STRATEGIC PRIORITY: Government Performance & Financial Management
AGENDA DATE: October 23, 2024
COUNCIL DISTRICT(S): All
DEPARTMENT: Office of Procurement Services
EXECUTIVE: Donzell Gipson
______________________________________________________________________
SUBJECT
Title
Authorize an eighteen-month service contract for the distribution of in-home garden kits to provide residents with a recurring supply of fresh grown produce for the Office of Community Care - Bellcam Group, most advantageous proposer of four - Not to exceed $200,000.00 - Financing: ARPA Redevelopment Fund (subject to annual appropriations) (This item was deferred on August 14, 2024)
Body
BACKGROUND
This action does not encumber funds; the purpose of a service contract is to establish firm pricing for services, for a specific term, which are ordered on an as needed basis.
The service contract provides for the distribution of in-home garden kits to provide residents with a recurring supply of fresh grown produce for the Office of Community Care: These kits will be easy to set up and require minimal space and will be easy to use for individuals with little to no gardening experience. Kits will enable users to grow health food options that can be included in a healthy diet and supplement the nutritional needs of individuals and families. The City will manage accepting and reviewing of client interest forms, while the provider will manage product distribution to qualified addresses provided by the City.
The Garden Box Kit project was piloted in 2021 as a part of the City’s initial pandemic response programs. The project was well-received and distributed garden box kits to more than 200 households in communities determined at highest risk, including those with higher caseloads, with high concentrations of older adults, and zip codes identified by reviewing the Community Health Needs Assessment. The program distributed in-home garden kits to provide residents with a recurring supply of fresh grown produce, shipped via contactless delivery. According to the program evaluation, more than 90 percent of recipients said the garden kit was easy or very easy to set up and more than half stated having no experience with gardening. The top benefits of the program, according to respondents, were direct food access (88 percent), nutritious meals (77 percent, ongoing supply of produce (74 percent), learning a new skill (71 percent) helping with mental wellness (63 percent), and spending less on expensive grocery items like produce (62 percent).
A six-member committee from the following departments reviewed and evaluated the qualifications:
• Office of Community Care (2)
• Office of Environmental Quality & Sustainability (1)
• Small Business Center Department (1)
• Water Utilities Department (1)
• Office of Procurement Services (1)
*The Office of Procurement Services evaluated cost.
The committee selected the successful respondents on the basis of demonstrated competence and qualifications under the following criteria:
• Garden box kit design 45 points
• Shipping and fulfillment services 20 points
• Competitive pricing 20 points
• Business Inclusion and Development Plan 15 points
As part of the solicitation process and in an effort to increase competition, the Office of Procurement Services used its procurement system to send out email notifications to vendors registered under relevant commodity codes. To further increase competition, the Office of Procurement Services uses historical solicitation information, the Internet, and vendor contact information obtained from user departments to contact additional vendors.
On November 10, 2015, the City Council authorized a living wage policy that requires contractors to pay their employees a “living wage” rate as established annually by the Massachusetts Institute of Technology Living Wage Calculator for Dallas County by Resolution No. 15-2141. The calculated living wage during the solicitation process of this contract is $18.24; the selected vendor meets this requirement.
PRIOR ACTION/REVIEW (COUNCIL, BOARDS, COMMISSIONS)
On June 23, 2021, the City Council authorized the acceptance of grant funds from the U.S. Department of Treasury for the Coronavirus Local Fiscal Recovery Fund to provide relief during the ongoing COVID-19 pandemic by Resolution No. 21-1149.
On September 22, 2021, the City Council authorized the final reading and adoption of the appropriation ordinance for the FY 2021-22 City of Dallas Operating, Capital, and Grant & Trust Budgets, which included the American Rescue Plan Act funds from the U.S. Department of Treasury for the Coronavirus Local Fiscal Recovery Funds by Resolution No. 21-1590.
On February 28, 2024, the City Council authorized the transfer and reallocation of ARPA funds from the U.S. Department of Treasury for the Coronavirus Local Fiscal Recovery Fund to the ARPA Redevelopment multi-year fund to provide assistance with completing projects by Resolution No. 24-0315.
The Workforce, Education and Equity Committee was briefed by memorandum regarding this matter on August 12, 2024. <https://cityofdallas.legistar.com/View.ashx?M=F&ID=13223063&GUID=7979BAC0-150D-4763-BF0A-3E8FDE1D2A5F>
On August 14, 2024, this item was deferred by Councilmember Carolyn King Arnold.
FISCAL INFORMATION
|
Fund |
FY 2024 |
FY 2025 |
Future Years |
|
ARPA Redevelopment Fund |
$0.00 |
$200,000.00 |
$0.00 |
M/WBE INFORMATION
In accordance with the City’s Business Inclusion and Development Policy adopted on September 23, 2020, by Resolution No. 20-1430, as amended, the M/WBE participation on this contract is as follows:
|
Contract Amount |
Procurement Category |
M/WBE Goal |
|
$200,000.00 |
Goods |
32.00% |
|
M/WBE Subcontracting % |
M/WBE Overall % |
M/WBE Overall Participation $ |
|
0.00% |
8050.00% |
$160100,000.00 |
|
• This contract does not meet the M/WBE subcontracting goal, however the Prime contractor is a certified WBE. |
|
• Bellcam Group - Local; Workforce - 100.00% Local |
PROCUREMENT INFORMATION
Method of Evaluation of for Award Type:
|
Request for |
• Utilized for professional, personal, revenue, and planning services |
|
Proposal |
• Recommended offeror is the responsible offeror whose proposal most closely meets established criteria for the services advertised, based on demonstrated competence and qualifications at a fair and reasonable price |
|
|
• Always involves the evaluation by committee |
|
|
• Allows for negotiation on contract terms, including price |
The Office of Procurement Services received the following proposals from solicitation number BGZ23-00022741. We opened them on September 22, 2023. We recommend the City Council award this service contract in its entirety to the most advantageous proposer.
*Denotes successful proposer
Proposers Address Score
*Bellcam Group 3130 Markville Drive 66.53
Unit 743712
Dallas, TX 75243
Balcony Box 4777 Cedar Springs Road 65.15
Apt. 3N
Dallas, TX 75219
Mil Serve International, Inc. 401 RR620 43.50
Unit B-1
Lakeway, TX 78734
Abventure Designs, LLC 1913 Jade Drive 35.11
Rockwall, TX 75087
OWNER
Bellcam Group
Criss Lee, Owner