STRATEGIC PRIORITY: Government Performance & Financial Management
AGENDA DATE: December 13, 2023
COUNCIL DISTRICT(S): All
DEPARTMENT: Office of Procurement Services
EXECUTIVE: Jack Ireland
______________________________________________________________________
SUBJECT
Title
Authorize a three-year master agreement for the purchase of ductile iron pipe for the Water Utilities Department - Consolidated Pipe & Supply Company, Inc. in the estimated amount of $497,649.00 and Core & Main LP in the estimated amount of $228,824.26, lowest responsible bidders of three - Total estimated amount of $726,473.26 - Financing: Dallas Water Utilities Fund
Body
BACKGROUND
This action does not encumber funds; the purpose of a master agreement is to establish firm pricing for services, for a specific term, which are ordered on an as needed basis according to annual budgetary appropriations. The estimated amount is intended as guidance rather than a cap on spending under the agreement, so that actual need combined with the amount budgeted will determine the amount spent under this agreement.
This master agreement will provide the purchase of ductile iron pipe for the Water Utilities Department. The ductile iron pipe will be used for the replacement and maintenance of existing ductile iron pipe, as needed for the distribution of potable water throughout the city by Water Utilities Department. The ductile iron pipe is gray cast iron that has been infused to make it stronger, tougher, flexible, and corrosion resistant. The ductile iron pipe is rugged and performs well in Texas soil against increased stresses caused by shifting soil activity. The ductile iron pipe is used for new installations, and replacement of split or corroded pipes as needed.
The Water Utilities Department maintains approximately 5,000 miles of potable mains throughout the water distribution system. In addition, 5,000 miles of water pipelines provides treated potable drinking water for fire suppression and consumption within the City of Dallas, two major airports and twenty-three other customer cities.
As part of the solicitation process and in an effort to increase competition, the Office of Procurement Services used its procurement system to send out email notifications to vendors registered under relevant commodity codes. To further increase competition, the Office of Procurement Services uses historical solicitation information, the Internet, and vendor contact information obtained from user departments to contact additional vendors.
PRIOR ACTION/REVIEW (COUNCIL, BOARDS, COMMISSIONS)
On September 22, 2021, the City Council authorized a two-year master agreement for the purchase of ductile iron pipe for the distribution of potable water for the Water Utilities Department with Core & Main, LP by Resolution No. 21-1556.
FISCAL INFORMATION
|
Fund |
FY 2024 |
FY 2025 |
Future Years |
|
Dallas Water Utilities Fund |
$181,618.05 |
$242,157.40 |
$302,697.81 |
M/WBE INFORMATION
In accordance with the City’s Business Inclusion and Development Policy adopted on September 23, 2020, by Resolution No. 20-1430, as amended, the M/WBE participation on this contract is as follows:
|
Contract Amount |
Procurement Category |
M/WBE Goal |
|
$726,473.26 |
Goods |
32.00% |
|
M/WBE Subcontracting % |
M/WBE Overall % |
M/WBE Overall Participation $ |
|
0.00% |
0.00% |
$0.00 |
|
• The Request for Bid method of procurement resulted in the lowest responsive bidders being selected. |
|
• Consolidated Pipe & Supply Company, Inc. - Non-local; Workforce - 0.00% • Core & Main LP - Local; Workforce - 0.00% |
PROCUREMENT INFORMATION
Method of Evaluation for Award Type:
|
Low Bid |
• Recommended vendor is based on the lowest competitive quoted price, who is also technically and financially capable of performing and completing the contract, and otherwise meets all material specification requirements |
|
|
• Negotiations are not allowed |
The Office of Procurement Services received the following bids from solicitation number 8023-00022477. We opened them on July 28, 2023. We recommend the City Council award this master agreement to the lowest responsive and responsible bidders by line. Information related to this solicitation is available upon request.
*Denotes successful bidders
Bidders Address Amount
*Consolidated Pipe & 12319 Business HWY 287 N Multiple lines
Supply Company, Inc. Ft Worth, TX 76179
*Core & Main LP 4333 Irving Blvd. Multiple lines
Dallas, TX 75247
PR Welding Services LLC 3730 Overhill Dr. NW Non-responsive
Deming, NM 88030
OWNERS
Consolidated Pipe & Supply Company, Inc.
Richard Kerr, Chief Executive Officer
Core & Main LP
Steve LeClair, Chief Executive Officer