STRATEGIC PRIORITY: Government Performance and Financial Management
AGENDA DATE: February 26, 2025
COUNCIL DISTRICT(S): All
DEPARTMENT: Department of Information and Technology Services
EXECUTIVE: Donzell Gipson
______________________________________________________________________
SUBJECT
Title
Authorize Supplemental Agreement No. 61 to the existing agreement for the purchase of voice and data network services, network management, monitoring, maintenance, information technology security, and related services for the Department of Information and Technology Services with AT&T Enterprises, LLC through the Texas Department of Information Resources cooperative agreement - Not to exceed $37,801,379.15 - Financing: Data Services Fund ($29,462,452.98) and General Fund ($1,224,509.13) and 2024 Master Lease Equipment Fund ($7,114,417.04) (subject to annual appropriations)
Body
BACKGROUND
This cooperative purchasing agreement will allow for the continued purchase of voice and data network services, network management, monitoring, maintenance, information technology security, and related services. The Department of Information and Technology Services will utilize these services to ensure City wide network health and availability for all departments to utilize information technology services to accomplish goals and deliver services to Dallas residents.
Key Benefits:
Some key benefits to continuing to receive maintenance, support, and managed services from AT&T Enterprises, LLC include but not limited to:
• Continuing to upgrade network switches and hosting circuits.
• Receive help desk services and engineering support.
• Access key support services, such as penetration testing, report development, and performance monitoring.
• Provide time to draft and execute a Request For Competitive Seals Proposals for future network managed service’s needs.
The Texas Department of Information Resources cooperative agreement is authorized by Chapter 791 of the Texas Government Code and Subchapter F, Chapter 271, Texas Local Government Code. Section 271.102 of the Texas Local Government Code which authorizes a local government to participate in a Cooperative Purchasing Program with another local government or a local cooperative organization.
PRIOR ACTION/REVIEW (COUNCIL, BOARDS, COMMISSIONS)
On December 14, 2011, the City Council authorized a seven-year service contract, with two two-year renewal options, for voice and data network services, network management, monitoring, maintenance, Information Technology security and related services with AT&T Corp. by Resolution No. 11-3343.
On June 25, 2014, the City Council authorized supplemental agreement no. 13 to increase the service contract with AT&T Corp. for voice and data network services, network management, monitoring, maintenance, Information Technology security and related services by Resolution No. 14-0988.
On January 11, 2017, the City Council authorized Supplemental Agreement No. 24 to increase the service contract with AT&T Corp. for voice and data network services, network management, monitoring, maintenance, Information Technology security and related services by Resolution No. 17-0071.
On November 28, 2018, the City Council authorized Supplemental Agreement No. 31 to exercise the first of two, two-year renewal options, with AT&T Corp. for voice and data network services, network management, monitoring, maintenance, information technology security, and related services for the Department of Communication and Information Services by Resolution No. 18-1709.
On November 11, 2020, the City Council authorized Supplemental Agreement No. 42 to exercise the second of two, two-year renewal options, with AT&T Corp. for voice and data network services, network management, monitoring, maintenance, information technology security, and related services for the Department of Information and Technology Services by Resolution No. 20-1808.
On November 9, 2022, the City Council authorized Supplemental Agreement No. 54 to extend the agreement for two years and add funds, with AT&T Corp. for voice and data network services, network management, monitoring, maintenance, information technology security, and related services for the Department of Information and Technology Services by Resolution No. 22-1691.
FISCAL INFORMATION
|
Fund |
FY 2025 |
FY 2026 |
Future Years |
|
Data Services Fund |
$13,293,379.22 |
$14,177,340.78 |
$1,991,732.98 |
|
General fund |
$ 510,212.14 |
$ 612,254.56 |
$ 102,042.43 |
|
2024 Master Lease Equipment Fund |
$ 5,014,417.04 |
$ 2,100,000.00 |
$ 0.00 |
|
Total |
$18,818,008.40 |
$16,889,595.34 |
$2,093,775.41 |
M/WBE INFORMATION
In accordance with the City’s Business Inclusion and Development Policy adopted on September 23, 2020, by Resolution No. 20-1430, as amended, the M/WBE participation on this contract is as follows:
|
Contract Amount |
Procurement Category |
M/WBE Goal |
|
$37,801,379.15 |
Other Services |
N/A |
|
M/WBE Subcontracting % |
M/WBE Overall % |
M/WBE Overall Participation $ |
|
N/A |
N/A |
N/A |
|
• The Business Inclusion and Development Policy does not apply to Cooperative Purchasing Agreements. |
|
• AT&T Enterprises, LLC - Local; Workforce - 100.00% Local |
PROCUREMENT INFORMATION
|
Cooperative Purchasing Agreement |
• Cooperative purchasing agreements enable the City to associate with State agencies, other local governments, or local cooperative organizations comprised of other state and local governments, to leverage market buying power and enable the City to purchase goods or services at lower prices |
|
|
• The cooperative purchasing agreement is an alternative method of meeting the requirements for competitive bidding or competitive sealed proposals, not an exception from that requirement |
OWNER/EXECUTIVE
AT&T Enterprises, LLC
208 South Akard Street
Dallas, TX 75202
John Stankey, Chief Executive Officer