed $142,130 - Financing: General Fund (subject to annual appropriations)
Body
BACKGROUND
This cooperative purchasing agreement will provide the Office of Business Diversity with a software subscription to diversity compliance tracking software and other related services. B2GNow is a web hosted software application that streamlines and automates data-gathering, vendor management, contract compliance, administrative processes, and vendor certifications for entities maintaining Minority/Women-Owned Business Enterprise (M/WBE), Small Business Enterprise, Disadvantaged Business Enterprise, Airport Concessions Disadvantaged Business Enterprise, or other programs. B2GNow is the nation’s leading diversity management software. This contract will allow for the purchase of B2GNow Diversity Compliance System hosted and managed technology infrastructure, software licenses, maintenance, and support. Maintenance services will include system configuration updates and annual system review. Support services will include technical telephone and email support, first level email support for vendors, and unlimited online staff and vendor training.
The City began using B2GNow in June 2014 to track and report minority prime and subcontractor spend of City contracts. The B2GNow system includes several modules and compliance tools to select from and the Office of Business Diversity has spent the last five years ensuring the right modules were in place. These modules not only facilitate day-to-day operations but also anticipate future changes to policies and procedures. In addition to reviewing and monitoring approximately 400 agenda items annually, the B2GNow software application tracks and reports M/WBE prime and subcontractor utilization data, generates M/WBE certified directories, and verifies vendor minority certifications. Contract compliance, outreach and events, projects, and goal setting modules are also included in this contract.
The Texas Department of Information Services cooperative agreement is authorized by Chapter 791 of the Texas Government Code and Subchapter F, Chapter 271, Texas Local Government Code. Section 271.102 of the Texas Local Government Code authorizes a local government to participate in a Cooperative Purchasing Program with another local government or a local cooperative organization.
PRIOR ACTION/REVIEW (COUNCIL, BOARDS, COMMISSIONS)
This item has no prior action
FISCAL INFORMATION
General Fund - $142,130.00 (subject to annual appropriations)
|
Fund |
FY 2019-20 |
FY 2020-21 |
Future Years |
|
General Fund |
$37,946.00 |
$26,046.00 |
$78,138.00 |
M/WBE INFORMATION
In accordance with the City’s Business Inclusion and Development Plan adopted on October 22, 2008, by Resolution No. 08-2826, as amended, the M/WBE participation on this contract is as follows:
|
Contract Amount |
Category |
M/WBE Goal |
M/WBE % |
M/WBE $ |
|
$142,130.00 |
CO-OP |
N/A |
N/A |
N/A |
|
• The Business Inclusion and Development Plan does not apply to Cooperative Purchasing Agreements (CO-OPs). |
PROCUREMENT INFORMATION
|
Cooperative Purchasing Agreement |
• Cooperative purchasing agreements enable the City to associate with State agencies, other local governments, or local cooperative organizations comprised of other state and local governments, to leverage market buying power and enable the City to purchase goods or services at lower prices |
|
|
• The cooperative purchasing agreement is an alternative method of meeting the requirements for competitive bidding or competitive sealed proposals, not an exception from that requirement |
OWNER
AskReply, Inc. dba B2GNow
Justin Talbot-Stein, President
Frank Begalke, Vice President